The Raleigh Jaycees Board Meeting                                                       October 28, 2003

1

Call to Order - James Massengill                                                                                                                   

-Pledge of Allegiance    

-Attendance

Peter Ansbacher, Christine Bauer, Leah Breckstein, Christina Coffey, Chris Compton, Kathy Crowley, Allison Friar, Lizzie Graybill, Katy Green, Jeff Gordon, Max Hall, Reed Hollander, Jennifer Jerzak, Dupre Jones, Kenn Kubacki,  Jenise Lupo, James Massengill , Meghan Neely, Beth Rouch, Karen Schellhorn, Debbie Schloss, Joy Sparks, Jeff Zabawa.

 

Initial CPGs     

 

Project Presented: Cell Phone Drive for Victims of Domestic Violence      

Chair: Meg McGee

Debbie Schloss moved to accept the CPG with $0 appropriation and $0 return to the chapter.

Joy Sparks seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: Disc Golf      

Chair: Patrick Hefferan

Leah Breckstein moved to accept the CPG with $0 appropriation and $0 return to the chapter.

Peter Ansbacher seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: Blackout Party                      

Chair: Heather Tanza/ Kim Schliep

Allison Friar moved to accept the CPG with $1000.00 appropriation and planned $150.00 return to the chapter.

Jeff Zabawa seconded the motion.

Discussion: Members raised concerns about the point structure.

Motion to accept the CPG passed.

 

Project Presented: Jenn Reynolds         

Chair: Stress Management Seminar

Christine Bauer moved to accept the Abbreviated CPG with $35.00 appropriation and $0 return to the chapter.

Meghan Neely seconded the motion.

Motion to accept the CPG passed.

 

Final CPGs

 

Final CPG Presented:  Epiphany House 

Chair: Kim Rauth & Beth Wiley

Lizzie Graybill moved to accept the CPG with $200 appropriation and $71.72 return of appropriation to the chapter.

Christine Bauer seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented: Duke Family Meals           

Chair: Michelle Thompson

Lizzie Graybill moved to accept the CPG with $0 appropriation and $0 return of appropriation to the chapter.

Reed Hollander seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented: Final El Pueblo                

Chair: Michelle Miller
Joy Sparks moved to accept the CPG with $0 appropriation and $0 return of appropriation to the chapter.

Katy Green seconded the motion.

The motion to accept the Final CPG was passed.

 

 

 

Final CPG Presented: Town Meeting                  

Chair: Daryl Harris

Joy Sparks moved to accept the CPG with $0 appropriation and $0 return of appropriation to the chapter.

Christine Bauer seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented: Bid for Bachelors             

Chair: Allison Thompson and Kerry Turner

Jennifer Jerzak moved to accept the CPG with $3000.00 appropriation, $3000.00 return of appropriation to the chapter and $7000.00 donation to the Jaycee Burn Center.

Lizzie Graybill seconded the motion.

The motion to accept the Final CPG was passed.

 

Community Services - Debbie Schloss 

- Firefighter Appreciation has fallen through.

- Goodfellows Update (December 14, 2003) – Fundraisers – Rum Runners, Craft Fair

- Turkey Basket Delivery is November 23, 2003

-  Year long projects are getting ready to wrap up.

 

Ways and Means - Allison Friar                                                                                               

-        Enjoy the City Coupon Books is closed out.  Sold about 50 books.

-        Haunted House is going well. Numbers appear to down this year.

-        Turkey Shoot went well.  Chairs did a great job.  Chip Bright did a great job on getting donated guns.  Money  earned should meet CPG.

-        Blackout Party – Heather Tanza is ready to go. 

-        Working to reestablish relationship with 96Rock.  May start a year round relationship.

-        Brookhill Marketing Contract (See Attached Documents)

Believes that contracting with Wisse & Hollman was a good idea.  Their role was to sell sponsorships and tents.  They recommended that we hire a professional marketing firm.

Gameday Sports Marketing has a relationship with Wisse & Hollman.

Money will come out of Brookhill account.  Money is there from Glaxo.

 

-        Allison Friar moved to approve expenditure of $8,000.00 for Gameday Sports Marketing Contract.

