The
Attendance: Ed Blackman, Amanda Carleski, Jamilyn Cole,
Linnell Compton, Cliff Hamilton, Stacy Hanna, Paul Hoover, Alison Houchin,
Karen Ray, Karen Sadler, John Sauter, Mona Shah, Heather Snyder, Melissa Taylor,
Khaner Walker, Beth Worsley,
Call to Order Paul Hoover Pledge of Allegiance
Presentation of Initial/Final CPGs:
Project: Wine and Tapas Tasting Final CPG by Jennifer James; Karen Ray motioned to approve the CPG as written with and actual appropriation of $102.26. Andy Zeh seconded the motion. Discussion: thanks for running this; people had fun; great job; motion passed.
Project: Membership Socials for 3rd Trimester by Erin Duddy; Mona Shah motioned to approve the CPG as written with a $200 appropriation from the Chapter. Alison Houchin seconded the motion. Discussion: looking forward to this project and other ideas, motion passed.
Finance Committee Update Charles West and Ed Blackman - 3
big pieces that we have been working on; risk
management spreadsheet; this will be added to the level 3 CPGs; will be
able to come back to the board with emergency back-up amount; budget process
changes have challenges with when we do fundraising; difficult to project 8
months out and have been conservative; talked to several members and past
presidents; make 6 month budget and then 12 month moving from July to June;
have whole board deciding on budget instead of just VPs and President;
investing in long term financing and will be difficult in finding out where we
want to go; looking at insurance and taking them further; we will need input
from you here; will need 2 people on the committee; what is the level of work
that will add to level 3 project chairs; look at it for being more involvement
for newer board members; want to know more about where it came for this
decision for changing budget; why not have budget amount from previous year;
requested that we show how we are tracking the budget expenses (Jan has prior
year expenses); thanks for all your work and we will be seeing more about this
on the board list.
Award nominations
for the month were held.
Ways and Means Area
update just wrapped up the Turkey Shoot; will hopefully have a clean-up and
move to storage on Sunday; Haunted house is still running please be there if
you can; encourage other members to attend for a little while; still looking
for a location for the blackout party; had offer of a location; will have more
info coming out soon; blackout party is for the Jaycees; the Turkey shoot has
lots of turkeys leftover and need to make room for freezers; discussion on the
invitation of the NCSU students to the blackout party
Membership Area
update have project chair for socials; have project chair for rooster event;
dont have the numbers to date, have a few members that are up for renewals
went through the list; thanks for coming out to the call night; is there
anything we can do for the remainder of the year; Karen suggested the way we
act at projects should be professional; membership advertising; questions on
reasons why people didnt join, any ideas please email the membership team.
Individual Development
area update have four projects coming up; support our projects, fitness CPG
will come up soon
Business and
Communications area update working on the holiday banquet working on
getting a date; new check requests have
come in and please write on ways and means; having hard time getting dates for
banquet; website scheduling conflicts with Ed and Beth - working on it; several other items working
on getting wrapped up; questions were raised on the budget; Mel thanked Beth
and Khaner for the Haunted house marketing.
Community
Development no report
State Director we
are still Division 7 on the state level; regional meeting coming up and will include writing thank you notes to
the soldiers; will have results sent out tomorrow from the survey
Treasurer area
update get any check requests into me; budget report was sent out, let me
know if you have questions
Secretary area
update will have minutes by the next meeting. Make sure to send in your
agenda topics.
New Business
Bus Bench contract
Ed Blackman motioned to approve the contract for the bus benches and to have
Paul Hoover act as our contact with the Town Council. Motioned seconded by
Stacy Hanna. Discussion: will be sitting with council members so wanted to be
able to answer for the Chapter, motion passed.
JC Events Ed Blackman motioned Resolved, that the
following are officially sanctioned events of the Raleigh Jaycees, even in the
absence of an approved CPG:
- Meetings of the general
membership (GMMs),
- Meetings of the Board
of Directors for the purpose of conducting business, training, or socializing,
- Meetings of the
Presidents Council,
- Meetings of committees
appointed by the President,
- Meetings of members and
guests interested in participating in a project when lead by a member who has
been approved as the project chair of that project,
- Attendance of district,
regional, state, national, and international Jaycee events
; Stacy Hanna
seconded the motion. Discussion: this is to address concern with insurance with
sanctioned events for items that are not required to have CPG; have on record;
did leave out a few things on the list; going on your own with member of the
Chapter; taking action to fix this; motion passed.
Commend the entire
board for everything that you have done this month.
Meeting adjourned with JC Creed.