Raleigh Jaycees Board Meeting

April 24, 2012

Meeting Minutes

Board Members in attendance:

Ali Houchin; Catherine Lewis, Jamilyn Cole, Kris Montgomery, Liz Gallops, Mona Shah, Katie Johnson, Andy Zeh, Paul Hoover, Heather Snyder, Beth Barlow

Meeting called to order by Ali Houchin.

Pledge of Allegiance led by Heather Snyder.

Ali thanked everyone for coming out tonight.

CPGs

· Initial CPG for Theater Club (Presented by Becca Easley)

· Introduced by Beth Barlow

· Motion made by Beth Barlow to approve the initial CPG with no appropriation by the Chapter.

· Motion seconded by Andy Zeh.

· Discussion: Thanks again for doing this project again this year and bringing it back to the chapter. Looking forward to Rocky Horror Picture Show. Varying the nights for the show will bring others out. Excited about the shows.

· Motion passed.

Awards

· Nomination for Project Chair of the Month

· Nominations and Vote by ballot for Board Member of the Trimester

· Nominations and vote by ballot for Rookie and Veteran of the Trimester

Area Updates

Ways & Means Area Update with Heather Snyder

· PONY – Working on several agreements; One with the NC Challengers for manpower, tournament sponsorships/vendors, and Opening Ceremonies – these were sent to the VPs and Legal Counsel for approvals. Need this back this week in order to get to Challengers. If you have any questions, please ask me or Andy. Also sent agreement for approval of Photographer agreement. This is the same as last year.

· Turkey Shoot – received agreement and have $100 non-refundable deposit due on May 1^st. VPs will receive this tomorrow for review and legal counsel. Will need check request done as well.

· October Round Table – would like to hold one in May to see where we stand with members for the fall projects. Will be sending out date request this week.

Business Area Update with Kris Montgomery and Heather Snyder

· GMMs –will be back at the Marriott for May and should be there the rest of the year; will have the PONY kickoff at next GMM as well as Membership appreciation

· Looking at North Hills for next Social GMM location. Fox and Hound for the May meeting. Will take suggestions for other locations. Members been asking to change up the locations.

· Website meetings going well; pulling together a clear vision this month and by May should have information for Board

· Camping trip coming up Memorial Day weekend – cheap and fun trip

· Business Expo next week – wrapping up marketing materials

· Looking for project chairs for RWB picnic, installation banquet, tubing trip, etc.

Membership Area Update with Liz Gallops

· Trending upwards; lot of first time renewals this past month; had 5 renewals that didn’t renew so we lost them; long timers up for renewal; names listed; had 6 members join this year

· Needs for new members to come out to for involvement of project chairs; committee positions

· May GMM – membership portion; introducing new members; giving out years of service pins; permanent name badges for past presidents

· Thanks for those that came out to the Roller Derby Social

· Business Expo – have a few people to help out; if you are able to come out then let me know

· Great job of getting guests to the meetings

Individual Development Area Update with Kris Montgomery

· First Family Friendly Fun event held; Allison Anderson was bunny; had fun; another event coming up in May;

· May 1^st register for volleyball; have 2 teams; random members to make another team possibly; email Sara Hardesty if interested

· Speaker workshop on May 10^th sign ups still slow now; managing communications; drinks, food, bowling included for $10 for Jaycees; suggest sending out to work; suggest flyers at Business Expo

· Theater club events to be added to calendar after approval of CPG tonight

State Director Area Update with Ali Houchin

· No nominations for DSA from Raleigh

· May 5^th – State DSA, meeting, tour of Burn Center; 2 delegates at meeting; will have CPGs to approve as State trying to raise money this year; Past State President Troy Powell wanting to run for National Vice President; BOD meeting to start at 10:30am; not suggesting to go out to membership but may send to a few members that are interested

· May 12^th Regional Service Day – Laurie Osborne organizing all triangle chapters for day of service; USPS Stamp Out Hunger event in afternoon

· Glad to see State President made it out to Jamilyn’s Staying In event

· Questions asked on Deadline for CPG books; find current information of requirements on state website; question on NCJC e-brief newsletter deadlines – Ali will check on those

Community Service Area Update with Mona Shah

· Need more service projects; CARE event; honor veterans project; food bank- see if they have needs; wonder if we should do another board level community service project; send out another email; direct asks best way to get people to go

· Finishing up Egg Hunt wrap-up and CPG

· Blood Drive going well

· Public servants project planning at stand still right now

· Opportunity for Food Drive help with PONY

· Suggest listing of what’s available for all areas – put out at GMMs and Jaycall

· Keep thinking of ways to get members to come out and can discuss via email; lots of different methods to try; show importance of what we do

Community Fundraising Area Update with Jamilyn Cole

No Report in Chapter

Treasurer Area Update with Katie Johnson

· Katie sent out the profit and loss budget report for today; any questions on it see Katie

· Katie Johnson motioned to approve the profit and loss statement from March. Motion seconded by Kris Montgomery. No discussion. Motion passed.

· Katie Johnson motioned to approve the profit and loss statement from April. Motion seconded by Beth Barlow. Discussion – no real changes since March. Motion passed.

Legal Counsel Area Update with Ashley McDuffie

No report.

Secretary Area Update with Kris Montgomery and Heather Snyder

· Kris Montgomery motioned to approve the meeting minutes from March. Motion seconded by Heather Snyder. No discussion. Motion passed.

New Business

v Motion made by Andy Zeh to move into executive session. Motion seconded by Kris Montgomery. Motion passed.

v Motion to adjourn executive session. Motion seconded by Jamilyn Cole. Motion passed.

Old Business

v Calendars, dates, etc. – remind that CPGs come to the board by Thursday before the board meeting by 12 noon; comments are due back by Sunday at 5pm.

v Calendar dates – make sure that send requests out to VPs for all dates via VP list; update the calendar; if no response by 48 hours it’s approved; try not to put multiple projects on the same day; make sure to spread out events.

No other business.

Meeting adjourned with JC Creed.