Raleigh Jaycees Board Meeting: Jan. 9, 2011

Meeting Minutes

In attendance:

Randy See Teresa Nichols Karen Ray Patrick Sauter Tina Lewis Laurie Osborne

Ashley Nemeth Nephitearya Bailey Terrin Lawrence Michelle Thompson Andy Zeh

Meeting called to order by Andy Zeh.

Pledge of Allegiance.

New Business

Motion made by Nephitearya Bailey to appoint:

· Teresa Nichols to State Director

· Michelle Thompson to Treasurer

· Paul Hoover to Assistant Treasurer/CIF Treasurer

· Ashley McDuffie to Legal Counsel

Motion seconded by Pat Sauter.

Discussion: None

The question was called by Teresa Nichols.

Motion passed.

Recess Raleigh Jaycees Board Meeting.

Resume Raleigh Jaycees Board Meeting

New Business (continued)

Andy Zeh announced Ways & Means Committee with the following members:

Ali Houchin, Carter, Liz Gallops, Nicholas Nemeth, Ashley Nemeth

CPGs

Initial CPG for Learn, Lose, Live (Presented by Pat Sauter on behalf of Allison Anderson)

• Motion made by Teresa Nichols to approve the initial CPG with an appropriation of $500 from the chapter.
• Motion seconded by Pat Sauter.
• Discussion: Teresa Nichols thanked the board for allowing Alison to do this project and said that this would be a year-long project extending from January 2011 to January 2012. She said she understood that this is a large appropriation, but after some discussion, the team agreed that since this project was a popular project last year and is touching perhaps 55 members, that this is an acceptable appropriation, and she hopes the board will agree. Karen Ray asked about the initial $60 per year buy-in mentioned in an email to the previous year’s Biggest Loser group, and Teresa said that after some discussion, the team decided that the appropriation mentioned above should lower the cost of the buy-in, so it was lowered to reflect the buy-in amount reflected in the CPG.
• Motion passed.

Initial CPG for Super Bowl Party (Randy See on behalf of Andy & Shira Samaniego)

• Motion made by Teresa Nichols to approve the initial CPG with an appropriation of $150 from the chapter.
• Motion seconded by Randy See.
• Discussion: Teresa Nichols said that Andy and Shira did this last year, everyone enjoyed it, and this appropriation is in line with the appropriation from last year, and she hopes everyone will agree to approve this project.
• Motion passed.

Initial CPG for Fuel Drive (Presented by Karen Ray on behalf of Alicia Wendt)

• Motion made by Nephitearya Bailey to approve the initial CPG with an appropriation of $100 from the chapter.
• Motion seconded by Karen Ray.
• Discussion: Nephitearya said that Alicia is asking for $100 appropriation and, but this money is just in case (for gasoline), and she’s spoken to Warmth for Wake and they have everything set up where we may only need to provide the manpower. Nephitearya also said that the project already has a great date, so the project is ready to go.
• Motion passed.

Initial CPG for Chapter Visitations (Presented by Teresa Nichols on behalf of Lisa Joyce)

• Motion made by Nephitearya Bailey to approve the initial CPG with no appropriation from the chapter.
• Motion seconded by Pat Sauter.
• Discussion: Nephitearya waived discussion to Teresa. Teresa said that Lisa really wanted to have a project where we actively visit and learn about what other chapters are doing. Pat asked if helping at the Wine festival was considered a chapter visitation. Teresa responded by saying that it was considered a chapter visitation, and that helping at that project is already in the plan for this year’s chapter visitation project.
• Motion passed.

Area Updates

Business Area Update w/ Teresa Nichols

• At the end of the meeting we will distribute the keys to the office.
• Teresa will work with Andy about business cards.
• Teresa is working with Andy on board polo shirts.
• The goal is to have all of the above items worked out by the end of January.

Membership Area Update w/ Tina Lewis

• No report.

Individual Development w/ Teresa Nichols

• Looking for project chairs, if you know if anyone that is interested in Professional series, please let Randy See know.
• State Involvement: Please let Teresa know if you would like to go to Convention. Because the cost for Convention has increased, you can just attend on Saturday, to benefit from trainings and go to the banquet for presentation of awards.

Community Update w/ Nephitearya Bailey

• Fuel Drive is on.
• We have chairs for Blood Drive and CARE, so we should see those CPGs at the end of January.
• We are looking for spots to be filled for other year-long projects. If you know of anyone, please let Nephitearya know.
• Lisa Joyce has found many chairs. She is talking with Andy Marshall about running the Miracle League project.
• Karen will talk to Tina about getting the information about Clip ‘n Save, so she herself can continue that project. Kristen Zeh may assist with this project.
• Laurie Osborne will do the Pop-Tabs project.
• Email has already gone out to the chapter about running year-long projects, so will not send another.
• Pat Sauter asked if anyone had stepped up to chair the Beer and Wine Tasting project. Nephitearya said that Karen Schellhorn will likely run this project, and that it will be discussed during the CIF Board Meeting.

Treasurer Report w/ Michelle Thompson

• No report.

Legal Counsel w/ Ashley McDuffie

· Will get a status update of all pending legal actions and issues.

Secretary Update w/ Laurie Osborne

• Normally would approve minutes for previous month, but those have not been reviewed yet, so we will wait.
• Laurie will send out corrected CPGs from today’s meeting to the board email list.

Suspend Raleigh Jaycees Board Meeting (for CIF Board meeting).

Resume Raleigh Jaycees Board Meeting.

Jaycee Creed.

Adjourn Raleigh Jaycees Board Meeting.