Call to Order

Pledge of Allegiance

Attendance – Peter Ansbacher, Christine Bauer, Jill Beck, Ed Blackman, Leah Breckstein, Chip Bright, Jamilyn Cole, Ed Connell, Paul Hoover, Alison Houchin, Valerie Kovalak, Laura Littleton, Carter Pettibone, Melissa Sloup, Heather Snyder, Phil Taylor, Melissa Taylor, John Welch, Jr., Beth Worsley, Jeff Zabawa

Birthday cards were sent around for board members to sign and make notes.

Project Presented: Blackout Party (Initial)

Project Chair: Rebecca Bassett and Sub-chair Denise Noble (presented by Christine Bauer)

Ed Blackman motioned to accept the CPG as written with a $750 appropriation. Laura Littleton seconded the motion.

Discussion: great she is doing this; can possible use the Haunted House location for this party; Jeff Zabawa offered to help get sound equipment; would like to offer more food; goal of cash expenses; liquor is left over from Brookhill; not expecting to feed more than 100 people; need to have the nonmembers to help run the haunted house that’s why it is ok for them to come to this party; would like to show that we appreciate their help; point made of nonmember help and getting in to this party; they are helping us out with no obligation; Called to Question; voted – undecided; Division – Question been called; voted on motion; Motion passed with two nays; Called to reconsider; seconded by Jill Beck; wanted to hear comments by legal counsel; John Welch, Jr. refused to speak; Motion to approve the CPG passed.

Project Presented: Writing Creatively (Final)

Project Chair: Alice Osborn (presented by Beth Worsley)

Valerie Kovalak motioned to approve the CPG as written with no return appropriation. Seconded by Ed Blackman.

Discussion: This is the perfect project to market new book and expose members and guests to this topic; thanks for running; put a lot of time in for putting the CPG together; Motioned passed.

Project Presented: Ski Trip

Project Chairs: Chip Bright and Leah Breckstein

Leah motioned to approve the CPG as written with the $500 deposit appropriation at the Ski Lodge. Seconded by Christine Bauer.

Discussion: Should focus on other people to run this project; have asked for chairs to run trips this year.

Motion to approve the CPG passed with one nay.

Ways and Means Area Update – Christine Bauer

· PONY - Chris Compton giving update on PONY – contract signed tomorrow between Cary and PONY – PONY zone meeting this weekend to set up the dates of tournaments; delay happened because wanted it to happen with the Cary Jaycees; do have contact name for person writing contract; will be nice to have manpower to help with tickets; hotel reservation take on or hire out; will need to make a decision; no hotels booked in Raleigh area; profit possible of $10k; when will we have a CPG or project chair; working on the CPG for the past few months; resume and CPG soon; will be a level 3 project and will see a resume; possible called board meeting; event will be in July; thanks Chris for coming out and answering questions;

· Brookhill – sent out email this afternoon; sale of the land has been pushed back again; at this moment and don’t have a full committee; Jim Arrons told us that since nothing has been done to the land – 60 hours of work will need to be done by mid November; based on the situation we are in a place to have the work done; possible 3k to treat the track; usually we would treat several times during the year; membership knows that we don’t have a chair; contacted past chairs and committee folks and don’t think we can get it within the next 2 months; Christine Bauer proposes a resolution that Raleigh Jaycees will not run Brookhill steeplechase for 2007; Seconded by Jeff Zabawa; Discussion: the resolution will give us closure not to run it next year; will allow us to thank the supporters; patrons; sponsors; need to tie up loose ends; can’t make a motion to not do something therefore the resolution; can reverse the resolution if things change; do believe that Brookhill is where it is time to put to rest; don’t think the heart is in it to run it again; thank the people that need to be thanked; every time that we wait we put ourselves behind; thought about moving the race to another area and without the money; glad to see that it’s not the last ever but that we can run it again in the future if decided too; put thought into who we communicate with – see if sponsors can’t help with our other charities; this opens up the opportunity for other events to happen in the spring; if we can use the land for another event we need to see if that is available; don’t know that if wanted to see that if Brookhill would be continued then were they told to come to support this project; only vice chairs were available; it can be overturned if a chair; other opportunities available; want to make sure that email goes out to chapter; will be careful about the message about the event to the public; Peter – this has been a big part of his experience in the Jaycees; people not in place; issue with land sale; didn’t get the response that we needed; vote this in because chapter is not interest in it and no right to use the land; not because of Allison; form a committee to head up the closure, notifications, publicity; call to question by Chip Bright; seconded by John Welch Jr.; voted; nay 2 resolution – voted – 1 nay resolution passed

