Raleigh Jaycees Community Impact Fund

Board Meeting

June 26, 2012

Meeting Minutes

 

Board Members in attendance:

Ali Houchin; Mona Shah; Jamilyn Cole; Kris Montgomery; Heather Snyder; Catherine Lewis; Beth Barlow; Jessica Seracino; Cindy Honickman; Paul Hoover; Katie Johnson; Andy Zeh

 

Meeting called to order by Ali Houchin.

Pledge of Allegiance

 

CPGs

 

v  Final CPG for Fit to Lead 5k (Presented by Sasha Fradin and Aycia Wendt)

á       Introduced by Catherine Lewis

á       Motion made by Jamilyn Cole to approve the final CPG with a return appropriation of $500 and donation to HOBY-NC East of $1,108.03.

á       Motion seconded by Catherine Lewis.

á       Discussion: Thank you very much for running this project. DidnŐt have much of a committee and you did a lot of work and did a great job. Great that you kept the project going this year. Had a lot of competition in close proximity in races the same weekend. Would like to see the CPG book submitted to the State. Stayed on budget and under budget. Thanks for all your help board members.

á       Motion passed.

 

v  Goodfellows Resume – Melissa Taylor

á       Resume was reviewed by the board.

á       Motion made by Jamilyn Cole to approve Melissa Taylor as the 2012 Project Chair for Goodfellows.

á       Motion seconded by Andy Zeh.

á       Discussion: We can expect to see the CPG for July. Great to have this resume after looking at several potential project chairs. Will have her shadow with new members to gain more members with knowledge of the project.

á       Motion passed.

 

 

Area Updates

 

Community Fundraising Area Update with Jamilyn Cole

á       Relay for Life – the event ended up rained out. Shira is working on the CPG for next month.

á       Wine and Cheese Tasting Staying In this weekend at the PettiboneŐs house. The next event will be in August with Leah doing Pies.

á       Looking for Bowl-a-thon project chair.

 

Community Service Area Update with Mona Shah

á       HOBY just finished up and it was outstanding. On track for wrapping it up soon.

Treasurer Area Update with Paul Hoover

á       Motion made by Paul Hoover to approve the Profit and Loss report sent out for this month. Motion seconded by Kris Montgomery. Motion passed.

á       For new board members, if you see this information come out, it only shows year to date, if you want to know the specific information for a specific project then ask for a report.

á       Will be leaving one HOBY account at PNC Bank due to the rate on the account.

á       Everything is getting finalized at North State Bank. Some issues with the check scanner with all the regulations and requirements necessary so holding off on this for now.

 

Legal Counsel Area Update with Ashley McDuffie

No report.

 

Secretary Area Update

á       Heather Snyder motioned to approve the minutes from May. Motion seconded by Kris Montgomery. No discussion. Motion passed.

 

New Business

á       HOBY Training Institute

Stacy Hanna came to talk about HOBY TI. A few members and non-members are interested in going. Chapter doesnŐt pay for these people to go to do this, did put money in the budget ($300) for some of the expenses not covered. It would roughly cost $900 if you paid out of pocket to attend. $550 registration and then flight to go; Event takes place August 9-12, 2012. Explanation of what HOBY TI is and what you learn about was read. Members interested in going explanations for wanting to go were read. Membership status questioned for two potential going and results. We normally ask that people that go on trips prepare a report back to the board of what they learned. Would like to make sure the members we donŐt send keep the enthusiasm about HOBY. Would like to keep the project going and get more people excited so we donŐt lose this project. Questioned if itŐs possible to send more people if the chapter is willing to pay for them. This project does have a large reserve that can only be used for this project. Would want to make sure the people going are committed to the program. Beth Barlow motioned that we send four people to HOBY training institute if space is provided from the HOBY reserves. Motion seconded by Jamilyn Cole. Discussion: Friendly amendment to say that membership is required of all people going. Money is from HOBY. Would suggest sending members instead of non-members, would suggest spending up to $2,000 for Raleigh Jaycees to go; leave it up to the community service team to make decision. This motion was then withdrawn. Beth Barlow motioned to send Mona Shah and Sarah Warner to HOBY TI using the two spots provided by HOBY. Motion seconded by Andy Zeh. Motion passed. Beth Barlow motioned to allocated up to $2,000 from the HOBY account reserves to send two additional Raleigh Jaycees Janice Grossman and Amanda Lane (provided she joins the Raleigh Jaycees) to attend HOBY TI training. Motion seconded by Jamilyn Cole. This is contingent that Amanda joins the Raleigh Jaycees. Think this is a wise use of HOBY funds. Ask that the members go to different tracks to make sure to bring back more information. Motion passed. Stacy Hanna will contact HOBY National representative and ask for additional spots and then contact the members.

 

No other business.

 

Adjourned CIF board meeting.