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The Raleigh Jaycees Board Meeting November
25, 2003
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Call to Order -
James Massengill
-Pledge of Allegiance
-Attendance
Peter
Ansbacher, Leah Breckstein, Susan Cassidy, Christina Coffey, Chris
Compton, Kathy Crowley, Allison
Friar, Lizzie Graybill, Katy Green, Jeff Gordon, Max Hall, Reed Hollander, Jennifer Jerzak, Dupre Jones, Kenn
Kubacki,
James Massengill , Meghan Neely,
Debbie Schloss, Joy Sparks, Jeff Zabawa.
Initial CPGs
Project Presented:
Fuel Drive
Chair: Patrick
Sauter by Chris Compton
Joy Sparks moved to accept the CPG with $100
appropriation and $0 return to the chapter.
Kenn Kubacki seconded the motion.
Motion to accept the CPG passed.
Project Presented: 2004 Brookhill Steeplechase
Chair: Tony Kuntz
Dupre Jones moved to accept the CPG with $0
appropriation, $0 return to the chapter, and $35,227.17 anticipated profit to
chapter.
Allison Friar seconded the motion.
Discussion: Sales – Glaxo Smith has paid and we are
working on Hunter to sell $19,000 sponsorship.
Gameday has started working and is waiting on budget. Kenn Kubacki
raised concerns about the reporting of the Wisse Hollman and Gameday.
Motion to accept the CPG passed.
Project Presented: Pottery Painting
Chair: Kerry McManus
Joy Sparks moved to accept the CPG with $0
appropriation and $0 return to the chapter.
Dupre Jones seconded the motion.
Motion to accept the CPG passed.
Project Presented: Underwear Drive
Chair: John Guenther by Debbie Schloss
Kenn Kubacki moved to accept the CPG with $0
appropriation and $0 return to the chapter.
Dupre Jones seconded the motion.
Motion to accept the CPG passed.
Project Presented:
Fabulous Flicks for Cystic Fibrosis
Chair: Meagan O’Dowd by Max Hall
Joy Sparks moved to accept the CPG with $0
appropriation, $0 return to the chapter and $800 donation to Cystic Fibrosis.
Meghan Neely seconded the motion.
Motion to accept the CPG passed.
Project Presented: Superbowl Party
Chair: Johnnie Jernigan
Lizzie Graybill moved to accept the CPG with $300
appropriation and $300 return to the chapter.
Peter Ansbacher seconded the motion.
Motion to accept the CPG passed.
Final CPGs
Final CPG Presented:
Big Air Mountain Bike Race
Chair: Sheri Renno and Kristi
Downes
Lizzie Graybill moved to accept the CPG with $2,900 appropriation,
$2,900 return of appropriation to the chapter and $1,539 donation to Duke
Cancer Center.
Meghan Neely seconded the motion.
The motion to accept the Final CPG was passed.
Final CPG Presented: Iron Man
Chair: Catherine Hoag
Reed Hollander moved to accept the CPG with $0 appropriation
and $0 return of appropriation to the chapter.
Meghan Neely seconded the motion.
The motion to accept the Final CPG was passed.
Final CPG Presented: Haunted House
Chair: Phil Rau
Lizzie Graybill moved to accept the CPG with $3101
appropriation, $3101 return of appropriation and $21,635.00 (including 1,600
donation to HOBY) profit to the chapter.
Allison Friar seconded the motion.
The motion to accept the Final CPG was passed.
Final CPG Presented: Historic Visits
Chair: Beth Connell by Joy Sparks
Kenn Kubacki moved to accept the CPG with $0 appropriation
and $0 return of appropriation to the chapter.
Katy Green seconded the motion.
The motion to accept the Final CPG was passed.
Community
Services - Debbie Schloss
- Goodfellows – 134 children have accepted, 76 chaperones (15 verbal),
11 drivers
Fundraising
– Cash $7,577, $4,823 in goods and services – 15% of goal
Cheryl
Carlson did an interview with News 14
- Fuel Drive – January 10
- CARE finishes on December 4
- Last Food Bank – December 6
- Five movie nights scheduled
Ways and
Means - Allison Friar
- Blackout Party will wrap up at next meeting.
