The Raleigh Jaycees Board Meeting                                                                August 24, 2004

1

Call to Order – Allison Friar                                                                                                             

-Pledge of Allegiance  

-Attendance

Peter Ansbacher, Kim Bagley, Erica Batkin, Christine Bauer, Chris Compton, Beth Connell, Allison Friar, Carmen Gardiner, Jeff Gordon, Tina Gordon, Dupre Jones, Patrick Hefferan, Reed Hollander, Susan Lynch, James Massengill, Phil Rau, Tiffanie Rosier, Karen Schellhorn, Stacey Shaw, Melissa Taylor, Jeff Zabawa.

           

 

Project Presented: Red, White, and Blue Picnic (Final)

Chair: Laura Littleton, Carye Clarke

Tina Gordon moved to approve  the CPG with a return of appropriation of $86.99 to the chapter.

Phil Rau seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: Writing in Your Own Words (Initial)

Chair: Monique Cobb

Peter Ansbacher moved to accept CPG with $20 appropriation from the chapter.

Tina Gordon seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: Beach Trip 2004 (Final)

Chair: Chip Bright

Jeff Gordon moved to accept the CPG with $9.30 disbursement of profit to the Duke Comprehensive Cancer Center.

Chris Compton seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: 2004 Turkey Shoot (Initial)

Chair: Chip Bright

Jeff Zabawa moved to accept the CPG with a $21,475.00 appropriation from the chapter.

Phil Rau seconded the motion.

Discussion:

This year there will be two shifts instead of 3.

Guns are free this year.

Jeff Gordon asked that we see where the profit will come from and what will be done to accelerate the process of people getting through.

Shift captains will assign jobs.

Hay stacks will be wrapped in blue tarp so the shells can be found easier.

Jeff Gordon asks how many people go through the turkey shoot.

Reed Hollander said it may be helpful to look at possible avenues of keeping records for future years.

James Massengill called a Point of Order.

Tiffanie Rosier asked if we track the deposits so we can estimate the number of people.

Allison Friar said we do get a breakdown  with receipts.

Jeff Zabawa said he would take on the task of helping figure out the number of people. Does not agree with putting people through ASAP. Safety should come first with money second.

Chip Bright agrees but says there are simple things that can be done to make the process move faster such as getting the shells faster.

Tina Gordon expressed concern over people selling targets. They get a wad of money and we do not know how many tickets are sold.

James Massengill made a Point of Order.

Jeff and Chip will report back to the board on solutions at a later date,

Motion to approve the CPG carries.

 

Project Presented: Identity Theft (Initial)

Chair: Ed Blackman

Christine Bauer moved to approve the CPG as written with $25 appropriation from the chapter.

Kim Bagley seconded the motion.

Motion to accept the CPG passed

 

Project Presented: Voter Registration Drive (Initial)

Chair: Ed Blackman

Peter Ansbacher moved to approve the CPG as written with $0 appropriation from the chapter.

Susan Lynch seconded the motion.

Motion to accept the CPG passed

 

Project Presented: Election Returns Social (Initial)

Chair: Ed Blackman

Karen Schellhorn moved to approve the CPG with $50 appropriation from the chapter.

Patrick Hefferan seconded the motion.

Discussion was raised about whether or not this social will be in lieu of the social at Amedeos following the GMM.

Christine Bauer made an amendment to the motion to “first pursue alternatives at Amedeos”.

Peter Ansbacher – Nay

Motion carries.

 

Project Presented: FISH Training (Initial)

Chair: Tiffanie Rosier

Christine Bauer moved to approve the CPG as written with $50 appropriation from the chapter.

Karen Schellhorn seconded the motion.

Motion to accept the CPG passed

.

Project Presented: Getting What You Want (Final)

Chair: Jeff Gordon

Tina Gordon moved to approve the CPG with a $14.73 return of appropriation to the chapter.

Kim Bagley seconded the motion.

Motion to accept the CPG passed

 

Project Presented:  Eat Your Way Around the World (Initial)

Chair: Dupre Jones/ Cathy Sardellitti

Tina Gordon moved to approve the CPG as written with $48 appropriation from the chapter.

Kim Bagley seconded the motion.

