May 26, 2009 Meeting
Board members in attendance: Carter Pettibone, Paul Hoover IV, Melissa Taylor, John Sauter, Karen Sadler, Linnell Compton, Khaner Walker, Lisa Rowland, Shira Easley, Allison Anderson, Teresa Nichols, Danny Miller, Ali Houchin, Andy Zeh, Jennifer James, Mona Shah, Deidre Albert, Liz Gutierrez, Neph Bailey, Kris Montgomery
Call to order
Announcements
Pledge of Allegiance
Presentation of CPGs:
- Lisa introduced Pat & Karen to present their final CPG for Miracle League. Pat & Karen reviewed primary purpose, final goals, and budget. Lisa moved to approve the final CPG as written with a $0.00 return of appropriation to the chapter, seconded by Allison. Lisa thanked Karen & Pat for stepping up and chairing this year’s Miracle League. Paul thanked both Karen & Pat for chairing so many projects. Motion passed.
- Ali introduced Brandon Joyce to present his initial CPG for
July 4th Mini-Turkey Shoot.
- Karen introduced Phil Rau to present his initial CPG for Red, White and Blue Picnic. Phil reviewed primary purpose, initial goals and budget. Karen moved to approve the initial CPG as written with a $1,000.00 appropriation from the Chapter, seconded by Linnell. Karen thanked Phil & Joy. Melissa thanked the Raus for their creativity in their CPG. Allison suggested that they partner with Clip n Save to reduce their expenses. Motion passed.
Carter suspended the Raleigh Jaycees board meeting and moved into the CIF board meeting.
Carter adjourned the CIF board meeting, moved back into the Raleigh Jaycees board meeting.
Presentation of CPGs:
- Ali introduced Shira to introduce Adam Enerson’s initial CPG for 2009 Haunted House. Shira reviewed primary purpose, initial goals and budget. Ali moved to approve the initial CPG as written with a $20,000.00 appropriation from the chapter, seconded by John. Ali pointed out that Adam did not properly showed his appropriation from the Chapter however the net return would remain the same. Shira mentioned that Adam and Cliff will have a report from HauntCon. Allison mentioned that she was uncomfortable in approving the CPG without the project chair being here to answer questions. Shira mentioned that we should try and ask project chairs questions during comments over the CPGs via e-mail. Danny mentioned that he thought the board asked Adam those questions during review of his Jaycee resume. Motion passed.
- Mona introduced John to introduce Alicia’s final CPG for 1st Trimester Open House. John reviewed the primary purpose, final goals and budget. Mona moved to approve the final CPG as written with a $0.00 return of appropriation to the Chapter, seconded by Khaner. Melissa asked if we knew why so many people were attending the Open Houses yet many were not joining. Jennifer asked if we knew how many joined after the 1st trimester. Allison asked if we could ask guests to the projects lists. Liz mentioned that Membership has started e-mailing guests that have visited projects. Motion passed.
5 minute recess
Award Nominations
Brownfield-Armbruster Nominations
Area Reports
- Ways & Means: 2 CPGs this year, things are moving forward. Megan McGuon signed up for PONY membership committee position. PONY is looking good. Mini-Turkey Shoot approved, Hay Day has been approved by HOBY. HauntCon went extremely well. Adam is working on summary with that, feeling initial CPG is more important – however HauntCon came in under budget. First interest meeting is Thursday the 4th. No solid interest yet in Fall Turkey Shoot. No interest in Jaycee store – please let us know if you know a Web guru who is interested. Business Expo was a success.
- Individual Development: Volleyball begins next Wednesday. Adam has his next home improvement date on June 3. Next month I’ll have an initial CPG for Book Club.
- Business: Camping trip was a great event, refunds will be sent for cancellation of tubing part. Refunds will be sent for Ski Trip in June. Mid-year board retreat planned for July 11 at Hilton RTP – goal to energize the board and get everyone excited about the second half of the year – please give us feedback. No one stepped up for Beach Trip chair, so that has been cancelled. Looking for Installation Banquet chair.
- Community Fundraising: No report
- Community Service: Scholarship committee is up and running, headed by Laura Crumpler. Excited about Clip-n-Save project. Jamilyn has agreed to run Breaking Bread project. Looking for project chairs on Eye Glass Collection drive. Police & Firefighter Appreciation, Jennifer Trivette has agreed to chair this project.
- Communications Report: Prepping for additional PONY PR,
contingent on
- State Director: Working on bid for Year-End Convention. Hickory Live set for July 17. Boys & Girls Home workday set for June 20. Mid-year retreat info will be sent when that info is available. Allison asked if bid proposal will include preliminary budget – yes. Linnell asked if there is a cost to the Chapter to host – goal is to break even.
- Treasurer: No report
- Legal: Security bond is being updated.
- Secretary: Melissa moved to approve April Raleigh Jaycee Board meeting minutes seconded by Deidre. Motion passed.
- New business: Melissa moved to elect Bowden Kris Montgomery as a membership director position seconded by Mona. Motion passed.
- Old business: None
- Membership report: Have compiled retention report. We are at 144 members which is plus one. Membership social on June 26. Please answer membership analysis form and send to Liz. This is all part of a new state membership program. Prospecting game.
Adjournment
Carter adjourned the Raleigh Jaycees Board of Directors meeting with the Jaycee Creed.