The Raleigh Jaycees Board Meeting                                                                                        2/24/2004

1

Call to Order – Allison Friar                                                                                                               

-Attendance

Peter Ansbacher, Kim Bagley, Erica Batkin, Christine Bauer, Chris Compton, Beth Connell, Tina Covington, Allison Friar, Carmen Gardiner, Jeff Gordon, Amanda Grim, Patrick Hefferan, Reed Hollander, John Jernigan, Dupre Jones, James Massengill, Amanda Pence, Tiffanie Rosier, Karen Schellhorn, Stacey Shaw, Melissa Taylor, Jeff Zabawa

 

 

Project Presented:  Fuel Drive    

Chair: Patrick Sauter

Peter Ansbacher moved to accept the CPG with $100.00 appropriation and a $64.45 return to the chapter.

Karen Schellhorn seconded the motion.

Motion to accept the CPG passed.

 

Project Presented:  Adopt-a-Highway      

Chair: Will Stanley

Dupre Jones moved to accept the CPG with $0 appropriation and $0 return to the chapter.

John Jernigan seconded the motion.

Motion to accept the CPG passed.

 

Project Presented:  Firefighter Calendar  

Chair: Kathy Crowley and Heather Tanza

Jeff Zabawa moved to accept the CPG with $5,000 appropriation and $0 return to the chapter.

Christine Bauer seconded the motion.

Motion to accept the CPG passed.

 

Project Presented:  Chairperson Training 

Chair: Max Hall

Jeff Gordon moved to accept the CPG with $240.00 appropriation and $0 return to the chapter.

Jeff Zabawa seconded the motion.

Motion to accept the CPG passed.

 

Project Presented:  2004 Haunted House Chair

Chair: Max Hall

Jeff Zabawa moved to accept Max Hall as the 2004 Haunted House chairperson

Jeff Gordon seconded the motion.

Motion to accept the CPG passed.

 

2004 Raleigh Jaycee Budget

Allison Friar made a motion to approve the 2004 budget as written.

Reed Hollander seconded the motion.

Christine Bauer noted that as the CIF budget is being created, many of the projects approved for Community Fundraising will soon fall under the budget for CIF.

Motion to accept the budget passes.

 

Community Service – Amanda Grim

 

Project Presented:  Summit House

Chair: Gaines Weaver

Amanda Pence moved to accept the CPG with a maximum appropriation of $300.00 and $0 return to the chapter.

Jeff Zabawa seconded the motion.

Motion to accept the CPG passed.

 

Project Presented:  Haven House

Chair: Jeff Meador

Christine Bauer moved to accept the CPG with a $50.00 appropriation and $0 return to the chapter.

Peter Ansbacher seconded the motion.

Motion to accept the CPG passes.

 

 

Project Presented:  Habitat for Humanity

Chair: Michelle Nemargut

Christine Bauer moved to accept the CPG with a $0 appropriation and $0 return to the chapter.

Dupre Jones seconded the motion.

Motion to accept the CPG passes.

 

Project Presented:  UNC TV Festival

Chair: Michelle Thompson

Dupre Jones moved to accept the CPG with a $0 appropriation and $0 return to the chapter.

Karen Schellhorn seconded the motion.

Motion to accept the CPG passes.

 

Project Presented:  Telephone Book Recycling Drive

Chair: Susan Lynch

Amanda Grim moved to accept the CPG with a $0 appropriation and $0 return to the chapter.

Dupre Jones seconded the motion.

Motion to accept the CPG passes.

 

Project Presented:  Textbook Drive

Chair: Kristine Olka

Melissa Taylor moved to accept the CPG with a $0 appropriation and $0 return to the chapter.

Amanda Pence seconded the motion.

Motion to accept the CPG passes.

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Discussion was resumed on the proposed amendment to the policy to raise the maximum appropriation to $100.00 for the short CPG.

 

Reed Hollander made a motion to call to question.

Christine Bauer seconded the motion

Motion carries.

 

The proposed amendment copied below was then voted on:

“At the discretion of the Vice President, Level I projects requiring an appropriation of no greater than $100.00 shall be allowed to present an abbreviated CPG document for approval by the Board of Directors.”

 

Motion failed.

Abstentions: Patrick Hefferan, Dupre Jones

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Amanda Grim noted that Community Service is still in need of another Director. If any board members can help out, it would be greatly appreciated.

 

Ways and Means – Jeff Zabawa

 

Project Presented:  Blackout Party

Chair: Heather Tanza

Kim Bagley moved to accept the CPG with a $1,000.00 appropriation and $175.00 return to the chapter.

Karen Schellhorn seconded the motion.

Motion to accept the CPG passes.

