The Raleigh Jaycees CIF Board Meeting Minutes 6-24-08

Attendance: Deidre Albert, Ed Blackman, Amanda Carleski, Cliff Hamilton, Stacy Hanna, Paul Hoover, Alison Houchin, Michael McKnight, Karen Ray, Karen Sadler, John Sauter, Pat Sauter, Gwen Schott, Mona Shah, Heather Snyder, Melissa Taylor, Khaner Walker, Beth Worsley, Jeff Zabawa, Andy Zeh

Call to Order

Pledge of Allegiance

Presentation of Initial/Final CPGs: no CPGs this time

Community Development Area Update – Cliff Hamilton - Habitat this weekend; HOBY yard sale coming up in July; Teresa Nichols will run the Burn Congress event; have some discussion on Bowl-a-thon; make some money with less work – GoKart place; running event for Burn center to raise money; thinking of doing something for Boys Home; this is not the first time that Rush Hour Karting does donations; $30 per charity; indoor track; location just outside Raleigh near Garner; potential project for animal shelter; Casino night and hospitality suite – World Burn Congress – possible run with no budget; Marriott downtown giving room free and pizzas; Apex Jaycees to donate casino needs; adopt-a-highway – run one since we don’t have chair; recommend cub scouts to help out – not sure we will have a chair for that project; HOBY – don’t have sound for parents – had a former JC that came out and did it for free; if you have any donations for yard sale – contact Dave Gill

Treasurer Area update – Jeff Zabawa – if you have any check requests/deposits, I’ll take them tonight. Renewed the Goodfellows CD, working on taxes

Legal Counsel Area Update – Michael McKnight – no report

Secretary Area Update – Heather Snyder – Heather motioned to approve the minutes from May; Alison Houchin seconded the motion; thanks for getting them out in a timely fashion; motion passed.

New Business – HOBY Training Motions – Ed Blackman motioned to appropriate $900 from the HOBY account to send a third person to Training Institute, with the stipulation that the person must agree to take a major role in HOBY 2009, and complete a report for the board upon their return. Seconded by Jeff Zabawa. Discussion: over the past week – discussing with people involved over several years with HOBY the seminar; never found an alternative area; strain of running a large seminar; thinks it’s critical in making the investment; spend the money on things that will make our members happy; feels it’s in the best interest in splitting; HOBY budget balanced – raise more funds; also get money from HOBY national; currently this one is the largest in the nation; we require more manpower to be ambassadors; had to do a lot of arm twisting and calling in favors; when discussing what people had done – this person did a huge amount of work; size of the seminar is a strain on the chapter and location; had no choice on moving the entire seminar to another location since it got too big; limitations on food options; questioned what would be done to solve these issues; urge to vote yes; Con – not sure that it has answered why we should send a third person to TI training; didn’t get any return on investment from the people that went last year; want report to come back and share with future project chairs and chapter; take major role in the seminar; want to look at real reasons why it is so difficult – manpower issues; the amount of effort taking to run this project is more than we can handle so if we can find someone else to help us with this then we should allow this; need to adjust to the amount of people we have and what can we do about it; have money to use and can only be used for this project; think it could be beneficial to us; asked couple of questions and didn’t really get answers; would rather see the switch have them help and then go to the training; would like to see a letter of request; don’t think this is the right process; have lots of uncertainty; not meant to be sent out this way in haste; registration for TI in a week; lots of discussion for years; prevalent now with some names being mentioned now; HOBY pays for 2 people to attend; details are immense and spread out the commitment and knowledge; money could be used to improve the experience; think there is more information needed; why not send just 2 people; standard to send more people to provide coverage; commitment – want to give them a jump start; helps with planning; Sandy endorses the project; question on who the group is; not doing this as Charlotte JC project since they are reorganizing and not wanting to run this project; Diane has been very involved with this project; learn by doing; would want to have him show up and learn more; timing is not making sense when it takes a year to plan the conference; need more planning and see an actual business plan; how are we tied into running it – we have an agreement with HOBY national that we run it for NC; we can decide how many students we have; this is only going to help the project grow more; organizations that send people to conferences all the time – we don’t have a definite on who they want to send; asking for friendly amendment that names be submitted with letter of intent and approved by president’s counsel; call to question; seconded by Andy; motion approved with amendment.

Ed Blackman motioned to appropriate $250 from HOBY account to supplement the travel of two HOBY subsidized people; seconded by Stacy Hanna; Discussion: this is specifically for extra travel allowance; to supplement with stipulation that the people must agree to take a major role and have a statement of intent and be approved by the president’s counsel and make a report to the board; Beth motioned; seconded by Melissa; friendly amendment that the travel vouchers be turned in a timely manner; motion passed.

No other business.

Adjourned meeting with JC Creed.