Raleigh Jaycees Board Meeting

February 28, 2012

Meeting Minutes

 

Board Members in attendance:

Ali Houchin; Catherine Lewis, Jamilyn Cole, Kris Montgomery, Liz Gallops, Mona Shah, Katie Johnson, Andy Zeh, Paul Hoover, Heather Snyder, Ashley McDuffie

 

Meeting called to order by Ali Houchin.

 

CPGs

 

á       Initial CPG for Sand Volleyball (Presented by Sara Hardesty)

á       Introduced by Kris Montgomery

á       Motion made by Kris Montgomery to approve the initial CPG with no appropriation by the Chapter.

á       Motion seconded by Liz Gallops.

á       Discussion: Kris said she is so excited to have this project again. Go team Orange Crush! Thanks for running the project.

á       Motion passed.

 

v  Initial CPG for Membership Socials (Presented by Jessica Seracino)

á       Introduced by Liz Gallops

á       Motion made by Liz Gallops to approve the initial CPG with a $357 appropriation from the Chapter.

á       Motion seconded by Jamilyn Cole.

á       Discussion: Thanks for running this project; interesting new ideas; great to have the background of the survey; 33 people responded to the survey; awesome socials.

á       Motion passed.

á       Jessica also asked that her CARE project be announced at the meeting by Catherine Lewis.

 

Awards

á       Nomination for Project Chair of the Month

á       Andy Zeh made a motion to waive policies to allow nominations from the floor for Jaycee of the Month. Motion seconded by Jamilyn Cole. No discussion. Motion Passed.

á       Nomination from the floor for Jaycee of the Month

á       Discussion on awards

 

Area Updates

 

Business Area Update with Kris Montgomery and Heather Snyder

á       Cancelled one of the phone lines – PONY phone number

á       Jaycall went out and will now be going out bi-monthly

á       All set for the Business Expo on May 3rd; open to other members on the board to go; need to know ahead of time to get things set up; let Kris know by March 12th

á       Met to discuss the marketing needs of the Chapter

á       Gave information on Google analytics

á       Looking for Camping trip chair – Jamilyn suggested talking to Alyssa since she had some interest.

á       Time Warner Cable internet contract is up; information going out soon to the VPs

á       GMM in April moved to Marbles since Marriott unable to host us there that date.

á       Secretary duties will now be split between Kris and Heather

á       PONY – working on the contracts between partners, vendor agreements; working with the NC Challengers

á       Had good turnout for social GMM and plan to go back to Relish for March; will be trying different locations; will discuss further in new business

 

Membership Area Update with Liz Gallops

á       Sitting at 96 members; 2 new members joined; others plan to join; have another member from High Point coming to the area

á       Chart sent around showing the representation for when members join; good success from members seeking us out in February

á       Need to increase our marketing; will be doing Meetup; have some members on Meetup and ask for them to sign up for events

á       Peter hosting speaker series; money from the mix and mingle moved to ID for this project.

á       Novartis community outreach day – suggestions for how they can help us – cleaning out storage unit; Thursday April 26th; might not be the best way to get them involved with us; what are we going to do for them; someone would need to be there that knows what is important and be able to tell them why and what it is all for in each project; would be willing to put the hearts and flowers on it and take day off from work; would like to have someone that knows what needs to stay and go to be there with Liz; would be willing to give them options; suggestions of veteran JC for help on storage clean up

á       Will be doing follow-up with guests from Goodfellows; suggested asking them to the Beer and Wine tasting.

 

Individual Development Area Update with Kris Montgomery

á       Superbowl party wrapping up at GMM and working on Final CPG

á       Tiam working on Fitness project CPG

á       PeterÕs speaker seminar series – working on CPG for next month

 

State Director Area Update with Ali Houchin

á       State training day on March 24th

á       Possible conflict with HOBY training day – will work this out with project chair

á       DSA coming soon; several categories to be submitted; nominations go out to the Chapter; due in mid-April

á       Working on POC and Blue Chip

 

Community Service Area Update with Mona Shah

á       Adopt-a-highway on Saturday; still looking for project chair; this is a quarterly project

á       Will be announcing CARE at the next meeting; event held on 15thl will have sign-up sheet as well

á       Email about scholarship committee; interest so far from Leah, Alicia, Susan Brosnan; will make official committee soon

á       Projects going on – Blood drive; pop tabs, HOBY

á       Possible chair for donation drive – Liz

á       Interest for HOBY yard sale; would need to waive policy for Cat to run the project under her area

á       Did approach Korey about running appreciation event for public servants

 

Treasurer Area Update with Katie Johnson

á       Sent out the profit and loss statement; only one change for project chair mugs mentioned

á       Katie Johnson motioned to approve the profit and loss statement. Motion seconded by Heather Snyder. Discussion – Liz Gallops asked about the membership expense; answered by Heather Snyder; Motion passed.

 

Legal Counsel Area Update with Ashley McDuffie

á       Reviewed contracts for 5k; everything looks good.

á       Mention of new contract for PONY with NC Challengers – will need help on this one.

 

New Business

 

v  Chapter Plan/Budget Approval

á       Thank you for everyoneÕs work on this; hope everyone had a chance to review; any questions on the plan; Mona said she likes the idea of the CPG better since we know that format; Ali said she thought it would be great for us to use this format.

á       Discussion on Budget – any questions; decided to overspend this year by $4,000

á       Andy Zeh motioned to approve the Chapter Plan and Budget as presented. Motion seconded by Liz Gallops. Discussion: did add condolences to change; senatorship fees; discussion on lifetime and senatorship; also discussion on national convention for Peter and Alycia to go; only suggestion they do have some requirements; Andy said he would not be going to National Convention and requested that money go toward their expenses;  also taking $5,000 deficit from website. Motion passed.

v  GMM Format – how is it going?

á       How do you think they are going? Been getting good feedback from informal surveys; also like social format; think we need to have some announcements at Social GMMs; way to recognize guests; nametags at meetings all put something fun on nametags; like the tables in rounds;

á       Thoughts on speakers at meetings – do have suggestion of one from citizen; have them related to what we do but make sure they are short; NC JC President would like to come out and speak; like the idea of short speakers that go with our projects; trust the president and VPs to make decisions on speakers in the past; be mindful of peopleÕs time; suggested having them take the last 30 minutes

á       Would like to have membership GMM to give out pins and shirts

á       Love having water on the table; suggestion at social GMM at Relish to break apart the tables

á       Meeting on April 3rd at Marbles – maybe put marbles on the tables at Social GMM to remind people of meeting

v  Date for December Board meeting

á       Changed date to 12/19/12

v  Website committee

á       Will be headed by Kris Montgomery; members Will Stanley and Ed Blackman; Ali appointed them

á       March – May meet monthly to get ideas

á       May RFQs

á       June – present to board

á       September – have it up and running

v  Other Committees

á       Looking at scholarship and marketing committee – emails going out for these

 

No other business.

 

Meeting adjourned with JC Creed.