Raleigh Jaycees Community Impact Fund

Board Meeting: Jan. 25, 2011

Meeting Minutes

In attendance:

Randy See Teresa Nichols Karen Ray Patrick Sauter Tina Lewis Laurie Osborne Paul Hoover

Ashley Nemeth Nephitearya Bailey Carter Pettibone Terrin Lawrence Michelle Thompson Andy Zeh Melissa Taylor

Meeting called to order by Andy Zeh.

CPGs

Initial CPG for Drag Bingo (Presented by Lisa Joyce)

• Motion made by Karen Ray to approve the initial CPG with no appropriation from CIF.
• Motion seconded by Pat Sauter.
• Discussion: Karen thanked Lisa for chairing this project and said she looks forward to attending. Melissa Taylor also thanked Lisa, and said that she knows it will be fun, having attending a drag bingo in the past. Tina Lewis said that she is glad we’re doing this project, especially since it benefits a new charity, the Alliance for AIDS-Carolina. She stressed the importance of donating to charities that benefit families of AIDS patients. Lisa said she may also arrange to pick-up/drop-off attendees. Nephitearya Bailey also thanked Lisa for running this project. Laurie Osborne asked how much it has cost to attend drag bingo in the past. Lisa said that it’s between $15-$17, cash only. You can buy tickets at certain stores in the area or at the door, but sometimes there is risk of selling out.
• Motion passed.

Initial CPG for St. Baldricks (Presented by Lisa Joyce)

• Motion made by Terrin Lawrence to approve the initial CPG with no appropriation from CIF.
• Motion seconded by Nephitearya Bailey.
• Discussion: Terrin thanked Lisa for doing this project. Melissa asked about the location. Lisa said that there will be locations for St. Baldricks at Tir Na Nog and Hibernian, both happening at the same time. Lisa added that eventually the St. Baldricks Foundation wants to have a Raleigh day, perhaps in Moore Square, where the event happens. Melissa asked everyone that if they know someone who wants to get their head shaved, remind them that the goal is to raise as much money as you can, i.e. get donations to sponsor you to shave your head. Pat Sauter said that he would be willing to form a team to participate.
• Motion passed.

Final CPG for 2010 Staying-Ins (Presented by Peter Ansbacher)

• Motion made by Karen Ray to approve the final CPG (pending final corrections) with no return of appropriation and with a donation to various charities of $1,185.
• Motion seconded by Nephitearya Bailey.
• Discussion: Karen thanked Peter for running this project and told Peter that he did a great job. Nephitearya thanked Peter for making final corrections to his CPG and doing the final CPG process.
• Motion passed.

Initial CPG for HOBY-NC East (Presented by Alicia Nathison)

• Motion made by Pat Sauter to approve the initial CPG with no appropriation from CIF.
• Motion seconded by Karen Ray.
• Discussion: Pat said he knows Alicia will do a great job and he hopes that we have an “outstanding” seminar. Teresa asked about the $3,000 that goes to WLC. Paul said that it’s an appropriation from the Raleigh Jaycees to this project and that during the Raleigh Jaycees board meeting a motion can be made to give the appropriation to this project.
• Friendly amendment made by Teresa Nichols to amend Pat Sauter’s motion to make it contingent on a $3,000 appropriation from the Raleigh Jaycees.
• No objections to the friendly amendment.
• Other discussion: Nephitearya said that she thinks that the budget looks good. Alicia said that under the Training Institute, there is a zero budget and she hopes we can get money to contribute to that. Melissa said that in the past HOBY has given money for participants to go to the Training Institute. Laurie Osborne said she noticed that the facilities budget says that it was zero for last year but this year it says it will cost $3,000. Alicia said that she thought it was a mistake, and she thinks the numbers are the same from last year. Paul Hoover said that he appreciates all of the effort made to cut expenses and raise more funds and make a sound budget for this project.
• Motion passed.

