Call to Order – Peter Ansbacher

Pledge of Allegiance

Attendance – Peter Ansbacher, Heather Snyder, Jeff Zabawa, Jill Beck,

Valerie Kovalak, Beth Worsley, Melissa Taylor, Carter Pettibone, Leah Breckstein, Jamilyn Cole, John Welch Jr., Ed Blackman, Paul Hoover, David “Crutch”field, Max Hall, Meagan O’Dowd, Susan Brosnan, Ed Connell, Katie Hendrix, Melissa Sloup, Michelle Thompson, Sara Hardesty, Chip Bright, Phil Taylor, Christine Bauer

Swearing In of Meagan O’Dowd, Katie Hendrix, Christine Bauer

Project Presented: Super bowl Party (Initial)

Chair: Karen Schellhorn

Christine Bauer motioned to approve the CPG as written with an appropriation of $125. Phil Taylor seconded the motion.

Discussion: Don’t have a location at this point, would like to have it at someone’s house. Beverages to be served will be sodas as well as some beer. Alcohol policy is in place. Raffle will not be done at this time.

Motion to accept the CPG passed.

Project Presented: 2006 Adopt-a-Highway (Initial)

Chair: Michelle Addison

Ed Blackman motioned to approve the CPG as written with a $0 appropriation.

Melissa Taylor seconded the motion.

Discussion: Thanks to the project chair. Will fix the membership number in CPG. If in contact with DOT, see if can change location from US 1 – it might improve the attendance.

Motion to accept the CPG passed.

Project Presented: Birthday Greetings (Initial)

Chair: Alicia Nathinson

Melissa Taylor motioned to accept the CPG as written with a $243.57 appropriation.

Phil Taylor seconded the motion.

Discussion: Thank you for doing this project; it really makes people happy to receive a card.

Motion to approve CPG passed.

Cards were sent around for Birthdays to make notes.

Project Presented: Project Chair Training (Initial)

Chairs: Phil and Joy Rau

Jeff Zabawa motioned to approve the CPG as written with a $50 appropriation.

Sara Hardesty seconded the motion.

Discussion: Thank you to Joy and Phil for running this project. John Welch will donate the folders to cut down on costs.

Motion to approve the CPG passed.

Project Presented: CARE (Final)

Chair: Susan Brosnan

Ed Blackman motioned to approve CPG with a $67.87 appropriation back to the chapter.

Christine Bauer seconded the motion.

Discussion: This was a great project and glad it will continue. Expenses actually went through CIF.

Motion to accept the CPG passed.

Project Presented: Underwear Drive (Final)

Chair: Susan Brosnan

Ed Blackman motioned to approve the CPG with a $0 appropriation.

Christine Bauer seconded the motion.

Discussion: Thanked Susan for running this project. It was a great idea to ask textile companies for donations. Recommended putting the CPG on the website.

Motion to accept the CPG passed.

Project Presented: Habitat for Humanity (Final)

Chair: Ed Connell

Ed Blackman motioned to approve the CPG as written with a $63.76 appropriation back to the chapter.

Christine Bauer seconded the motion.

Discussion: Thanks for running this project.

Motion to approve the CPG passed.

Project Presented: Year End Banquet and Holiday Party (Final)

Chairs: Melissa Taylor and Beth Worsley

Leah Breckstein motioned to approve CPG with a total appropriation of $3,409.31.

Christine Bauer seconded the motion.

Discussion: Everyone had a great time. Some recommendations will be made for this year’s banquet.

Motion to approve the CPG passed.

Project Presented: Film Club

Chair: Brandt Obermeit (presented by Valerie Kovalak)

Leah Breckstein motioned to approve the CPG as written with a $65 appropriation.

Christine Bauer seconded the motion.

Discussion: Thanks to Brandt for running this project. Thanks to Carter for helping to convince him.

Phil Taylor asked about paying for these items. It was pointed out that last year $50 was spent on movies. ID Team has their own budget and can spend it how they want. Phil Taylor questioned where do we draw the line. It was noted that we should have a budget by next meeting and will have a better understanding of where we will be spending money.

Motion to approve the CPG passed.

Project Presented: Globetrotters

Chairs: Dupre Jones and Saima Cardwell (presented by Valerie Kovalak)

Jeff Zabawa motioned to approve the CPG as written with a $15 appropriation.

Jill Beck seconded the motion.

No discussion.

Motion to approve the CPG passed.

Project Presented: Mini Turkey Shoot

Chair: Bart Poyner (presented by Christine Bauer)

Jeff Zabawa motioned to approve the CPG with a $2560 appropriation.

Carter Pettibone seconded the motion.

