Raleigh Jaycees Board of Directors meeting – May 2012

Attendees: Andy Zeh, Liz Gallops, Mona Shah, Katie Johnson, Beth Barlow, Paul Hoover, Heather Snyder, Ali Houchin, Kris Montgomery, Ashley McDuffie

CPG presentations

RWB & 80^th Picnic CPG – Mel Taylor

Introduced by Beth Barlow

Appropriation = $1500

Motioned by Beth, seconded by Kris

Discussion – thank you for pairing with the 80^th bday celebration from Liz (great way to stay in touch with the inactive members with kids); Andy questioned whether guests would be charged and Mel mentioned she’d like to team with Membership and invite guests, Heather noted that she has lots of pool toys from past events.

CPG approved

Easter Egg Hunt final CPG – Drew Green

Introduced by Mona Shah

Return of appropriation = $57.13

Motioned by Mona, seconded by Heather

Discussion – thank you from Mona, working at the Egg Celebration made her day

CPG approved

Duke Family Meals

Introduced by Beth, presented by Mona on behalf of Michelle Thompson

Appropriation = $0

Motioned by Beth, seconded by Liz

Discussion – thank you from Beth

CPG approved

Clip & Save

Introduced by Beth, presented by Mona on behalf of Alyssa Mozingo

Appropriation = $50

Motioned by Beth, seconded by Andy

Discussion – everyone is excited to get this rolling again

CPG approved

Awards nominations were presented

Area Updates

Ways & Means

PONY – we are negotiating with the Challengers on the manpower contract, next meeting is rescheduled to Tuesday, May 29^th.

Business

· per Heather, she and others thought the social GMM was rather cramped, service was good, music was loud, attendance was great; it’d be great to find something similar to Relish where we could announce a few things, send suggestions to Heather

· Kris’ section – Per Beth, Jeff Mills is interested in Tubing and hope to have a CPG in June, looking for coolers and pop-up tents for camping trip

Membership – have 5 new members, but lost 5 members as well (most were first-years), new members – Abby Jennings, Ryan Pack, Alex (Drew’s roommate), Kathleen Hebert, Kelly Taylor; Beth will contact Stacy Dalton to renew; Ali & Liz went to NetApp today for their volunteer fair and got lots of sign-ups for PONY, Turkey Shoot, and HOBY; first June GMM there will be a project chair training workshop and project chair sign-up at 6pm (send any project chair ideas and open committee positions to Liz)

ID (Beth and Kris) – last FFF event was postponed and Ed hopes to have a new date coming soon; Leadership Seminar event was really successfully (30-35 Jaycees, mixed reviews on the speaker, location went great), Peter and Karen hope to have final budget by the next meeting; Theatre Club was fun and next event is in June.

State Involvement (Ali) – hope to get Cindy Honickman to be involved as State Director by the next meeting; POC is coming up and information is due by July 11^th. Ali has sent an internal date of July 6^th to get all the information due; we also hope to have a CPG assembly night late June; mid-year convention is the first weekend of PONY and if the agenda shows items that require voting we can send delegates with our feedback, there will also be some CPG judging going on and as we get more details

Community Service (Mona) – lots of fun events going on (clip and save, duke family meals, CARE), looking for chair for Adopt-a-highway, donation drive; Liz mentioned partnering with a group that does art for sick children

Community Fundraising – no update

Treasurer (Katie) – one category was mislabeled, which will be fixed; motion made by Katie, seconded by Kris to approve May P&L sheets. Approved

Legal – thanks to Ashley for all her work

Secretary – Heather would like to motion January and April 2012 meeting minutes, seconded by Beth, approved by the chapter; Paul made a motion to authorize Kris Montgomery as temporary chapter secretary, seconded by Beth, discussion – gives authority for Kris to sign legal documents as secretary; motion approved

New Business

- Mid-year retreat date – Ali will email date suggestions

Old Business

- Ways & Means roundtable was held earlier in May; in summary, most people realized we couldn’t run both projects as they currently stand at the same time, no one particularly said to end one event over the other; it’d be harder to bring back the Turkey Shoot if that was nixed, there were various comments about running a Haunted 5k run; if haunted house was not run, we’d need to look into other options for the haunted house trailer; we need a consistent message to send to the membership about the project chairs that we are looking for in the October month; per Andy, it’d be worthwhile to have a motion to endorse the project(s) and move forward for contracts, etc; per Paul, it’s probably not necessary at this point that we make a motion; per Liz, it’d be good to give another month and try to recruit a member specifically for the Turkey Shoot; Liz suggested ID as a potential chair

- PONY – consensus about the 3-year contract with PONY was overall positive, but wanted a clause in the contract to get out of the partnership. Jim would like a decision from the board soon; Heather made a motion to get a board approval of going forward with the 3-year PONY contract, seconded by Liz, discussion – committing to a 3-year contract may not behoove the chapter and the seriousness of obligating the chapter for 3 years (Beth), 3-year contract creates some stability going forward for budgets (Liz), motion was approved

Adjourn with Jaycee creed