Raleigh Jaycees Board Meeting: Jan. 25, 2011

Meeting Minutes

In attendance:

Randy See Teresa Nichols Karen Ray Patrick Sauter Tina Lewis Laurie Osborne Paul Hoover

Ashley Nemeth Nephitearya Bailey Carter Pettibone Terrin Lawrence Michelle Thompson Andy Zeh Melissa Taylor

Meeting called to order by Andy Zeh.

Pledge of Allegiance.

CPGs

Initial CPG for Theatre Club (Presented by Becca Easley)

• Motion made by Randy See to approve the initial CPG with no appropriation from the chapter.
• Motion seconded by Nephitearya Bailey.
• Discussion: Randy said he is looking forward to this project. Teresa Nichols asked about getting seats together since individuals will be buying their own tickets. Becca said 4 out of the 5 shows have general admission, so as long as participants meet beforehand, they should be able to sit together. The 5^th show can be arranged to have a group purchase or some other arrangement.
• Motion passed.

Initial CPG for Cover to Cover Book Club (Presented by Jamie Bartlett)

• Motion made by Randy See to approve the initial CPG with an $80 appropriation from the chapter.
• Motion seconded by Teresa Nichols.
• Discussion: Randy said that he thinks a book club is a great project. Karen Ray said, as the chair for the book club project last year, she knows Jamie will do a great job and she looks forward to attending. Nephitearya said she likes the recruitment component of this project.
• Motion passed.

Initial CPG for 2011 Jaycall (Presented by Carter Pettibone)

• Motion made by Terrin Lawrence to approve the initial CPG with no appropriation from the chapter.
• Motion seconded by Teresa Nichols.
• Discussion: Terrin said thank you to Carter for taking over this project and she looks forward to seeing what they do. Melissa asked Carter to check in with past presidents before they ridicule them in the Jaycall :>)
• Motion passed.

Suspend Raleigh Jaycees Board Meeting (for CIF Board meeting).

Resume Raleigh Jaycees Board Meeting.

Initial CPG for Clip ‘n Save (Presented by Karen Ray on behalf of Kristen Zeh)

· Motion made by Karen Ray to approve the initial CPG with a $85 appropriation from the Chapter.

· Motion seconded by Pat Sauter.

· Discussion: None.

· Motion passed.

Initial CPG for CARE (Presented by Karen Ray on behalf of Jennifer Scott)

· Motion made by Karen Ray to approve the initial CPG with a $200 appropriation from the Chapter.

· Motion seconded by Tina Lewis.

· Discussion: Karen encouraged each board member to attend at least one CARE event. The older folks really enjoy our company. Jennifer plans to do new things this year, to go above and beyond, so please thank her for being chair. Tina stressed how important this project is, so again, please thank Jennifer for doing this.

· Motion passed.

Awards

Project Chair of the Month

Will Vanhook nominated by Carter Pettibone.

Jaycee of the Month

Alycia Wendt nominated by Peter Ansbacher.

Board Member of the Month

Melissa Taylor nominated by Carter Pettibone.

Area Updates

Business Area Update w/ Andy Zeh & Teresa Nichols

• Internet still down. Purchasing new router. Let your project chairs know, as well as printing being wireless, that should be done
• Nametags and business cards are ordered.
• Shirt sizes: still need those from a few.

Marketing Materials update w/ Terrin Lawrence

• Terrin displayed the new logo designed for the window cling for the Jaycees that incorporates the names of our priority projects. This will either be a gift or perhaps a fundraising opportunity. She’s looking for board feedback on that.
• Terrin also showed a new document for publicizing the Jaycees for a recruitment packet. Tina asked for this to be emailed for projects coming up.
• Melissa suggested moving longest-running projects to top of logo and newer to the bottom.
• Carter said the logo would look good on a t-shirt.
• Terrin said she is in talks with Ed Blackman about updating content on the web site.
• Tina suggested that Terrin find out the window cling cost and then we’ll figure out if we should give them away or sell them. Andy said that in previous years, window clings were given free, as a member benefit.

Membership Area Update w/ Tina Lewis

• We have one new member for January.
• Tina mentioned that there is a guest who wants to be on a committee, but has not yet paid to become a member. She asked the board for some advice on how this has been handled in the past. Melissa said this has happened in the past, and a call from the president would probably solve it. Nephitearya suggested that board members remind their project chairs that people attending their projects should be members before they can join committees, etc., so we’re all on the same page.
• Ashley is working on a membership social to attend Carolina Hurricanes games.
• Everything else is going well. Birthday cards are going out.
• Nephitearya said that there were some people who didn’t renew in January, but we knew that they wouldn’t. All of the active members who were due renewed.
• Karen asked about reading off the names of people who may be up for renewal, in case a board member could possibly reach out to them. Tina said she will do that as we go forward.