Discussion: Have the next 6 months to get insurance in place. Figures in CPG are estimates based on values from the Turkey Shoot held at the fair. Trying to get sponsorships not related to any actual event although they will be involved at events (gun shows). Other questions were taken to email.

Motion to approve the CPG passed.

Membership Area Update – Melissa Taylor

• Have 12 people to renew in January, 7 people drop, 3 new members, several others to commit – will be down by 4
• Beginning of February have 59% retention rate with only 12 renews, talked to over 30 people in last few weeks, why only 3 people to join and 30 coming out
• Want to continue to grow – one guest asked that we not contact her again, instead of asking guests to come to a GMM ask them to an event or open house for the first time
• Website is our greatest tool at this point, also working with Jamilyn for publicity
• Sent out personal cards for members that joined during March – June so far to date – hope to see positive responses; will be asking for help from the board
• Ed Blackman asked if Melissa could send out the renewal list to the board; he also mentioned the ad in the Independent; received only 2 responses
• Peter mentioned that the Membership team is doing a great job of contacting members and if they need help from the board they will ask.

Ways and Means Area Update – Christine Bauer

• Christine had Jennifer Trivette give an update on Brookhill status. See update attached. (Attachment 1)
• Jill Beck also helped give an update on Marketing for Brookhill – Don’t market Brookhill as the last Brookhill ever – it would hurt marketing and sales and it would label it as a going out of business sale
• Christine mentioned that if you get questions then to pass them to the Brookhill committee for answers
• Jamilyn is working on a press release that will be sent out later this week.
• Jeff Zabawa mentioned that he has not heard from Ray on the new owners of the land and is trying to get a contact number, and more information
• Tent renewals will go out next week
• Phil Rau will be doing manpower this year; Nini Brown will be the Brookhill Treasurer and will need to have signature authority
• Christine thanked Jennifer for coming and giving an update at the meeting; we will be receiving more updates later

Individual Development Area Update – Valerie Kovalak

• Asked that each Board member sign up to do opening remarks at a GMM. Passed around a sign up sheet.

Community Service Area Update – Ed Blackman

• Still looking for project chairs for Blood Drive, Habitat for Humanity
• Will be presenting CARE CPG at the next meeting
• Have a new project chair for the food bank
• HOPE Cub Scouts started off well; tutoring not so well – with contact that left but should start back in February.

Management Area Update – Leah Breckstein

• Board Dinners – We have 26 members of the board, please sign up for a month
• Have the new name tags – please pass around and take yours.
• Meeting presentations – Whisper or pass notes if need to talk; give respect to the person speaking; Chairperson is speaking – don’t point out a minor error – put it in email or to board member
• Utilities – Keep the temperature at a lower rate when not in use; Jeff Zabawa asked if we could get a new thermostat
• Please clean up after the meeting – have new trash cans
• Room set-up has changed and we hope that it will work for all board members
• Received great feedback from retreat – some members had asked for more information on their specific duties – contact Leah for more information
• Mixed idea on Secret Pal – Sign up sheet passed around; Will be matched and at least once a month do something nice for your buddy; prefer to do something 2 to 3 times a month
• Copier – cost prohibitive to fix at this point $300 - $600 for labor alone; have cleared the paper jam but certain features don’t work; would like to spend money on a new copier – current budget is $3,000 – Katie has contacts with Xerox and Allison Friar would be willing to help

Community Fundraising Area Update – Phil Taylor

• Proposed to request CPG authors to include previous year’s actual budget in their proposed budget for comparison – asked if Joy and Phil could mention in their Project Chair Trainings.
• Asked for File Names for projects to be similar
• Asked to upload CPGs to the Website
• Peter will send out information on how to upload CPGs to the website

State Director Area Update – Max Hall

• Nader will be the project chair for the visitations and will present the CPG
• Convention – training information and agenda available; bring polyester clothing for dance
• Goody’s Headache event coming up will be sending out more information
• National Convention registration deadline is 2/10/06 price is $165 and will need to stay at hotel across the street
• CPGs are due back to Max tomorrow night (1/25/06) to turn into National; will be holding a CPG fix-up event

Treasurer Area Update – Sara Hardesty

No report at this time.

Legal Counsel Area Update – John Welch, Jr.

• Still looking at the contracts and will have them out soon
• Looking into insurance policies – if anyone has any contacts, please let him know.

