Raleigh Jaycees Board Meeting

April 26, 2011

Meeting Minutes

Board members in attendance:

Laurie Osborne	Randy See
Andy Zeh	Terrin Lawrence
Tina Lewis	Ashley Nemeth
Ashley McDuffie	Melissa Taylor
Karen Ray	Paul Hoover

Meeting called to order by Andy Zeh.

Pledge of Allegiance.

CPGs

Final CPG for Fuel Drive (Presented by Alycia Wendt)

• Motion made by Karen Ray to approve the final CPG with a $56.12 return of appropriation from the chapter.
• Motion seconded by Laurie Osborne.
• Discussion: Karen told Alycia she did a great job, and said it was fun working with Alycia and her dad on the project.
• Motion passed.

Initial CPG for Beer & Wine Tasting (Presented by Catherine Lewis)

• Motion made by Karen Ray to approve the initial CPG with a $200 appropriation from the chapter (see motion made in the CIF Board meeting).
• Motion seconded by Tina Lewis.
• Discussion: Karen said she is excited about Catherine running her first project, and she’s looking forward to it and seeing money raised for the HOBY project. Paul asked if it would be run in chapter or CIF, because you cannot collect tax-deductible donations under the chapter.
• Friendly amendment to change the motion to approve a $200 appropriation for the beer and wine festival to be run in CIF, pending CIF board approval.
• Motion passed.

Initial CPG for Fitness 2011 (Presented by David Beitler)

• Motion made by Randy See to approve the initial CPG with a $120 appropriation from the chapter.
• Motion seconded by Laurie Osborne.
• Discussion: Randy said it sounds like a cool project, so he’s interested in participating. Terrin said she is excited too. Karen said she is looking forward to the project as well, and she will try rock climbing.
• Motion passed.

Initial CPG for Tubing Trip (Presented by Melissa Taylor)

• Motion made by Randy See to approve the initial CPG with no appropriation from the chapter.
• Motion seconded by Laurie Osborne.
• Discussion: None.
• Motion passed.

Initial CPG for Duke Family Meals (Presented by Karen Ray on behalf of Leah Herreid)

• Motion made by Randy See to approve the initial CPG with a $100 appropriation from the chapter.
• Motion seconded by Ashley Nemeth.
• Discussion: Karen said that the first event is scheduled for the day of the Beer & Wine tasting, but since most of it is just cooking and dropping off meals, it shouldn’t be a problem. Karen said she spoke to Nephitearya, and she didn’t a problem with these events happening at the same time.
• Motion passed.

Initial CPG for Spring Celebration (Presented by Karen Ray on behalf of Clay Berry)

• Motion made by Karen Ray to approve the initial CPG with a $75 appropriation from the chapter.
• Motion seconded by Ashley Nemeth.
• Discussion: Laurie asked if there should be a line for ”return of appropriation.” Andy said it should be there, and we will have him add it when he does the final CPG.
• Motion passed.

Awards

Project Chair of the Month

Carter Pettibone nominated by Karen Ray.

Jaycee of the Month

Jamilyn Cole nominated by Karen Ray.

Board Member of the Month

Paul Hoover, nominated by Karen Ray.

Previous to Paul’s nomination, the following motion was made:

• Motion made by Paul to waive chapter policy in order to nominate someone from the floor.
• Motion seconded by Melissa Taylor.
• Discussion: Paul said, “vote yes.”
• Question called by Laurie Osborne
• Motion passed.

Karen Ray, nominated by Paul Hoover.

Rookie of the Trimester

Alycia Wendt, nominated by Terrin Lawrence.

Veteran of the Trimester

• Clay Berry, nominated by Melissa Taylor
• Allison Anderson, nominated by Terrin Lawrence
• Peter Ansbacher, nominated by Laurie Osborne

Area Updates

Business Area Update w/ Andy Zeh

• Successful business expo, looking forward to connecting with some of those people.
• Teresa will be distributing board polo shirts. Monthly awards will be 2^nd GMM in May. Teresa will also bring them to the GMM.

Membership Area Update w/ Tina Lewis

· Tina said May was not a good month for renewals. Sixteen were due and only six renewed. We called them and emailed them. 12 renewals are due in June, but most of them are active members, so we shouldn’t have as much problem. There are dates out for membership socials in June. Also trying to organize an event with another organization, maybe recruiting with the Chamber.

· Ways and Means is going to try to meet in May.

· Haunted House has a potential CPG, once they can get together to discuss it.

Individual Development & State Involvement w/ Randy See

• No report.

Community Update w/ Karen Ray

• Karen said that Neph said that she did speak to Karen Schellhorn, and she’s working on her final CPG for Goodfellows. Allison Anderson is working with Katie Johnson to get something going for Heritage Park. It will probably happen sometime in the summer. Ashley & Andy sent an initial CPG for the Bowl-a-Thon, and it looks good, so we’ll probably see that presented at the May board meeting. Adopt-a-Highway is this Saturday and Karen said that right now its Only herself, Jon Sauter, Pat & Heather Snyder attending, so she encouraged everyone to come out to help. Korey Kubacki has expressed interest in running this project, if no one else steps up to run it in May.

Treasurer Report w/ Michelle Thompson

• Andy is going to work to find someone else to step-up to be Treasurer.
• A motion was made by Paul Hoover to ask the board to accept Michelle Thompson’s resignation as Treasurer.
• Motion seconded by Tina Lewis.
• Discussion: None.
• Question called by Karen Ray.
• Motion passed.

Legal Counsel w/ Ashley McDuffie

· No update.

Secretary Update w/ Laurie Osborne

• Motion made by Laurie to approve the Raleigh Jaycees Board Meeting minutes from March 22^nd.
• Motion seconded by Ashley Nemeth.
• Discussion: None.
• Motion passed.

New Business

· None.

Old Business

· Tina asked for a PONY Update.

· Andy said he went to the Challengers board meeting. They are all looking for sponsors, vendors, a photographer, so they’re on the ball. We have just over 150 teams, which is about what we think is the goal. Melissa asked if the contracts had been signed. Andy said they had all been emailed to the board, signed and forwarded on. Karen said that she had not received it, as a director, and she asked Andy to send it again. Tina expressed concern that she did not know how the money was being split. Andy said the Optimist Club contract had been signed, and nothing had been changed. Melissa said we should be sure we are checking things, especially since we have PONY shared with another organization this year.

Jaycee Creed.

Adjourn Raleigh Jaycees Board Meeting.