Tuesday, March 24, 2009
Raleigh Jaycees Board of Directors meeting
Minutes taken by Khaner Walker
Members in attendance: Carter Pettibone, Andy
Zeh, Melissa Taylor, Mona Shah, Allison Anderson, Teresa Nichols, Lisa Rowland,
Liz Gutierrez, Khaner Walker, Linell Compton, Jennifer James, Danny Miller,
Shira Easley, Deidre Albert, Allison Houchin, Paul Hoover IV, Karen Sadler,
Meeting minutes:
Call to order- Carter Pettibone
Pledge of allegiance
Presentation of Initial/Final CPGs:
Project: PopTabs-
Project: Magazine Donations- Danny Miller introduced the
initial CPG for Magazine Donations by Sarah Hardesty. Danny Miller made a motion
to approve the CPG as written with a $0 appropriation
from the chapter, seconded by
Project: Sand Volleyball- Andy Zeh introduced the initial Summer Sand Volleyball CPG by Alicia Nathison. Andy moved to approve the CPG as written seconded by Karen Sadler. Motion passed.
Project: Camping Trip Final- Neph introduced the final CPG for the 2008 Camping Trip by Korey Kubacki. Neph moved to approve the final CPG with a $0 return to the Chapter. Neph asked Korey if he required the Chapter to reimburse the funds he spent out of his own pocket, he said that there was no need. Paul commented on Korey’s dedication and leadership in chairing the project. Liz said that she was not comfortable with Korey paying money out of his own pocket as she thinks that project chairs should never have to pay out of their own pocket. Allison agreed with Liz however Korey does not have any receipts to show, but also wanted Korey’s $214 donation to the project written into the final budget of the CPG. Linnell agreed with Liz and did not care if there were any receipts or not. Paul explained that the final budget explains what went in and out of the checking account. Ali H. amended the motion to reflect the $214.16 donation by Korey, seconded by Lisa Rowland. Neph did consider the amendment friendly. The motion to approve the final CPG as amended passed.
Project: Camping Trip Initial- Neph introduced the initial
CPG for the 2009 Camping Trip by Korey Kubacki. Neph made a motion to approve
the CPG with a $70 appropriation from the chapter seconded by
Project resume: Ali H. introduced Adam Enerson for the 2009 Haunted House chair. Ali H. made a motion to approve Adam Enerson as the 2009 HH chair, seconded by Andy. Linnell asked if the guide-less part of the HH worked last year and would he do it again this year? Adam replied yes. Melissa asked if the Possum Creek theme would return. Adam said that he is thinking about it and would confer with his committee. Andy asked if he was prepared for the uncertainties with finding a location. Khaner asked if Adam had thought about locating it downtown. Adam said it is a possibility. Karen asked if the $9 admission might be reduced with the down economy. Motion passed.
Award Nominations for the Month were held.
Chapter area reports
- Ways & Means report by Ali H. Pony update, Heather is doing well and meets regularly with her committee. She could use a couple more people on her committee however is doing a good job of getting people to join. We are running into a bit of an issue with insurance, however have good advice from our board members. No report for Turkey Shoot, HH we approved tonight. Jaycee Store, looking to run it as a fundraiser. Need a project chair that can get excited and jazz it up. Bus bench update by Paul, contract is null and void as NC has a law against it.
- Membership report by Mona. Upcoming membership social. We’re doing well, struggling slightly for March. 3 new members as of now. Pins are coming thanks to Khaner, we will do it as our anniversary celebration. Please tell all Jaycees about it.
- ID update by Karen Sadler. Fitness 2009 this Sunday. Monday night we have Adam’s Home Repair focusing on lawns and decks. April 4th Leadership Impact Seminar. Looking for Red White and Blue chair.
- Business update by Melissa. Board Social
@ the
- Community Fundraising report Chapter by Linnell. No report
- Community Service report by Allison. No report.
- Communications Director report by Khaner. Ordering supplies for Membership & Business, if you need any please let him know. Pins were designed and ordered for Membership. Writing pens were designed and ordered for Business. Created a $20 off coupon for membership to use on website, wherever. Advertising has begun with the Indy & WUNC. Will be looking into Google Ad Words buys.
- State Director report by Teresa.
National Convention attendance. E-Brief articles, if
you have one to submit, please send it to Teresa by tomorrow. DSA winners will
be announced at Gala, so please purchase a ticket. DSA luncheon for the state is
April 18. POE update, under half for the semester but for the most part in good
standing with POE points. State Jaycees are looking for assistants Saturday
morning at
- Treasurer report by Jennifer.
- Legal Counsel. No Report.
- Secretary. Melissa made a motion to approve the February chapter board meeting minutes seconded by Karen. Motion passed.
New Business:
- Motion to give Christine Bauer to write checks for PONY made by Ali H. Motion passed.
- Motion to approve a 2,054 dollar expense to send two Raleigh Jacyees to Hauntcon made by Ali H., seconded by Khaner. Deidre asked who will be going, that is Beth Baldwin and the other is TBD. Allison was not comfortable with taking too big of a percentage out of the profits. Melissa pointed that Beth Baldwin is currently not a member as she has not renewed. Liz asked if we had thought about sending only one Jaycee. Linnell asked if we had thought about sending Jaycees every couple of years instead of every year. Neph mentioned that in this economy that we want this project to be successful, we need to put in our resources to make the best HH possible. Teresa seconded Neph’s thoughts, believing that sending someone to Hauntcon is a sound investment. Paul mentioned that the reasons we started sending members to Hauntcon was due to rising insurance issues, fire marshals, etc. Melissa pointed to the fact that Adam has only been to one haunted house and can use Hauntcon. Allison “we’ve been running the HH for decades and for the past two years and haven’t seen an ROI from sending folks to Hauntcon. I would be more comfortable with this if we used more frequent flyer miles, hotel points, etc. Also would like to see those people we send to continue as active members.”
Teresa offered a friendly amendment to read that it is for only one individual to go instead of two for to $1,027. Ali would rather make it be a formal amendment, seconded by Linnell. Allison would be more interested in reducing the amount of money instead of having only one person go. Lisa would like to offer a friendly amendment to say that the person who goes Hauntcon shall not have gone in the past two years. Lisa’s friendly amendment was accepted by Teresa. Revised amendment would read: “Only one individual can go instead of two for a total cost of $1,027 and that person sent can not have gone to Hauntcon in the past two years.” Amendment failed, division called and went to hand vote, amendment failed.
Motion to approve the bill passed. Chair ruled that motion passed.
With no more new business, and without objection, Carter adjourned the meeting with Jaycee Creed.