Publicity Area Update – Jamilyn Cole

• Proclamation of Jaycee week – still trying to get mayor to announce
• Brookhill press release will be out soon
• Working on membership brochure – Gwen is designing it
• Working on flyers and tools as well as revisions to the website
• Ads – ran 2 – waiting to see if worth putting in money for them
• Have publicity request form – will be on the web and Joy and Phil’s project chair training guide
• Please allow for 2-4 weeks for publicity
• Also working on turkey shoot publicity cds
• Great to have such talented help

Secretary Area Update – Heather Snyder

• Request to have agenda topics for meetings no later than Sunday evening
• Will have a busy work schedule in February

New Business

• National Convention – Peter Ansbacher motioned to approve proposal for National Convention (attachment 4). Carter Pettibone seconded the motion. Person would have to spend $65 and room cost; Jeff Z. and Max Hall would be covered separately; asking for $100 for 10 people for registration – schedule is spread across 4 days. Motion approved with one nay.
• Jeff Zabawa motioned to request that his and Max Hall’s registration and hotel costs be covered for up to $970. Policy states that registration is paid for the outgoing president and State Director. It is up to the board if they want to pay for the lodging. It was recommended to set certain amounts for lodging. Chip Bright motioned to amend the motion to set the limit up to $1,000. Ed Blackman seconded the motion. Motion approved. Hotels are sold out for Saturday night at Jaycee rate but other hotels are not.
• Proposed Policy change – Melissa Taylor motioned to approve the policy changes to the Open House/New Member Socials policy (attachment 5). Phil Taylor seconded the motion. Melissa stated that by changing the policy it will allow open houses to be held at any location. Christine Bauer motioned to amend the motion to add the location be designated by Membership VP and President. Jeff Zabawa seconded the motion. Chip Bright motioned to amend the amendment to the motion to be approved by the board. Motion seconded by Jamilyn Cole. Jeff Zabawa mentioned that it would be overkill to have the board approve the location and is putting too much control to the board. Motion to the amendment to the amendment disapproved. Voted on Motion to amend the motion for adding with the approval of the Membership VP and President. Division called. All in favor 20 For and 3 Nay – Leah Breckstein, Ed Blackman, Melissa Sloup. Motion for the amended motion passed. Please see attachment 6 for the revised policy.
• Raleigh Chamber of Commerce Young Professionals Group – will have more information later
• Turkey Shoot Committee Update – Chip Bright announced making CD for marketing for the Vegas trip. State Fair approved look of new signage for turkey shoot building. Will need to set up Building fund for the money that the signs raise if anyone has any suggestions. It should be kept separate from the Chapter money. Will go over budget on costs for the CDs for the Vegas trip by $150. Chip Bright motioned to extend the budget by $200 for the marketing tools (CDs and inserts) for the Vegas trip. Ed Blackman seconded the motion. Discussion: Turkey shoot building will be torn down in 2007. The building that exists now was built by the Jaycees. The new building will have a contract by the Fairgrounds and the Jaycees will be in the contract for use of the building. Jeff Zabawa asked for the plan of action. The Marketing CD is being worked on as well as the website. There is no further update at this time. Call to Question of the motion. Meagan O’Dowd seconded the motion. Vote to approve the additional amount of $200 for marketing tools on the Vegas trip. Motion approved.

Old Business

None at this time.

Jaycee Creed

Meeting Adjourned.

Attachment 1 – Brookhill Status Update

Brookhill Status as of January 24, 2006 Summary of Race Chair Meeting

Goal of Trip:

-Introductions

-Networking

-Reverted Purse Outcomes:

-Potential Race Directors to mentor Brookhill

-On-going Forum

-Potential Sponsorship assistance

-Ideas from other Races

-National Sponsors

-Explain Reverted Purse

-Brookhill's Status with the Reverted Purse

-Recommendation to NSA from Brookhill

Marketing Brookhill "

It is not in the best interest of the Raleigh Jaycees and the Brookhill Steeplechase to market and promote the May 6^th Brookhill Steeplechase the last Brookhill ever.

Jill spoke with George Wallace of the Department of Marketing to get his thoughts.

• It sounds negative

• People don't know if it's the last Brookhill because attendance is poor, no money is being made, etc.

• Negative impact on the Jaycees.

• Not good for sales. Companies may be hesitant to sign a contract if they believe this is the final year.

• People will think of it in terms of "going out of business".

• Never say never

The marketing committee's line should be something along the lines.

This is absolutely not the last Brookhill Steeplechase. Johnston County has identified the Brookhill Steeplechase as a valuable event to the county and we are currently working with Johnston county officials to ensure the future success of the Brookhill Steeplechase.

Sales Update

1) Allison is on board and raring to go, spending way to much time digging through the 3,200+ files of information from past years.

2) Allison is skipping her much anticipated "I'm not on the board anymore, 4th Tuesday dinner" to meet with Bart Poyner tonight to go over details and cut him loose on new sponsors and tent sales. He is very excited and Allison is VERY happy to have the help.

3) Had a meeting yesterday (Monday) with potential printing sponsor that attended race last year and had a great time. If they come through at $ 10k as asked it should cover all BH needs, including banners, plus chapter s, envelopes, letterhead and notecards.

