Call to Order
Attendance
Birthday cards were sent
around for board members to make notes and sign.
Project Presented: Mini
Project Chair: Bart Poyner
Christine Bauer motioned to
approve the CPG as written with a $2,060 return of appropriation to the Chapter
with a $399.95 cash loss.
Discussion: information referred
to as in email; showed that It was worth doing this project; like the positive
style of the CPG; thank you for running the project; project was a success technically
hay is paid out of Oct. shoot; exposure good; Bart feels that he has a huge
preparation for running the Oct. shoot from training doing the mini shoots;
great having the opportunity of running mini shoots
Motion to approve the CPG
passed.
Project Presented: Mini
Project Chair: Bart Poyner
Christine Bauer motioned to
approve the CPG as written with a cash profit of $91.50. Valerie Kovalak
seconded the motion.
Discussion: the insurance
policy was not built into the budget thats why it is showing up here; mislead
with gun show; springs for the tie down; insurance was estimated but the
overshot the July numbers; this shoot was overshot a little but cost should
come down for other years; number is based on the amount of people and costs
raised that day; thanks for running project; commend him for getting people to
come out there; comments could be added for new members to work with membership
directors and VP; members are getting excited about October shoot; line items
show the project getting a hit for the smaller shoots; discussion for having
one turkey shoot CPG; the next chairperson will have better understanding of how
to schedule the shoots; great job running the shoots
Motion to approve the CPG
passed.
Project Presented:
Project Chair: Bart Poyner
Christine Bauer motioned to
approve the CPG as written with a $23,550 appropriation from the Chapter.
Discussion: Bart working
hard on these CPGs; great deal of confidence in him; turkeys were not donated
last year; great price on them; extremely hard to get light weight turkeys for
that many; need to be working on deal for year ahead; fair passes are for the
workers to come in the gate cost of doing business; also given to truck
driver; Davis; used to smooth over people; get people thru the gate; the
officers let you in the gate and are helpful in other ways; great job working
with chip and Christine on CPG; suggest change goal to participants; change the
dates of start and finish
Motion to approve the CPG
passed.
Ways and Means Area Update
Christine Bauer
·
PONY - Chris
Compton gave update Jim Aarons approached us to help host the tournament
hopefully negotiations are done 14 and under age group in Cary will not
have to write checks to umpires or for fields; Pony is the host and the sub-host
will be us; running of the tournament play on field; host handles rooms;
merchandise; sponsorship of tournament; would rather have a good host; will
have a contract between us and pony; different every year and depends on
location; wont have expenses until we have income; CPG may be needed by next
board meeting; tournament would be held in July; Greater Raleigh mentioned that
sponsoring pony tournament; will get more info on this; Christine will keep us
posted on updates
·
·
Brookhill -
rumor Brian heard from Jim that the owners wanted to see us run another race;
sale of land is supposed to close Oct. 5th; development plans have
been approved; dont have a race chair or sales vice chair; not sure if we will
have another Brookhill; investigate knowing the drop dead timeline for getting
things started; will get more information
·
Haunted House
work is going good
Membership Area Update
Melissa Taylor
·
we are at growth
plus one this month; September was incredible 10 new members this month;
invited all new members to kickoff for fall; spoke about new projects; people
are excited about the projects coming up; actually had members join at the
meeting even though long meeting; team going full speed; goal is attainable;
-12 for the year; still have a month to get the October renewals; looking good
for next month; incredible year for this chapter people not renewing for
other reasons not that they dont like us
Individual Development Area
Update Valerie Kovalak
·
GMM - last GMM
went long; have spoken to Nader and Valerie will speak to the speakers before
the meeting; will cut them off if need be; invite them to stay for questions
after meeting; ask the board come to the director or VP and support projects;
·
volleyball and
clutter cleanup CPGs coming next meeting; other projects going well;
·
CPR training
this sat. Michelle would like to hold another CPR class in December; Valerie is
in need of a projector for the CPR training this Sat.
Community Service Area
Update
No report at this time.
Community Fundraising Area
Update
·
Have no hope for
anything for the Bryan Hill trust; would like to see something done for Bryan
Hill; suggest having it for new members; have not used raffle, allowed to do
anything with second Timberlake print; dont want to tax members for anything
else with Goodfellows
Publicity Area Update
Jamilyn Cole
·
coordinating
press releases; let jamilyn know of any publicity
Sent out business
recruitment letters
State Director Area Update
Max Hall
·
11 points is
what separated us from 1st place for POE points; we can be #1 for 3rd
trimester; strongly encourage look at POE stuff; bowl-a-thon emails have been
sent out; Cary has requested help with state games; boys home visit coming up;
great job to max; find out who won awards at the next GMM
Management Area Update
·
sign has been
ordered for the office; should be out front and outside of door; mix 101.5
doing snack collection; could box up and send to troops
·
have lots of
crackers in closet need to use up or will be thrown away
·
75th anniversary is going great;
November will have mailing go out; will ask to donate them; have we thought
about inviting people to installation banquet; great job to our legal counsel;
hope to see CPG from gala at next meeting; some discussion about getting more
old members thru a drive; getting a register set up on website;
·
board has gotten
together to clean up the storage unit; Phil willing to help coordinate this;
·
status of
membership badges; will get an update
Treasurer Area Update Sara
Hardesty
·
storage unit has
changed hands they double charged us; VPs have the copies of the budget; IDA
is now above 100,000; asked for soft copies of budget; email for changes that
need to be made; inform
Legal Counsel Area Update
·
thanks to Phil
for comment; addressed any issues that people have asked about; what is the
time frame for getting something to you and turned around; make sure to let
know deadline; anyone can call at office; was an injury at haunted house; claim
has been taken care of
Secretary Area Update
Heather Snyder
·
Heather Snyder
motioned to approve the minutes from called Board meeting 8-15-06, GMM 8-15-06,
Board meeting 8-22-06, Board meeting 7-25-06, Board Retreat 7-15-06.
New Business:
·
No vote was held
at convention; concerns on stuff being read; state feels that they dont have
to vote each year on dues increase; motion was tabled; state board will be
sending out minutes from meeting that was voted on; Winston Salem Jaycees made
motion for decrease dues by $8; will be getting more information before the
exec. Meeting in December
·
Having problems
with the yahoo groups; will be doing some testing; possibly do Google group Ed
and Leah working on this;
·
Is anyone
concerned about the candidates getting the different rules; these will be
enforced more at this meeting; not an issue
Old Business
·
Funding for
projector had some discussion on this already with what we need; leave tabled
till next meeting
Award Nominations
Hope to encourage members to
fill other positions on the board; will have elections at the next GMM
JC Creed
Meeting adjourned.