Call to Order – Peter Ansbacher

Attendees: 2006 – Peter Ansbacher, Christine Bauer, Jill Beck, Ed Blackman, Leah Breckstein, Chip Bright, Jamilyn Cole, David Crutchfield, Max Hall, Paul Hoover, Alison Houchin, Laura Littleton, Meagan O’Dowd, Carter Pettibone, Heather Snyder, Phil Taylor, Melissa Taylor, John Welch, Jr., Beth Worsley

2007 – Pam Fisher, Cliff Hamilton, Stacy Hanna, Alicia Nathison, Bart Poyner, Pat Sauter, Sonya Shearon, Nader Sreyo, Suzie Tremmel, Linnell Vaughan, Charles West

 

Peter Ansbacher explained how the meeting works.

 

Project Presented: Beach Trip (Final)

Project Chairs: Jennifer Jerzak and Anna Gregory Wagoner (presented by Leah Breckstein)

Christine Bauer motioned to approve the CPG as written with a $100.09 return appropriation to the chapter. Alison Houchin seconded the motion.

Discussion: Thanks for running this project; everyone had a great time; questions on attendance from this year to previous years; up to the project chair to decide location; usually don’t make profit on trips – nice to get funding back.

Motion to approve the CPG passed.

 

Peter Ansbacher made an announcement about four ads that will appear in the Bellsouth community events section of the phone book.

 

Ways and Means Area Update – Christine Bauer

·          Pony – Christine explained what it is – Sub-host as Pony tournament in July; resume of Chris Compton; Chris explained why he wants to chair this project – what is your goals to make this a long term project; with proper planning we should be able to make money at this; should be able to get Pony to come back; this project has run here before; Pony is all volunteers as well – one reason they really like us; what will be our role; Cary will provide fields; Pony brings in the teams and does rules and brackets; our job is to provide housing; umpires; handle any issues for locations; revenue – ads; naming rights; what size of committee and have you started planning it; 4 vice chairs possible other positions;

·          Christine Bauer motioned to approved Chris Compton as PONY project chair. Ed Blackman seconded the motion. Discussion: Don’t really see any other person to be project chair; thanks for coming out tonight; important to have this discussion for new board members; Motion approved.

·          Dick’s coupons – will help us with pony

·          HH and TS- please remember to submit any expenses; should see CPGs by end of year; combined profit – exceeded expectations; in good shape with budget

·          No responses to Brookhill email – will be moving into public relations phase

Issues about TS – would have to move to another location; Chip working on this for this year; talked to contractors – can build us a building for $60,000; will need half the money upfront; will propose putting $30k in money market account; would like to build in Jan. need money to break ground while he can build it cheap; Contractor top hit is 60 – 65k;

·          HH move out part 2 this Saturday

 

Membership Area Update – Melissa Taylor

·          Social on 30th 8-11; not doing another one in Dec; working on renewals 31 people up; people coming to open houses and GMM; thank you for your support; 16 renewals; 1 new member; 8 people up for renewal in Dec; our chapter is biggest in state;

 

Management Area Update – Leah Breckstein

·          Thanks for letting Leah know you would be here tonight; banquet ticket sales are not as high as the project chairs would like it to be; need headcount for the banquet; encourage members to buy tickets; Ski trip coming up; please bring all keys to the last board meeting; 12/2 board 101; Jan. 6th weekend is board retreat; Fast start this weekend

 

Individual Development Area Update – Valerie Kovalak

No report at this time

 

Community Service Area Update – Ed Blackman

No report at this time

 

Community Fundraising Area Update – Phil Taylor

No report at this time

 

State Director Area Update – Max Hall

POE point explanation; make sure you submit project sign in sheets; VPs keep track of points

 

Treasurer Area Update – Sara Hardesty

No report at this time

 

Legal Counsel Area Update – John Welch, Jr.

No report at this time

 

Publicity Area Update – Jamilyn Cole

·          Ads in Bellsouth phone book; ad in Chamber book; great publicity from the Haunted House; 75th anniversary publicity will start soon; notice in advance for publicity

 

Secretary Area Update – Heather Snyder

Emails coming out for agenda items; will be asking for help from VPs for award nominations for year end awards

 

 

New Business

·          Phil Taylor made a motion “That the Raleigh Jaycees donate $2350 to each of the NC Jaycees Priority or Special Projects: The NC Jaycee Burn Center, The Jaycee Cottage at the Boys and Girls Homes of North Carolina at Lake Waccamaw, and The NC Jaycee Outpatient Treatment Center at the Duke Comprehensive Cancer Center. That these payments be made to the State organization upon completion of the budget process of the Turkey Shoot and Haunted House projects or December 9, 2006, whichever is earlier. That up to $1000 of one of these payments can be held over until January 2007 at the request of the President-elect in order to aid in the 2007 POE competition. That this motion becomes null and void should the budgeting process of the Haunted House and Turkey Shoot projects reveal that the cost of this motion will exceed 33% of the surplus of the three major Ways and Means efforts[2].” Melissa Taylor seconded the motion.

Discussion: have money in reserves; made considerable profit this year; reports from VPs that no area is over budget; $7,050 is what we would spend on this; questions from Jeff Z; see email; this is an opportunity for us to give back to the community; this is what we do; money from the state – shortage of where they stand; suggested level donation – doesn’t know how money spent what did we do in 05; burn center; boys home; cancer center – didn’t appreciate what we did for them;

Chip Bright made a motion to amend the motion to split the money between 2 projects; Seconded by John Welch, Jr.;

Discussion: would hesitate in singling out any one charity; had problems with the new contact for DCC; scheduling issue was an issue one time; can’t compare the Burn center and Duke; this is a recurring issue; they have sponsors that donate to Duke; have had ongoing issues with Duke and support of our gala; money goes to the patients and other needs; don’t want us to amend the motion; encourage members to go and see what it is; make sure we hit all our priority charities; plaque on wall is not what the money actually goes for; money is for the patients; one year is not like the next year; things grow and adapt; problems in the past – should have more communication with contacts at Duke; don’t want to single out any project; we can do something else to help them; if we have this surplus then we should do what we need to do with this money; this is not a donation to the university or Duke hospital; this is a targeted donation; Call to question; Seconded  by John Welch, Jr.; voted; division – yays have it; called to question passed;

Amendment to motion – dividing evenly; voted; division; motion fails;

Discussion: don’t think we have enough info;

Table motion by John Welch, Jr; Seconded by Carter Pettibone;

Discussion: don’t know what we have as budget surplus;

Tabling motion; voted; tied; motion failed; back in discussion: tried to contact Sara today for reports; did do reports – motion doesn’t allow for proper amounts of TS and HH figures;

Christine Bauer motioned to amend the motion to allow the date to 12/21 instead of 12/9. Seconded by Melissa Taylor;

Discussion: this will give us time and make sure numbers are accurate; some areas had under spent; what is surplus attributable too; do we know how much we have in reserves; changing the date doesn’t make a difference on how much we actually have; raised different amounts for these projects; think this is premature;

Leah made a motion to table then rescinded;

Ed Blackman called to question; Seconded by John Welch, Jr.; voted – passed; Leah motioned to table; Seconded by Chip Bright; voted; division – motion tabled

Phil will get more information for this motion;

Thanks to everyone for putting so much thought into this discussion.

·          No new motions will be accepted at this meeting.

 

JC Creed

Meeting Adjourned.