Community
Fundraising – Max Hall / Beth Rouch
- Movie nights will continue into January
- Next year’s CF team is ready
Membership
-
Kathy Crowley
- 55 members were up for renewal and chapter will be
15 down
- Will end year at 250
- New Member Social – December 5 at Edible Art
- Julie Smith will chair Open Houses next year
Individual
Development - Joy Sparks
- Will wrap up film and book club will wrap at the next meeting
Management
-
Katy Green
- Board Social - Please RSVP by Dec. 2
- Bring Office keys to Dec Board Meeting (Dec. 17th)
- Banquet - Dec. 19th, Katy has tickets
- Put CPG's on website if not already done
- Lizzie Graybill – Proposal of Member/Non-Member Committee
Joy Sparks moved to approve the following policy change:
“The Member/Non-member
committee proposes the following change to the Jaycee Policies Handbook.
Under the table of contents
a new section shall be added called: Non-Member Participation with
subsections Definition, Member Priority,
Decision, Projects Affected and visiting Jaycees.
In the policies it shall
read: Non-Member Participation
We welcome non-members;
however, we also believe that "membership has its privileges" and
that members should have priority for Chapter activities, and receive a
discounted price (vs. non-member price) when a cost is associated with the
activity. This Policy is specifically designed such that a non-member who
participates in multiple Chapter activities will find it advantageous to join
instead (to get the member price), but for the member who has a friend, sibling,
significant other, etc who wants to come on one trip a year, that will remain
reasonable, and that member will be able to enjoy the company of his/her friend
for that project.
For purposes of this Policy there are only two categories of
people; members and
non-members. We recognize that we receive great benefits from former
members and want them always to feel welcome to visit and see old friends, just
as any other non-member would be.
While this Policy sets out some suggested guidelines, all pricing and deadlines
will be decided upon by the Chairperson for each project, along with the
Chairperson's Director and Vice President.
Definition: A non-member
is a current non-dues paying individual.
Anyone who has been given an honorary award that extends their
membership (this includes Lifetime chapter members and JCI senators) shall
retain all the benefits of members who are currently dues-paying.
Member
Priority: In the event of space limitations, members
will have priority over non-members. For
projects with limited space in which non-members will be allowed to
participate, the chairperson of the project will establish a deadline after
which non-members will be allowed to sign-up.
This deadline will be determined by the chairperson and by the approved
CPG by the Board of Directors.
Decision: The decision
for all projects of non-member participation shall be approved in the initial
CPG as approved by the Board of Directors.
Projects
Affected: Projects Affected: The projects affected shall be any
project where a fee is charged to members who participate.
Cost: The cost
to non-members for projects shall differ per project. For the smaller/lower
cost projects, a nominal $5-$10 fee is suggested. For larger/more expensive
projects (such as trips), the non-member fee shall be $50 or 20% more than the
member price for the project. For any project subsidized by the chapter (such
as CPR), a non-member will be asked to pay the full cost of attending the
event. For reward events (such as the Blackout Party), non-members may be
charged a reduced fee if manpower services were provided for that project. All
non-member fees shall be determined by the Chairperson, the Chairperson's
Director and VP of the project and approved in the initial CPG.
Visiting
Jaycees: Members of other Jaycee chapters: If members of other
Jaycee chapters wish to attend our projects, they shall be treated the same as
our members and shall not be charged a non-member fee. The exception shall be
if the project is subsidized by our chapter and therefore
costing Raleigh Jaycees' chapter money. In this case the visiting Jaycee may be
asked to pay the full cost of the project at the discretion of the Chairperson,
the Chairperson's Director and VP.”
Dupre Jones seconded the motion.
Discussion: Reed Hollander raised concern that
“Projects Affected” is too limiting and could be removed. Reed Hollander also raised concern on
non-member definition. He recommended
the definition of Member – as defined by by-laws, Raleigh Jaycee Lifetime
Member or JCI senator who was recommended by this chapter.
Reed Hollander moved to amend the motion to remove
“Projects Affected” section and to change “Definition” to “Members and
Non-Members. A member shall be (1) as
defined by the by-laws, (2) Raleigh Jaycee Lifetime Member, (3) JCI senator
nominated by the chapter. Non-members should be all others”
Allison Friar seconded motion.
Amendment passed.
Allison Friar moved to amend the amended motion to
state “the non-member fee shall be 20% more than the member price up to a
suggested maximum of $50”.
Leah Breckstein seconded the motion.
