2009
April 28, 2009 Meeting
Board members in attendance: Neph Bailey, Teresa
Nichols, Jennifer James, Paul Hoover, Khaner Walker, Danny Miller, Erin Duddy,
Lisa Rowland, Andy Zeh,
Carter called the meeting to order.
Carter moved the award nominations to the end of the meeting.
Pledge of allegiance lead by Liz G.
Presentation of CPGs:
Andy introduced Stacy Hannah for her final CPG on Impact Leadership Seminar. Stacy reviewed primary purpose, final goals met and final budget. Andy moved to approve the final CPG as written with a $261.94 return to the chapter, seconded by Melissa. Andy thanked Stacy for leading this event. Melissa asked for what suggestions Stacy would include for next year’s project? Stacy said that a lot of this was included in the CPG – emphasized the need for next year’s chair to start the process earlier, especially for securing sponsors. Karen Sadler. thanked Stacy for chairing this, she asked how the feedback was from people wanting to go to this next year. Stacy said that the attendees saw value in it and that everyone generally enjoyed going – the University loved it and hoped more students would have attended. Motion passed.
John introduced Stacy Hannah for her initial CPG on Membership Social. Stacy reviewed purposes, goals and budget. John made a motion to accept the CPG as written with a $400 appropriation from the chapter seconded by Mona. John thanked Stacy for her quick response and new ideas on this project. Motion passed.
Lisa introduced Meghann McGuon to introduce her initial CPG for Downtown Raleigh Home Tour. Meghann reviewed purpose, goals and budget. Lisa moved to approve the CPG as written with a $0 appropriation seconded by Linnell. Lisa thanked Meghann for stepping up to do this. Linnell encouraged everyone to do this as everyone had a blast doing it last year. Carter thanked Meghann for taking this project on. Motion passed.
Danny introduced Meghann McGuon for her initial CPG for Box Top Collections. Meghann reviewed purpose, goals and budget. Danny made a motion to approve the CPG with a $0 appropriation from the chapter, seconded by John. Danny thanked Meghann, liked the novelty of the project. Mel mentioned that she has a great school for this. Karen recommended we partner with Mona’s school that sponsored us in Goodfellows last year. Allison thanked Meghann for the new project. Motion passed.
Lisa introduced Katie Mevs for her final CPG on
Lisa introduced Sue Scott to present her initial CPG for Clip and Save. Sue reviewed her primary purpose, goals and budget. Lisa moved to approve the initial CPG as written with a $200 appropriation from the chapter, seconded by Khaner. Lisa thanked Sue for her motivation to get so many people involved. Motion passed.
Lisa introduced Sue Scott to present her initial CPG for Bears on Patrol. Sue reviewed her primary purpose, goals and budget. Lisa moved to approve the initial CPG as written with a $0 appropriation from the chapter, seconded by Allison. Teresa expressed how happy she was to get rid of all the stuffed bears from ex boyfriends and fiancés. Neph mentioned how she knew of a little boy that has been affected by this project from another area and is looking forward to our version. Motion passed.
Andy introduced Sue Scott to present her initial CPG for Mystery Trips. Sue reviewed her primary purpose, goals and budget. Andy moved to approve the initial CPG as written with a $0 appropriation from the chapter, seconded by Lisa. Andy thanked Sue for chairing this project. Karen Sadler. thanked Sue mentioning she is looking forward to these trips. Lisa mentioned that she is looking forward to these as well. Sue encouraged everyone to have fun with this project as it is a new one. Motion passed.
Carter adjourned the Raleigh Jaycees board meeting, into the CIF board meeting.
Community Impact Fund board meeting minutes:
Presentation of CPGs:
Lisa introduced Peter Ansbacher for his final Goodfellows CPG. Peter reviewed his final goals and budget. Lisa moved to approve the final Goodfellows 2008 CPG with a $336.37 donation to the Goodfellows foundation, seconded by Linnell. Lisa thanked Peter for chairing this and the terrific job he did. Mel thanked Peter and his hard work in handling the project. Linnell congratulated Peter on his success. Peter thanked this board for helping him on this project, his director John, Linnell, Melissa and Lisa. Carter thanked Peter. Paul thanked Peter for running such a wonderful job as the last big project in his year as president. Motion passed.
Linnell introduced Lisa, presenting Jenn Duke’s final CPG on Pop Tabs 2008. Lisa reviewed Jenn’s primary purpose, final goals and final budget. Linnell moved to approve the final CPG as written with a $0 return of appropriation from the chapter, seconded by Allison. Motion passed.
Allison presented on behalf of Ed Blackman for his final CPG on Project Serve 2008. Allison reviewed primary purpose, final goals and final budget. Lisa moved to approve the final CPG as written with a $0 return of appropriation from the chapter, seconded by John. Motion passed.
CIF Area Reports:
Community Service by Allison: HOBY: is doing great, record number of ambassadors, facilities are getting straightened out. We are still in need of facilitators. Fundraising letters have been sent out to businesses, Jr. Staff is looking good, payment on ambassadors are looking good – no overall problems. Liz asked if there are any plans for other groups on facilitators? Allison mentioned making the groups larger. Khaner asked how many facilitators are we short on, Carter replied 16. Scholarship Committee: Proud to announce Laura Crumpler as the new chair. Since there is money set aside for a HOPE or Goodfellows child, we thought of potentially having a Jr. Facilitator sponsorship. We have a harder time to get a community college applicants. Teresa asked if they have to be going to community colleges? Allison said that we can expand the applicants to other non-community college schools.