· Turkey shoot went well this year; had a few rainy days but we did well

· HH is rockin – slow start Thursday and sat had 450 people; need extra help this Sat night; Jeff thinks that we should get a team together to research Haunted House as a year long project

· Turkey shoot had record day on Saturday even with the in experience;

Great for the board support for the ways and means projects

Membership Area Update – Melissa Taylor

· doing great 62% retention; 7 new members joined this month; -2 for this month; still have a couple of days; have 31 up for renewal next month; list of members up for renewal were announced; Mike Lamar and Jim Wagoner aging out; don’t want to push someone to be a member that doesn’t want to be involved; 8 people up for renewal in Dec.; Saima will be here in Nov. with correct numbers for the CPGs; appreciate everyone’s help with membership

Individual Development – Valerie Kovalak

· Need to have the CPG for the network workshop; will decided at called board meeting; Can have a board night at the Haunted House on Thursday

· Valerie Kovalak made a motion to amend the original CPG for the CPR project to add $225 appropriation with a return of $80 to chapter. Seconded by Christine. Discussion: money is in the budget Motion passed.

· Will have Clutter Clean up CPG and Volleyball CPG for the next meeting

Management Area Update – Leah Breckstein

· thank you to everyone that has supported me during the job and school; voicemail comes in as a wave file and turns them around within 24 hours; sign is now up outside – thanks to Paul; Sasha and Amy are working hard on the banquet; free to board members incoming and outgoing; costs announced; free cocktail hour; hope everyone will get there on time; Copier does not have network card; ask for new members get added to list;

Community Service Area Update – Ed Blackman

No report at this time.

Community Fundraising Area Update – Phil Taylor

No report at this time.

State Director Area Update – Max Hall

· Will be getting with the VPs for POE points for last trimester; please ask if need help on any projects; Cary Jaycees went to Charlotte to ask for help at their GMM; we have not been asked for help for Thanksgiving Weekend; they have been helping us and we offer to help them

Treasurer Area Update – Sara Hardesty

· If need check leave here for Sara and she will be in on Thursday.

Legal Counsel – John Welch, Jr.

· we are a board that deals with risks; serve alcohol is a big risk; social host liability – one possible way to cover us is to hold party at the Kroger; concerned about sufficient coverage in place; third party shifts the liability to them; have procedures in place and Christine will make sure they are followed; law was explained; if we hold it at HH then insurance could be covered; what would we need to do for social host liability insurance; will need to make sure that policy is in place and that we have someone over see it; Christine and John will discuss this further; is this really the nonmembers that are the issue; they are the big concern with this issue; could have the nonmembers sign a waiver; include indemnification clause in the waiver; VPs will be informed of the discussion to be held; will figure out the best course of action

Publicity Area Update – Jamilyn Cole

· HH big part of it this month; great team working on it; several ads; on the website for NBC 17; 2 stories on 17; feature article in triangle business journal; N&O will be out as a feature piece; channel 14 coming out; new Zealand press will be doing a feature story; will send out a link once they are live; still working on the website for JC; Karen working on stuff that should be out soon; Beth Worsley did a great job on the HH website

Secretary Area Update – Heather Snyder

· Heather Snyder motioned to approve the minutes from meetings on 9/26 and 10/3. Seconded by Melissa Taylor. Motion approved.

New Business –

· Turkey Shoot Committee update - haven’t done too much since June; fairgrounds won’t tell us where yet; do have someone to draw and build; cost on materials and labor; Remington working a deal with them; can’t really sell signage at the trade show without a building; don’t see a value in going this year; don’t know if we will have the same building next year; a lot of ifs with shoot; will continue to work on the committee next year; this decision will be brought to the board

· Phil Taylor - – mentioned to clean up the storage unit – suggest do it on November 5^th and will arrange for trucks;

Intend to at the next meeting to double our donations to main charities given that we have a good ways and means projects; would advise doing this at the last board meeting; would be a good opportunity to get a reserve fund; any surplus that we have in our year;

Intend to propose a motion to exclude project chair of the month for level 3 projects for monthly awards;

Will make a motion to rescind the motion of changing the bylaws for age requirements

Need to set a date for the December board meeting – let’s discuss over email

Old Business

· Please keep the board involved in the issues with Jaychords and nonmembers; did research for fees and other groups; key people in the group that are nonmembers; discussing a fee to not hurt the project; implemented attendance policy; discussion happened with some members; if you have any questions – ask Valerie Kovalak

Award Nominations

JC Creed

Meeting adjourned