Kathy Crowley seconded motion

Discussion:  Payments were negotiated to $8000.00 from $9,000.00.  Dupre Jones highlighted that expenditures were proposed numbers.  Asked if Gameday could make a presentation.  They have offered and are willing to do this.  Reed Hollander had concerns about the price that was quoted and whether this will be the best company for the job.  Brian Cox explained that we need to get started on marketing now to make Brookhill profitable.  Kenn Kubacki raised concerns about the fact that the marketing money did not seem to pay off last year.  He discussed that in the selection of Wisse Hollman was made after a great deal of meetings and interviews of possible choices.  Dupre Jones reminded the members that the figures in the proposal were estimates.  These figures are in line with past media advertising.  Lizzie Graybill suggested that this can not be voted on this quickly and requested additional time to review this information.  Brian Cox highlighted that this firm was recommended by Wisse Hollman.  Allison Friar that highlighted that Gameday is making a good deal.  Allison Friar highlighted that this is the group that has an established relationship with Wisse Hollman and we are not likely to find a cheaper contract.  Allison Friar stated that Gameday can get us a better deal on advertising.  Reed Hollander noted he has a lot of trust in Brian Cox.  He asked what are we getting for our money – getting someone to fill the role of marketing sub-chair and to do the things that we can not do, we are getting discounts that we could not otherwise obtain, access to media that we do not have relationships with right now.  Reed Hollander asked if there is a way to structure this deal based on goals.  Brian Cox did not think that we can do this without the $8000.00 contract.  Christine Bauer raised the fact that the Greensboro Jaycees used to have a paid staff.  Christine Bauer also raised concern that Dupre Jones was not involved in this choice and his role as publicity director.  Jeff Gordon raised concerns that there is only one vendor bidding on the contract. 

 

Peter Ansbacher moved to amend the motion to table the discussion until such time as Gameday Sports can make a presentation to the board.

Kenn Kubacki seconded the motion.

 

Reed Hollander moved to amend the amended motion to have the next meeting to occur on November 4, 2003.

Jeff Zabawa seconded the motion.

Amendment to amended motion passed.

 

Motion to table passed.

 

Max Hall raised concerns about possible changes to midway.  Members did not think that the Turkey Shoot will not be affected.

 

Community Fundraising – Max Hall/Beth Rouch  

-        Bike Race raised $1500.00 for the Burn Center.  Should wrap up in November.

-        Have someone interested in chairing Fabulous Flicks for Cystic Fibrosis.

 

Membership - Kathy Crowley

-        Few people who still need to renew for October.

-        Long list for November/December renews

-        Lined up chair for next year’s open houses.

-        Will probably be a minus for October.

-        Current membership numbers are at 265.

 

Individual Development - Joy Sparks 

- Do not have a business project yet.

-  Have possible Book Club and Film Club chair.

 

- CPG Committee Report

Joy Sparks moved to amend policy on training chairs as attached.

Leah Breckstein seconded the motion.

Discussion: Lizzie Graybill raised concern about encouraging board members to be properly trained on CPGs.  Jenn Reynolds mentioned that the last chair training was very helpful. 

The motion passed.

 

Management - Katy Green

- Joint Board Meeting - Thursday, Nov. 20 – new members will receive an invitation.  Meeting will occur at Houlihan’s on Glenwood.  Please let us know if you have any business.

- Installation Banquet - Friday, Dec. 19th

 

 

-        Additional people are interested in joining the board next year.  We need a special election to add them prior to installation.

-        Lizzie Graybill reminded members to be prepared for meetings when there is happy news.

-        We will have to start paying for our storage unit.

 

State Director B Karen Schellhorn

  Year end convention is January 23-25 hosted by Brevard Jaycees.  Need Board members to state whether they are attending by fist GMM in December.

  Motion to include 18 year olds was tabled at the last national meeting.

Increased dues passed at state convention.

 

Treasurer – Robin Kjos

Reed Hollander moved to approve the financial report for October 2003.

Debbie Schloss seconded the motion.

Motion was passed.

 

Counsel - Reed Hollander

-        Still working on Insurance issues

-        Working on handbook for directors re: duties

 

Publicity Report - Dupre Jones  

-        WB22 and News 14 came to Haunted House

-        96Rock is running PSAs

-        Wants some feedback on publicizing the CIF

 

Secretary – Jennifer Jerzak

Jennifer Jerzak moved to approved the September 23, 2003 minutes.

Christina Coffey seconded the motion.

Motion passed.

 

Awards and Closing Comments - James Massengill    

-Monthly Awards

Jaycee of the Month

Chip Bright by Jeff Zabawa

Ellie Feddersen by Lizzie Graybill

Melissa Taylor by Allison Friar

Su”z”anne Chandler by Peter Ansbacher

 

Project Chair of the Month

Paul Hoover by Jeff Zabawa

Beth Wiley and Kim Rauth by Debbie Schloss

 

Board Member of the Month

Allison Friar by Jeff Zabawa

Jenise Lupo by Debbie Schloss

Max Hall by Leah Breckstein

 

-Closing Comments

-Jaycee Creed

 

Building the Community