Call to Order – Peter Ansbacher

Pledge of Allegiance

Attendance – Peter Ansbacher, Christine Bauer, Jill Beck, Edward Blackman, Leah

Breckstein, Chip Bright, Susan Brosnan, Jamilyn Cole, Ed Connell, David

Crutchfield, Max Hall, Katie Hendrix, Paul Hoover, Valerie Kovalak, Laura

Littleton, Meagan O’Dowd, Carter Pettibone, Melissa Sloup, Heather Snyder,

Phil Taylor, Melissa Taylor, Michelle Thompson, John Welch Jr., Beth Worsley,

Jeff Zabawa

Project Presented: Yoga Class (Initial)

Chair: Dan Segrest

Valerie Kovalak motioned to approve the CPG as written with a $65 appropriation. Leah Breckstein seconded the motion.

Discussion: Susan Brosnan questioned the charge for nonmembers. The fee for the class right now is $5 and Valerie stated that it would be likely to add $2 additional for nonmembers.

Motion to accept the CPG passed.

Project Presented: Membership Socials (Initial)

Chair: Saima Cardwell

Christine Bauer motioned to approve the CPG as written with a $300 appropriation. Ed Blackman seconded the motion.

Discussion: Thank you to Saima for doing these socials – they are definitely needed and we look forward to having these.

Motion to accept the CPG passed.

Project Presented: Writing Creatively (Initial)

Chair: Alice Osborn (presented by Valerie Kovalak)

Christine Bauer motioned to approve the CPG as written with a $0 appropriation. John Welch Jr. seconded the motion.

Discussion: Glad to see a veteran member come back and run this project.

Motion to accept the CPG passed.

Birthday cards were sent around for notes to be written inside.

Management Area Update – Leah Breckstein

• Copier – no update at this point
• Signs outside – working with the management company
• Meeting time management – If you are providing the meeting meals, please have ready at 6:30pm; GMM meetings – people are going over time limits are mainly the VPs and speakers – what are your thoughts – time limit discussion a few minutes per item – need to get project chairs excited about projects when doing the announcements; ask Peter to find a way to cut guests time down; Opening remarks should be around 5 minutes; Project announcements 1-2 minutes; kick-offs around 5 minutes; work with the project chairs to be ready; let people know that Paul is keeping time
• Project chair people could sit in the back of the room at the tables but it is not for other members

Membership Area Update – Melissa Taylor

• We are at growth for February – we have had a lot of guests coming out to events
• When you are at meetings – Melissa asks that board members sit with guests or a new member – we are examples – we want to make sure they know that we care
• Remember that we represent the chapter with all contacts and guests – be careful with emails and events and other members
• The membership socials are touching on the veteran members as well as new members

Ways and Means Area Update – Christine Bauer

• See attached update on Brookhill
• Encourage tent renewals; Glaxo raised number of tents
• Talking to potential caterer for entire event
• Had 30-40 people out for Burgers at Brookhill
• Do have Allison’s sister for office staff
• Will have Hay Day in June for the mini-turkey shoot

Individual Development Area Update – Valerie Kovalak

• Results from the Mug Party last year will be emailed – please email Valerie with any feedback; ID team is willing to hold one at the end of the year
• Chairperson training is coming up – it is highly recommended that board members attend this training; will ask Phil and Joy to include time limits in program

Community Service Area Update – Ed Blackman

• Rescheduled Adopt-a-highway to this Sunday 3/5/06; please come out and support this project
• Ed Blackman motioned to amend the HOBY budget for an additional $250 to raise contribution to $2,750 for the scholarships. Jeff Zabawa seconded the motion. Discussion: HOBY national used to pay for these two students to attend the conference. HOBY does have the money to pay for these scholarships. The project chair thought this had been handled by last years board. Raleigh Jaycees can give this money and get press for sending them. Discussion over amount of funds in HOBY account and to see if there was another way to pay for this. Called to question by Valerie Kovalak, seconded by Phil Taylor. Motion to vote on amendment approved. Noted to keep in mind that HOBY does have the money in the bank to pay for things. Motion approved for additional $250 budget increase.

Community Fundraising Area Update – Phil Taylor

No update at this time.

State Director Area Update – Max Hall

• Mailing list is now up so will have events to put on calendar
• CPG for chapter visitations will be presented at next meeting
• CPG books assembly

Treasurer Area Update – Sara Hardesty

• Sara was absent from the meeting but asked Peter to announce to have any check requests in her box to be paid on Thursday.

Legal Counsel Area Update – John Welch, Jr.