4) Tent renewal letters are slated to go out early next week w/ a Feb. 17th early signing discount.

5) Have already sold 2 new Jockey's Club tents ($3,500) and a Lawn Box ($750) unsolicited...small potatoes, but enough to inspire the Sales Vice Chair.

6) Qualcomm has contacted us again to put together a package for their "special" Grove tent package.

7) Need ideas on potential office staff. Any unemployed or student Jaycees out there that would like to take on the task?

8) Stay tuned for details on the new and improved Iron Horse Club at the next GMM (Feb. 7)

Site

We are organizing a trip to the farm the first weekend in February to secure the fence to prevent as much work this spring.

Finance/Admin

Nini Brown has stepped up to perform the duties of Treasurer. Hospitality and Operations

These areas are gearing up for the race and a status will be provided the next Board

Meeting.

Any questions or concerns for any area should be directed to myself, Jennifer Trivette-2006 Brookhill Steeplechase Director-919-931-4349.

Attachment 2 – Opening Remarks Schedule

February 7^th   Carter Pettibone

February 21^st Melissa Taylor

March 7^th       Jill Beck

March 21^st      Melissa Sloup

April 4^th         Laura Littleton

April 18^th        Leah Breckstein

May 2^nd         Christine Bauer

May 16^th        Susan Brosnan

June 6^th         Michelle Thompson

June 20^th       Phil Taylor

July 5^th (Wed) David Crutchfield

July 18^th        Peter Ansbacher

August 1^st      Jamilyn Cole

August 22^nd    Heather Snyder

Sept. 5^th        Paul Hoover

Sept. 19^th      Max Hall

October 3^rd     John Welch

October 17^th   Ed Connell

Nov. 7^th         Ed Blackman

Nov. 21^st       Beth Worsley

Dec. 5^th         Katie Hendrix

Dec. 19^th       Incoming president

Attachment 3 – Board Meeting Dinner Schedule

2006 Board Dinners
	Board Member 1	Board Member 2	Board Member 3
January	Leah Breckstein	Paul Hoover	n/a
February	Carter Pettibone	Melissa Taylor	Chip Bright
March	Jeff Zabawa	Phil Taylor	n/a
April	Michelle Thompson	Melissa Sloup	n/a
May	Susan Brosnan	Meagan O'Dowd	n/a
June	Heather Snyder	Christine Bauer	n/a
July	Ed Connell	Katie Hendrix	n/a
August	Ed Blackman	Laura Littleton	n/a
September	Max Hall	David "Crutch"field	n/a
October	Beth Worsely	Jill Beck	Valerie Kovalak
November	John Welch	Jamilyn Cole	n/a
December	Peter Ansbacher	Sara Hardesty	n/a

Attachment 4 – Proposal for National Convention

Year-End National Convention is March 9th through March 12th in Myrtle
Beach, SC.  This is probably as close as the National Convention will ever
get to us.  I think it is an incredible experience and anyone who goes will
have a great time.  Currently, in our policy, the outgoing President and
Incoming State Director are covered by the chapter, should they choose to
go.

The cost for registration is $165 BEFORE 2/10 and $190 after 2/10.

I will be proposing that we cover $100 of member’s registration up to $1000
(10 members).  Since this is a year-end convention, I am proposing the
following order for selection:

Outgoing 2005 VP's
State year end winners (national award finalists) (5 people)
2005 Board of Directors
Incoming President 2006
2006 Board of Directors
General Members

There will still be $65 registration cost and room, but hopefully this $100
coverage will get more people to go.  I think it is well worth it.

I am sending this out tonight in hopes that you can think about this
tomorrow and it will save us some time tomorrow night. We need to get this
done tomorrow night to get early registration by the 10th.

Attachment 5 – Proposed Policy Change

Open House/New Member Orientation (currently reads)

All guests and new members are encouraged to attend the Open House held at the Jaycee Office. This project will be run as a regular project by a chairperson, under the supervision of the Membership Director and the Membership Vice President. Those members attending the Open House shall be provided with a copy of the Bylaws and policies of the Raleigh Jaycees as well as any additional information prescribed by the Board of Directors.

Proposed change to policy (CHANGES ARE IN BOLD)

All guests and new members are encouraged to attend the Open House held at a location to be designated by the Membership VP. This project will be run under the supervision of the Membership Director and the Membership Vice President. Those members attending the Open House shall be provided with a copy of the Bylaws and policies of the Raleigh Jaycees as well as any additional information prescribed by the Board of Directors.

Attachment 6 – Revised Policy

All guests and new members are encouraged to attend the Open House held at a location to be designated by the Membership VP and with the approval of the President. This project will be run under the supervision of the Membership Director and the Membership Vice President.