Motion to accept the CPG passed

 

 

Project Presented: Professional Image Seminar (Final)

Chair: Steve Arnold

Karen Schellhorn moved to approve the CPG as written with $5.18 return of appropriation from the chapter.

Peter Ansbacher seconded the motion.

Motion to accept the CPG passed

 

Membership (Peter Ansbacher)

 

Suzie Tremmel will be the New Member Social Chair for the 3rd Trimester.

Membership drive  - 2nd weekend in Sept.

-5 for the month

Next 4 months the lifetime member speaker series will continue

NMS next Tuesday.

 

Community Service Area Update (Amanda Grim)

No update

Goodfellows CPG will be presented next month.

 

Ways and Means Area Update (Jeff Zabawa)

Haunted House is still looking for sites

Committee is rearing to go

Turkey Shoot site status – Good for 2004, 95% sure for 2005.

Still looking for Blackout Party Chair.

Firefighters calendar- almost 100 copies sold so far.  

 

 

ID Area Update (Chris Compton)

Director Resignation – John Jernigan        

 

 

Management Area Update (Jeff Gordon)

Contacted Highwoods Properties and is looking for additional space.

Investigating flexible space, a space we can use for our office as well as events like Blackout Party, and rent out for wedding receptions, etc.

Our current lease ends Oct. 2005

Don’t forget your secret pal.

 

James Massengill (2005 Elections committee)

One of the people who put their name in to run for office is not qualified. Needs to have served 2 full terms.

Reed Hollander said the elections committee came up with the most reasonable interpretation.

The bylaws state the elections committee should come to a decision and inform the board of Directors so they are aware. They are not asking for input and are going to inform the correct person.

James Massengill said this does not make the race contested or uncontested. The decision was not based on the number of candidates.

Stacey Shaw asked what was the logic behind the committees decision.

Reed Hollander said (his personal view) the sections that relate to the President describes terms rather than full terms. Should evidence a dedication to a full term.

James Massengill agrees saying it is the highest office in the organization so the bar should be higher.

Allison Friar also stated it is also relevant which part of the year it is, if they do not experience the first part, they miss out on the budget process and planning process.

Reed Hollander said that anyone having further election questions should email the committee.

 

ID (continued)

Project Presented: Author Time (Final)

Chair: Alice Osborn (presented by Chris Compton)

Kim Bagley moved to approve the CPG as written with $0 appropriation from the chapter.

Susan Lynch seconded the motion.

Motion to accept the CPG passed

 

Ways and Means (continued)

Brian Cox presented his resume for 2005 Brookhill Steeplechase chairperson.

Jeff  Zabawa moved to accept Brian Cox for chair of 2005 Brookhill.

Melissa Taylor seconded the motion.

Resume passes.

 

State Director Area Update

Duke Cancer Center visit

Deadlines for second trimester are Sept. 3rd

CPG judging – Sept. 11

Convention – let Beth know by this coming Saturday if you plan to go

 

Treasury Area Update

Allison Friar presented the budget for Jan-July

Reed Hollander made a motion to approve the budget as written.

Phil Rau seconded the motion.

Reed Hollander asked if we will get a balance sheet.

Christine Bauer had a balance sheet with her

In investments we have close to $83,000

Allison Friar said we have close to $10,000 in outstanding checks and we still need a check from Brookhill.

Reed Hollander stated we need cash up front for both the Turkey Shoot and the Haunted house and asked if we have money for that.

Christine Bauer answered yes, we can move money from IDA. CIF needs to pay Raleigh Jaycees $6,000 back for site rental for Bid for Bachelors.

Motion passes.

Legal Counsel

No update

 

Secretary

Susan Lynch made a motion to approve the July board meeting minutes

Peter Ansbacher seconded the motion.

Minutes approved.

 

New Business

Chris Compton made a motion to approve 2 nights of hotel lodging in New Orleans for a 3rd person to be reimbursed.

Christine Bauer seconded the motion.

Thursday and Friday nights are not covered by the state.

Jeff Zabawa would like to know the amount

Tina Gordon stated we should make the line item in future budgets.

Allison Friar stated technically competitions are not paid for but there is an unwritten line item in the budget.

Motion carries

 

Awards

Jaycee of the Month

 

Project Chair of the Month

 

Board Member of the Month

 

 

 

 

Jaycee Creed

 

 

Focus on What Matters