• Alcohol policy – get revenue estimates
• As soon as get contract – send it to director, VP, and John in order for him to get it back soon

Publicity Area Update – Jamilyn Cole

• Attended Achieve over the weekend – received lots of great information
• Get requests for publicity to project chairs
• Hope to have membership brochures ready soon

Secretary Area Update – Heather Snyder

• Heather motioned to approve the board meeting minutes for January 24^th meeting. Melissa Taylor seconded the motion. Motion approved.

New Business –

• Shot Show for Turkey Shoot Committee- update on Vegas trip – got a lot of good information and contacts; will hear back from them for contracts; passed around brochure and CD; good information received in order to keep the future of the turkey shoot going
• Christine Bauer motioned to approve the Budget. Leah Breckstein seconded the motion. Discussion: Peter explained the budget; increased allocation for HOBY by $250 can balance with Fuel Drive $50 and Utilities $200. Max Hall motioned to approve changes in budget. Melissa Taylor seconded the motion. Approval of the budget approved.

Old Business –

• Brookhill Marketing contract that was agreed by phone and email – John Welch, Jr. asked that all board members sign the consent forms and return to Heather for attachment to the minutes.
• After meeting social changes – Tripps not really working out – too expensive, not really good at promoting socializing; See attached listing of possible locations – email Carter with feedback and Peter will make a decision based on information received.

Award Nominations

Comments from Peter – read over the chapter plan; we are a team – let’s work together; if you experience problems with members see Peter

Creed and meeting adjourned.

Attachment 1 – Brookhill Update

Brookhill Status as of February 28, 2006

Marketing Brookhill

We are in negotiation with Clear Channel to kick our marketing up a notch. If and when this comes to fruition we will let you know how big this will be. Don't want to jinks it right now!!!

Sales Update

Renewals for Railspaces will be going out over the next week or so. We have had great response on Tent Renewals!!! Some unexpected news-we didn't think Glaxo was planning on renewing their other tents with the Jockeys Club and Starters, but actually upped their request. That is pretty big (close to $10K). We have a printing sponsor for majority of the printing cost. Not as big of a sponsor as hoped, but we are not paying out as much as budgeted!

			2006 Budget	2006 Actual	% of Budget
Ordinary Income/Expense				As of February 28, 2006
	Income
		Income
		Total Advertising Income	850	0	0%
		Grant	750	750	100%
		Total Hospitality Income	1,250	0	0%
		Total Operation Income	4,500	0	0%
		Total Other Income	80	0	0%
		Total Sales Income	216,925	31,480	15%
		Total Merchandise	7,500	0	0%
	Total Income		231,855	32,230	14%
		Expense
		Total Administrative	92,156	1,000	1%
		Total Hospitality	4,800	0	0%
		Total Marketing	33,500	4,500	13%
		Total Operations	6,750	0	0%
		Total Sales Expense	5,000	0	0%
		Total Site Expense	72.000	926	0%
	Total Expense		214,206	5.850	3%
Net Income			17,649	26,380	149%

Site

The site looks good. We will be ordering some fence and making our first workday this Saturday-May 4, 2006.

Burgers at Brookhill was a big success. To have approx. 30 members and guest attend was outstanding due to the 40 degree weather we had.

We are currently working on a deal that will allow for professional cleaning and painting of the Village Stand, Steward Stand and white picket fence. This will give an outstanding appearance.

Finance/Admin

Office Staff~We are in gear for our new office person to kick in. Leah, Allison and Brian have trained this person to best sell packages.

Hospitality and Operations

We are in discussion with a Caterer to be our "Preferred Caterer" for the entire race. Which will increase revenue and prevent potential manpower meal expenditures.

Any questions or concerns for any area should be directed to myself, Jennifer Trivette-2006 Brookhill Steeplechase Director-919-931-4349.

Attachment 2 – Potential After Meeting Social Locations

Potential After-Meeting Social Locations

All locations visited on Tuesday nights Research conducted by Carter, Leah, and Jeff

Location	Location	Pros	Cons «
Playmakers	Hillsborough Street	Size Open Layout Food specials Parking Open late Lots of TV's	Loud (karaoke) No servers
		Patio in summer
		Location (close)
East Village Grill	Hillsborough Street (NCSU)	Patio in summer Open late	Size Parking College hangout Small bar
Rockola	Avent Ferry Rd (Mission Valley)	Not busy/lots of room Parking Location (close)	Layout Few TV's Closing time
Jax Sports Grill	Avent Ferry Rd	Lots of TV's Open late	Location Size College hangout Crowded on Tues
			Smoky
Edwards Mill Bar and Grill	Edwards Mill Road and Duraleigh Rd	Layout Beer specials Food specials Lots of TV's	Distance
Damon's	RBC Center	Size	Distance
		Private room Large menu	Game nights Tues is trivia night
19th Hole	Lake Boone and Beltline	Parking Beer specials Food specials	Small "Rustic" Distance