The Raleigh Jaycees Board Meeting Minutes 9-23-08

Attendance: Ed Blackman, Amanda Carleski, Jamilyn Cole, Cliff Hamilton, Paul Hoover, Alison Houchin, Michael McKnight, Karen Ray, John Sauter, Pat Sauter, Gwen Schott, Mona Shah, Heather Snyder, Khaner Walker, Beth Worsley, Jeff Zabawa

Call to Order – Paul Hoover Pledge of Allegiance

Presentation of Initial/Final CPGs:

Project: Blackout Party Initial CPG by Leah Breckstein, Karen Sadler motioned to approve this CPG with a $1,500 appropriation from the Chapter. Pat Sauter seconded the motion. Discussion: thanks for running this projects and redoing things to make the project work; love all the ideas and working with the alcohol policy; glad it is upfront instead of at the last minute; motion passed.

Project: Winter Excursion Ski Trip Initial CPG by Leah Breckstein, Pat Sauter motioned to approve the CPG with a $500 appropriation from the Chapter. Beth Worsley seconded the motion. Discussion: Know Leah will do a fantastic job; still working on the contract with Snowshoe and it may be possible to be back in the lodge; motion passed.

Project: Home Improvement Seminars Initial CPG by Adam Enerson, Karen Ray motioned to approve the CPG as written with a $350 appropriation from the Chapter. Pat Sauter seconded the motion. Discussion: Thanks for stepping up to run this project; we look forward to this information; thrilled to have this added to ID area; excited to run the project; motion passed.

Project: Tubing Trip Final CPG by Ed Blackman, Beth Worsley motioned to approve the CPG as written with a $17 donation to HOBY. Ali Houchin seconded the motion. Discussion: thanks for running the project; we had a great time, motion passed.

JC Resume – Heather Snyder for PONY 2009 – Heather’s Resume was read. John Sauter motioned to approve Heather as the chairperson for PONY 2009, Amanda Carleski seconded the motion. Discussion: know she will do a great job, questions on manpower, motion passed.

Award nominations for the Month were held.

Ways and Means Area Update – Turkey shoot going well; getting donations from Haunted house, asking for manpower help; board night is Monday; think Carter will do a great job since he had done this before; Pat for the Haunted house – hope that the move in will be this weekend; asked that information be sent out to the projects list as well as haunted house lists at the same time; asked for details to be sent out to the projects list for move in.

Membership Area update – ask that you thank the committee members that have been helping; things went well for the new member fall kickoff; thanks to the people that helped organize the event – Melissa Taylor, Paul Hoover, and Heather Snyder; have socials and open houses going; went over members that are up for renewals that we haven’t heard from; are we going to do anything for Jaycee week – will get Beth on this

Individual Development Area update – things are going good; we are actively recruiting project chairs; have 27 people signed up for the wine and tapas tasting; Heather Snyder will be representing us in Jaycee Jeopardy at National Convention; looking for other project ideas

Business and Communications Area update – had a booth at Raleigh Wide open; had a great location within the building; great opportunity to get our name out in the community, gave out a lot of info, did have a guest from the event come to an open house, would like to see us do more of those in the future; new rack cards, information sheets; Meagan and Beth are working on generic Jaycee folders to keep that info together to give out; push forward in getting name out; blurb in magazine by Erin Duddy, working on haunted house, Get Out the Vote and Burn Congress marketing, working on proclamation from the Mayor for Jaycee week, Meagan is doing great getting the word out in the papers and other things, blub also got up for JCI

Community Development – no update in the Chapter

State Director – no update at this time

Legal Counsel – no other updates at this time

Treasurer Area update – please get Heather any checks that will be needed tonight; did sent out the budget report if you have any questions or need more info, please let her know.

Secretary Area update – please get me the info for the agendas as early as possible; know we did have some changes today but in the future please get them as soon as possible; did make the changes to the meeting minutes for 9/2/08; Heather motioned to approve the minutes; seconded by Jeff Zabawa; no discussion; motion passed.

New Business –

Haunted House Update – See emails about the location contract but Paul made comments – we didn’t think it was fair to make the call on this alone so we decided to bring this to the board; had surprise clauses in the lease; sent out email about concerns; sent them back to the legal team to see if there is anything else we can do about the concerns; Michael explained the concerns; questions were asked on the risks; building; lease vs. license agreement; asked about the options; Dave Gill arrived and added his comments about the location and the lease; mentioned about the other possible locations; old building and traffic volume is not what it is on Glenwood; Pleasant Valley neighbors has allowed us to use the back entrance; sign truck to park; not sure on the cost value; the other location is from the 1930s and is a little creepy; Ed suggested that we leave the decision up to Dave but the Board back him; Ed Blackman motioned that the sense of the board of directors is that the lease for the Pleasant Valley location be approved. Motion seconded by Khaner Walker. Discussion: in favor of moving forward with this location; let’s talk with the people that are there, square footage is over 7k for PV and 10k for Wake Forest Rd; talked to people in the direct area; stores that are open late; fire marshal has not seen the 1930 location; does want the fire watch at the PV location; looked at the risk and feel that we should go ahead with this location; history shows that location is a good area; will keep trying to reduce risk; motion passed.

Bylaws update – mention of policy on proxy voting; will not be allowed this year; questions on procedures

Meeting adjourned with Jaycee Creed.