 

Jeff said there will be no more Jaycee store for the year. Many board members questioned this and felt it should stay open. Jeff said that based on the interest, he will look into it continuing.

 

Brookhill update

 

Membership – Peter Ansbacher

 

Chapter +3 for the month of February

 

Erica is working on a new meeting place for the after meeting social.

 

If you are in the buddy program, please do not forget to call them.

 

Old Jaycees are being contacted to come back and introduce new members during the GMMs.

 

ID – Chris Compton

 

Looking for a sand volleyball chair – registration is in April.

 

Project Presented:  Career Development

Chair: Derrick Thompson

Tina Covington moved to accept the CPG with a $50 appropriation and $0 return to the chapter.

Christine Bauer seconded the motion.

Motion to accept the CPG passes.

 

Project Presented:  Personal Finance

Chair: Mike Sandlin

Christine Bauer moved to accept the CPG with a $0 appropriation and $0 return to the chapter.

Kim Bagley seconded the motion.

Motion to accept the CPG passes.

 

Project Presented:  Mask Making

Chair: Ellie Feddersen

Tina Covington moved to accept the CPG with a $20 appropriation and $0 return to the chapter.

Chris Compton seconded the motion.

Motion to accept the CPG passes.

 

Management- Jeff Gordon

 

The copier will not be replaced. At the end of the contract, we will obtain a new vendor.

 

Please remember your board buddy.

 

Still collecting sign-in sheets for tracking purposes.

 

Kristine Olka and Susan Lynn have signed up to chair the camping trip. Location is TBD.

 

There is a tentative chair for the trip to Las Vegas.

 

Project Presented:  Superbowl party

Chair: John Jernigan

Peter Ansbacher moved to accept the CPG with a negative return of $10.14 to the chapter and a donation of $100 to the Brian Hill Trust Fund.

Melissa Taylor seconded the motion.

After some discussion it was discovered there may have been some inaccuracies in the final budget.

 

Reed Hollander made a motion to table the CPG until the next board meeting.

Christine Bauer seconded the motion.

Motion to table until March board meeting passes.

 

State Director – Beth Connell

 

Upcoming visit to Cary Jaycees at the Durham Bulls game 3/17/04

 

Submitting bid for North Central Regional meeting – plan to have it at Lake Wheeler Park Sun. April 18th

 

Statewide family day is approaching. Will be held at the Icehouse in Cary.

 

Asst. Treasurer – Christine Bauer

 

Christine Bauer discussed the proposed change to the Raleigh Jaycees Policy Handbook regarding Brookhill Banking and Check Policies. The following change is proposed:

Bank Transactions

            Banking transactions involving the Brookhill Steeplechase checking account(s) shall be the responsibility of an individual nominated by the Brookhill Chairperson as the “Brookhill Treasurer” and approved by the Board of Directors. One or more members of the Board of Directors shall also have banking authority for Brookhill account(s), with such Board members to be authorized by the Board of Directors upon the recommendation of the Ways and Means Vice-President.

 

Christine Bauer moved to accept the proposed policy change as written.

Peter Ansbacher seconded the motion.

Motion passes.

 

Christine Bauer moved to appoint Jennifer Trivette as an approved signatory on the Brookhill bank account(s).

Jeff Zabawa seconded the motion.

Discussion among members of Jennifer’s involvement with the organization.

Melissa Taylor is director over Jennifer and working very closely with her.

Motion passes.

 

Secretary – Susan Lynch

 

Susan Lynch made a motion to approve the 1/27/04 Board meeting minutes.

Jeff Zabawa seconded the motion.

Motion passes.

 

New Business

 

Reed Hollander stated he had ordered flowers for the funeral of Michele Denton’s grandmother. Management made the decision not to reimburse him.  Any of the board members should feel free to donate if they choose.

 

February award nominations:

 

Jaycee of the Month:

Pat Sauter by Amanda Grim

Heather Tanza by Tiffanie Rosier

Lisa Deck by Reed Hollander

Ellie Feddersen by Beth Connell

Nik R. by Peter Ansbacher

 

Project Chair of the Month:

Pat Sauter by Amanda Pence

Nini Brown by Erica Batkin

Chip Bright by Jeff Zabawa

Jennifer Jerzak by Dupre Jones

John Jernigan by Tiffanie Rosier

 

Board Member of the Month:

Christine Bauer by Patrick Hefferan

Amanda Pence by Amanda Grim

Karen Schellhorn by Peter Ansbacher

Peter Ansbacher by Beth Connell

Susan Lynch by Tiffanie Rosier

 

Discussion about possibly doing away with Board member of the Month. It does not look very good to have more people nominated for Board Member of the Month than nominated for Jaycee of the Month or Project Chair of the month

 

Meeting adjourned.