Discussion: Jeff Gordon raised the concern that the
fee was not high enough to cause abusing non-members to join. Lizzie Graybill stated that the policy was
designed to be flexible. Peter Ansbacher
stated that he did not see the need for the amendment. Lizzie Graybill stated that this will likely
only affect a few projects.
Susan Cassidy moved to call the question.
Kenn Kubacki seconded the motion.
Motion to call the question passed with a nay from
Chris Compton,
Amendment failed.
Reed Hollander moved to call the question on the
amended motion.
Dupre Jones seconded the motion.
Motion to call the question passed with one nay from
Jeff Zabawa
The Amended Motion passed with a Nay from Jeff Zabawa
and Abstentions from Leah Breckstein and Jeff Gordon.
Leah Breckstein asked about what is being done about
long meetings. James Massengill noted
that second CS speaker at first November meeting was not invited and will not
be allowed to speak again. Debbie
Schloss spoke with Goodfellows about length of announcements. Discussion as to whether chapter will be
informed about these actions. Debbie
Schloss mentioned that she discussed the concerns with Cheryl Carlson. In the future, concerns should be brought to
executive board. Reed Hollander raised
the point that the exec board should inform the full board when they address
issues of concern of the whole group. James
Massengill responded that the issue was resolved on a personal level and was
never discussed at the exec board.
State
Director B Karen
Schellhorn
- Boys Home Visit on December 13.
- LOC is coming up on January 3
Treasurer –
Robin Kjos by Susan Kubacki
- Jay Wisse is doing a presentation to RBC Centura
and requested some account information to use in presentation. Susan Kubacki asked for feedback on the
issue. Brookhill and Goodfellows
checking account are there. This
information includes length of relationship. Board agreed that general information should
be provided to help in sales pitch.
- Reed Hollander raised possibility that accounts may
be moved to one bank.
- Should bank account names be changed? HOBY account has strange name and different
tax id. Goodfellows account will stay
the same.
- Approval of Financial Report
Counsel
-
Reed Hollander
-
CIF committee has begun
working. Will work on setting names for
account and will probably open new account for HOBY. Meeting on December 18, 2003.
-
CIF committee may also
look at issues of Jaycee’s finance.
-
Alcohol policy –
insurance. Application was rejected last
year. We will try and get an alcohol
policy for Brookhill for next year.
-
Legal work for CIF is
done.
-
Suggested adding CIF to
United Way agency list.
Publicity
Report - Dupre Jones
- Getting Goodfellows publicity.
- Still needs comments about CIF
for marketing purposes.
Secretary – Jennifer Jerzak
Jennifer Jerzak moved to approve the minutes of the
October 28, 2003 board meeting.
Kenn Kubacki seconded the motion.
Motion passed.
New
Business
Lizzie Graybill nominated Gil Graybill for Lifetime
Membership.
Jeff Zabawa seconded the motion.
Discussion: Lizzie Graybill discussed Gil Graybill’s
long history as a Raleigh Jaycee. Chris
Compton discussed the fact that Gil Graybill embodies the Jaycee spirit.
Jennifer Jerzak moved to call the question.
Dupre Jones seconded the motion.
Motion passed.
Motion to make Gil Graybill a lifetime member passed.
Reed Hollander explained that Lifetime Memberships
are very rare. They are generally only
given to people who are aging out of the chapter. They generally only go to people who have
served on board and had long involvement.
They are people who have shown a high level of dedication to the
chapter. Meghan Neely highlighted that,
at other chapters, aging out is not a requirement for lifetime members. Susan Kubacki highlighted that other chapters
do make younger members lifetime members. Dupre Jones stated that members have
concerns about the number of lifetime memberships that have been created. We need to highlight to the chapter the
importance of these awards. Reed
Hollander suggested that a committee be formed to work on the issue. Allison Friar highlighted that a goal of next
year will be to have exhausted roosters.
Awards and
Closing Comments - James Massengill
- Monthly Awards
Jaycee of the Month - Heather
Tanza by Lizzie Graybill
Web Lyons by Allison Friar
Michelle Nemargut by Dupre Jones
Bill Anderson by Jeff Gordon
Project Chair of the Month - Catherine
Hoag by Peter Ansbacher
Kim Schliep by Debbie
Schloss
Phil
Rau by Allison Friar
Board Member of the Month - Susan
Kubacki by Lizzie Graybill
Chris
Compton by Debbie Schloss
- End of Year Awards
- Closing Comments
- Jaycee Creed
Building the Community