Individual Development & State Involvement w/ Teresa Nichols

• Individual Development: We had the first Learn.Lose.Live meeting, great meeting, and many other involved, so it will be good. Heather Snyder will do project chair training and her CPG should come in February. Alison Perkins has agreed to do an organization project…she’s going to work on the office first, and then perhaps ease into organizing our storage space. No one has agreed yet to do the Professional Series project, but Randy is negotiating. Melissa has agreed to do the camping trip this year as well as keep the tradition of the Chairman of the Board running the camping trip.

• State Involvement: NC State Convention coming this weekend. If anyone still wants to go, we can subsidize, but let Teresa know soon. We have a state GMM and state Board of Directors meeting this weekend at the Convention. Tina, Teresa, Neph, Melissa, and Andy will represent Raleigh. Two main things on the agenda for that meeting are elections to the Memorial Foundation and also a discussion about Duke Comprehensive Cancer Center staying on as a state priority project. They will also talk about mid-year convention and starting that bid process.

• Also, make sure you always have sign-in sheets at your projects. Do it for the project chair, since they already have a lot going on when running a project. It’s also important for Andy to see those, as well as have them for Teresa and state involvement.

• Pat asked about doing board buddies (like a Secret Santa thing throughout the year for another board member) and if we would be doing that this year? Teresa said it would really be up to the board. The board discussed it and voted by a show of hands. It was decided that we probably won’t do that this year, but we can revisit the topic at a later date, if we choose. We also talked about perhaps having an award for a fellow board member who goes above and beyond.

Community Update w/ Nephitearya Bailey

• Fuel Drive is up and running; CARE and Clip ‘n Save are up and running. The Blood Drive CPG should come in February. Leah Breckstein said she would bring back Duke family meals, and that CPG should also come in February. She may solicit the chapter for paper products. We approached some people about being HOBY yard sale chairs; no responses yet. If you know someone, please ask them if they would be interested in running that project.
• Neph sent an email at the end of the year to see how we can renew our relationship with Heritage Park. Right now they’re in discussions with the people there who were involved with the tutoring program, along with Jenn Blackman, to figure out what kind of role we want to take going forward. Right now the ideas on the table are very low-key. There were suggestions of Jaycees providing rewards for good schoolwork or maybe a day when we visit to read to the children there. Tutoring and cub scouts are not options.
• PONY: Conference call tomorrow. Brandon is working on CPG, and they’re working out the roles. Dates will soon be on the calendar, and Brandon has a meeting on the 27^th to finish filling committee roles.
• Pat asked if anyone is doing pop tabs. Nephitearya said that Laurie Osborne will be doing that. Laurie said she is doing it, just hasn’t turned in a CPG for it yet.
• Karen asked if we still want to do something for the School of the Blind at Easter. Nephitearya said we should try again this year; we just need to figure out what we’re going to do. Melissa said the responses from the school are usually slow, so we should contact them soon. Karen said she would contact them.
• Terrin suggested that maybe we should do bees (geography bees, spelling bees) for the Heritage Park kids.

Haunted House w/ Tina Lewis

· If you have any chair or co-chair suggestions, please let Tina know. It’s her hope that a veteran and a new person would team up to run the project. Also, Ashley Nemeth is already looking for locations, so the chair won’t have to worry about it. If you know of any potential locations, please let Ashley know.

· Pat said he knows of a previous Jaycee who is a commercial real estate agent. Melissa said she would pass her info along, since she knows who it is.

· Ways and Means will have a committee meeting Monday.

Treasurer Report w/ Michelle Thompson

• No report.

Legal Counsel w/ Ashley McDuffie

· No report.

Secretary Update w/ Laurie Osborne

• Motion made by Laurie to approve Dec. 14 Raleigh Jaycees board meeting minutes.
• Motion seconded by Nephitearya Bailey.
• Motion passed.
  
  
• Motion made by Laurie to approve Jan. 9 Raleigh Jaycees board meeting minutes.
• Motion seconded by Karen Ray.
• Motion passed.

New Business

· Motion made by Teresa Nichols to appropriate $3,000 from the Chapter to HOBY East. (Discussed during CIF Board meeting; see January 25^th CIF Board meeting minutes).

· Motion seconded by Pat Sauter.

· Motion passed.

Old Business

· None.

Jaycee Creed.

Adjourn Raleigh Jaycees Board Meeting.