Community Fundraising Area Update by Linnell: For May we will have Meghan O Dowd to present her Goodfellows CPG. Also will have initial CPG for Bowl a Thon.
Communications Director by Khaner: no report
Treasurer by Deidre: She will be back for check requests by Thurs.
Legal Counsel by Michael: No report. Mentioned there has been a new Supreme Court case on non profits and serving alcohol. He will make recommendations to our bylaws based on the outcomes. Linnell asked if this ruling would be more of a positive for us? Michael responded yes, he believes so based on his understanding of the ruling.
Secretary by Melissa: Moved to approve the minutes for March seconded by Karen Sadler., motion passed.
New Business: none
Old Business: none
Without objection Carter adjourned the CIF board meeting for the Raleigh Jaycees board meeting.
Carter convened the board meeting from its 5 minute break
Melissa introduced Neph who is presenting on behalf of JR for his final CPG for the Superbowl Party. Neph reviewed primary purpose, final goals met and final budget. Mel moved to approve the final CPG as written with a $0.04 additional appropriation from the chapter seconded by Teresa. Motion passed.
Mona introduced Liz who presented on behalf of Shreya for her final CPG for First Trimester Membership Socials. Liz reviewed primary purpose, final goals met and final budget. Mona moved to approve the final CPG with a revised budget of a $200.86 return of appropriation to the chapter, seconded by Neph. Motion passed.
Linnell introduced Danny to present on behalf of Karen & Pat for their final CPG on Superbowl Pool. Danny reviewed primary purpose, final goals met and final budget. Linnell moved to approve the final CPG as written with a $235 donation to the Wayne Frank’s Alzheimer Society, seconded by Andy. Motion passed.
Karen Sadler. introduced Shira to present on behalf of Korey Kubacki for his initial CPG on Car Care. Shira reviewed primary purpose, goals and budget. Karen moved to approve the initial CPG as written with a $0 appropriation from the chapter, seconded by Khaner. Motion passed.
Neph introduced Paul Hoover to present his initial CPG for the Tubing Trip. Paul reviewed primary purpose, goals and budget. Neph moved to approve the final CPG as written with a $0 appropriation from the chapter, seconded by Melissa. Motion passed.
Mona moved to correct return appropriation amount for the final CPG First Trimester Membership Socials to reflect an additional $2.00, seconded by Mona for a total return of $202.86 to the chapter. Motion passed.
Area Reports:
Committee Appointments: Bylaws committee will be chaired by Christine.
Ways & Means update by area directors: PONY
is moving along well. They have a couple of committee positions available.
Allison asked how many total teams did we have last year. Haunted House:
Adam & Cliff are about to go to HauntCon. Adam is working on forming his
committee and initial CPG.
Membership Area update by Mona: Sign up for jobs for second trimester. Low retention rate this month with no new members. With the exception of this month, our retention rate has been pretty good. Jennifer asked if we have an exit survey for non-renewing members. Mona said we do have one and will start using it.
Individual Development report by Karen Sadler: Culture Club on May 15 at the local speedway. Car Care this Sunday. Fitness 2009 on the 16. Speak up, Write Up coming up on July 8, if you know of anyone interested please send names. We have found a project chair for Red White & Blue Picnics, Phil & Joy Rau. Volleyball is going well.
Business Area report by Melissa: Camping Trip
planning going well. Mid-year board retreat on July 11.
We are looking for possible beach trip chair, trip to
Community Fundraising report by Linnell: None
Community Service report by Allison: We have several projects coming up in May. Miracle League needs volunteers. Also on May 16 we have doubled up for Home Tour and Builders of Hope so please make every effort to come to one of those.
Communications Director report by Khaner: Business Expo report, online marketing report. PONY PR’s report. National End of Year PR.
State Director report by Teresa: Convention Interest
Meeting this Thursday.
Treasurer report by Jennifer: No report.
Legal Counsel report by Michael: No report.
Secretary report by Melissa: Melissa moved to approve the March 24 chapter board meeting minutes, seconded by Neph. Motion passed.
New Business: - Adopt-A-Highway contract approval. Allison moved to approve the adopt-a-highway program renewal through 2013, seconded by Khaner. Motion passed.
- Melissa introduced her proposed policy amendment regarding current monthly and trimester awards policies. Striking the third sentence of the paragraph monthly and trimester awards section, and replacing it with: “Each member of the Raleigh Jaycees is eligible to win one monthly award of each type per calendar year and one trimester award per calendar year,” so moved by Melissa, seconded by Karen. Motion passed.
Old Business: None
Awards: Jaycee of the Month, Board member of the Month, Veteran of the Trimester, Rookie of the Trimester, Project Chair of the Month, Brownfield, Armbruster Award
Carter adjourned the meeting with the Jaycee Creed led by Paul Hoover.