Area Updates

Community Update w/ Nephitearya Bailey

• Neph asked that the board thank Lisa for stepping up to chair St. Baldricks and Drag Bingo to help out this area.
• Beth (Barlow) plans to have the Boys & Girls Club CPG ready for February. She’s trying to figure out some more ways to raise money and also give gifts rather than the cottage, rather than the girls. If you have ideas, please let her know.
• Clay Berry plans to present his Jaycee resume for running Goodfellows in February. He had some ideas that Neph says she will pass on to the board. If you have any questions for him, go ahead and send them so those questions can be answered.
• Staying-ins are going well. All but 2 people have signed up to host those, and they have already sent out a bunch of date requests to get them added to the calendar. Let Lisa know if

HOBY Update w/ Teresa Nichols

· HOBY East: The 5K has officially changed its name. It will now be called Jaycees Fit to Lead 5K, so it won’t always have HOBY in the name, in case we want to run it, in the future, for other projects’ fundraising. Fittolead.com is their new web site. Teresa thanked the board for their support of Alicia; that CPG is now approved and all committee positions are filled. Getting sponsorships is well under way.

· HOBY West: Teresa gave a little bit of history of HOBY (Raleigh Jaycees took over HOBY and made it one, in previous years, it got really big and last year it was split again. We said we would help support both seminars, and according to HOBY International, we said we would financially support HOBY West for at least the first 2 years, so last year it ran as a Raleigh Jaycees project, and the two project chairs worked together, and HOBY West was a bit smaller.) Right now we are trying to look at HOBY West, but CPG has only just been submitted. There are also budget questions. We need to reconcile the books. That being said, HOBY West is happening again, Winston Salem Jaycees want to take on the project, they are serving as committee and manpower, but they don’t have the finances to support it. There is a proposal coming from HOBY West to request money, from HOBY reserves, to be allocated to HOBY West. We are asking for more info from them about their plan, a specific letter asking what they want, and a plan for sustaining themselves after this year. In the coming days, there will be more emails and the CPG. They are asking for $5,000. In Teresa’s opinion, it’s not a substantial amount. The main concern is sustainability after this year.

Mel added some history of the HOBY split, and mentioned that each year the growth goal gets set higher, and she is afraid that we’re going to be right back where we were before, having difficulty getting facilitators. This is something to keep in mind, moving forward. We may want to have discussions about future growth.

Teresa said they did not raise the goal this year, so that’s a positive thing. HOBY International has every motivation to see HOBY West succeed, because it means supporting more students. At the same time, however, we have to keep the best interest of Raleigh in mind. We also have to keep in mind the student goal we set for ourselves, and what we think HOBY International will raise it to for the following year. These are the main issues.

Pat asked about past years facilitators aging out, etc. and if there was a chance that Winston-Salem would not be able to run HOBY West after this year. Melissa said she really didn’t know, but she said that originally any people didn’t support the idea of HOBY in NC being 2 seminars, but Winston-Salem stepped up. Teresa added that if any chapter were going to run HOBY West, Winston-Salem would be it. Raleigh is the largest chapter, Winston-Salem is the 2^nd largest chapter, so if any chapter can do it, they can.

Community Update (continued)

· Karen Ray said we are still looking for Bowl-a-thon chair for 2011 to maybe run it to support a NC Priority project.

· Nephitearya announced that Joy Rau, Susan Brosnan and Sasha Fradin are the 2011 scholarship committee. They are already getting forms set up and sent out, and we think we will be able to give all of the $2,000.

Treasurer Report w/ Paul Hoover

• No major changes in accounts. Working with Goodfellows chairs, for 2010 and 2011 to figure out when Goodfellows fundraising would end from the previous year. Paul told Nephitearya that the end will probably be around the end of January. Whenever they said they would stop their fundraising…it’s really just an agreement between the 2 chairs.

Legal Counsel w/ Ashley McDuffie

· Perhaps going to change insurance carriers. More on that to come.

Secretary Update w/ Laurie Osborne

• Laurie made a motion to approve the Dec. 14^th 2010 CIF Board meeting minutes.
• Seconded by Melissa Taylor.
• Laurie made a motion to approve the Jan. 9^th 2011 CIF Board meeting minutes.
• Seconded by Nephitearya Bailey.

New Business

Motion by Teresa Nichols to appoint CIF positions of

· Andrew Zeh, President

· Laurie Osborne, Secretary

· Paul Hoover, Treasurer

Motion seconded by Nephitearya Bailey.

Paul explained that CIF has to have 3 officers, just for tax reasons, so that’s why we officially have to appoint these positions.

Old Business:

None

Adjourn CIF Board Meeting.