Raleigh Jaycees Board Meeting Minutes ___/__

Raleigh Jaycees Community Impact Fund

Board Meeting: Jan. 9, 2011

Meeting Minutes

In attendance:

Randy See

Teresa Nichols

Karen Ray

Patrick Sauter

Tina Lewis

Laurie Osborne

Ashley Nemeth

Nephitearya Bailey

Terrin Lawrence

Michelle Thompson

Andy Zeh

Meeting called to order by Andy Zeh.

CPGs

Initial CPG for Staying-Ins (Presented by Karen Ray on behalf of Lisa Joyce)

Motion made by Nephitearya Bailey to approve the initial CPG with no appropriation from CIF.
Motion seconded by Pat Sauter.
Discussion: Nephitearya re-iterated that keeping in mind budget constraints and the fact that previous staying in hosts would not accept money to run the staying-ins, we decided not to list an appropriation from CIF. Lisa also has some people lined up to ask to be hosts.
Motion passed.

Initial CPG for Super Bowl Pool (Presented by Nephitearyaitearya Bailey on behalf of Andy & Shira Samaniego)

Motion made by Teresa Nichols to approve the initial CPG, with the expectation that dates and other details will be updated, with no appropriation from CIF.
Motion seconded by Karen Ray.
Discussion: Teresa Nichols yields discussion to Nephitearya Bailey. After some discussion between project chairs and Nephitearya, it was decided this would go into a separate CPG. Donation/proceeds from pool will go to a local organization that works with Alzheimer’s patients. Michelle Thompson asked if we knew yet which organization that would be, and Nephitearya said that was not yet known, but confirmed that it would be local. Nephitearya went on to say that her team has been encouraging her project chairs to give locally or give to a national charity that has a local branch.
Motion passed.

Area Updates

Community Update w/ Nephitearya Bailey

Given that no one else volunteered, Karen Schellhorn will run the Beer & Wine Tasting project and is currently looking for locations. The date of the project is still unknown.
Nephitearya asked Paul when the cutoff is for 2010 Goodfellows fundraising. Paul Hoover replied that he thinks that 2010 donations will be taken until January 31^st, 2010. He said the group needs to agree on a date when everything will cut off and turn over to the next year.
Nephitearya said that, at the end of January, we will probably see Carter Pettibone’s resume to apply to run the 2011 Goodfellows project.
Nephitearya said that Karen agreed to run the Beer & Wine Tasting regardless of which year’s Goodfellows receives the proceeds.
We will more than likely see the final CPG for 2010 Goodfellows at the end of February.
Karen said that if you know of anyone who would like to run the 2011 Bowl-a-Thon, she thinks it would be best to have the potential project chair start fundraising in March and consider running the project in August, so that the Bowl-a-Thon project doesn’t get overshadowed by other large fall projects like the Haunted House.
Teresa said that HOBY East is still working on their budget, and that’s why the initial CPG for HOBY was not presented at this board meeting. They hope to have a new budget presented at the end of January.
Teresa is working with the HOBY West group to figure out how that will work this year, and she hopes to give a status update on HOBY West at the end of January.
Teresa said that HOBY 5K is going well, had a committee meeting already and the committee has almost all positions filled. Teresa said that Peter Ansbacher, project chair, wants to have a project kickoff at the February GMM, and Teresa asked the board if Peter can have Fleet Feet come to speak for that kickoff meeting.
Michelle Thompson asked what the Fleet Feet presentation would entail. Teresa gave a description, and said it was be a presentation to get the chapter pumped up about doing a 5K. Ashley asked if we could put a time limit on the presentation. Teresa said they had already discussed that it would not take more than 15-20 minutes.
Paul reminded the group that Level 1 and 2 projects aren’t allowed to have kickoffs, so we should consider calling the HOBY 5K presentation a guest speaker rather than a project kickoff. Andy asked if there are any objections to this. There were no objections and Andy asked Teresa to ask Peter to provide a detail of what the speaker will talk about, to be sure the speaker would not be giving a sales pitch.