Call to Order – Peter Ansbacher

Pledge of Allegiance

Attendance – Peter Ansbacher, Christine Bauer, Jill Beck, Ed Blackman, Leah

            Breckstein, Chip Bright, Susan Brosnan, Jamilyn Cole, Ed Connell, Max Hall,

            Sara Hardesty, Katie Hendrix, Paul Hoover, Valerie Kovalak, Laura Littleton,

            Carter Pettibone, Melissa Sloup, Heather Snyder, Phil Taylor, Melissa Taylor,

            Michelle Thompson, John Welch, Jr., Beth Worsley, Jeff Zabawa

 

Project Presented: Camping Trip – Getting Lost with the Jaycee Hillbillies

Chair: Cliff Hamilton

Leah Breckstein motioned to approve the CPG as written with a $0 appropriation from the Chapter. Ed Blackman seconded the motion.

Discussion: It’s great to have this trip – thanks for running this project again. It was questioned about an additional charge for nonmembers. There will be no additional charge for nonmembers; that decision is left up to the chairperson and VP; it can always be added at a later time.

Motion to accept the CPG passed.

 

Birthday cards were sent around for notes and signatures from board members.

 

Project Presented: Chapter Visitations (Initial) by Max Hall

Chair: Nader Sreyo

Christine Bauer motioned to approve the CPG as written with a $0 appropriation. Ed Blackman seconded the motion.

Discussion: It’s good to have the visitations more often. Question that was emailed about the dates being available – can’t really have since we are at the mercy of other chapters.

Motion passed.

 

Membership Area Update – Melissa Taylor

  • Got 9 new members this month; we are right on for where we want to be; -3 for January; at growth for February; even for this month
  • Big Month for Membership – April; Jaycee Growth Week is April 17-22; we have a GMM and Membership social this week
  • Apartment Drive – coffee shops – offer great incentives to bring out guests – will be doing a drawing for a big prize
  • Names announced for renewals next month
  • Have idea of bringing all new members to come together and run a project – great way to get to know other members
  • Membership Survey Results – encourage everyone to look at these – notice any red flags; areas for improvement
  • Peter congratulated the membership team; remember to do our best to bring in new members

 

Ways and Means Area Update – Christine Bauer

  • Brookhill update – see attached
  • Christine mentioned 3 general issues not to raise concern with Brookhill:
    • The independent contractor doing Brookhill sales is Robin Taylor, Allison Friar’s sister. She is not being paid any more than what Leah was paid in 2005, and is donating resources (golf cart, ATV, copier) to Brookhill.
    • Allison Friar’s brother-in-law, William Taylor, will be pressure washing and/or staining the structures at the farm and painting the picket fences. He may get rail spaces and/or tickets, and will likely pay us for them.
    • Chairman’s tent at Brookhill will be used by the Triangle United Way (TUW). We usually pay for tables/chairs and catering/alcohol. TUW will cover the cost of catering/alcohol and invite the top donors and CEO’s of the top donating companies, all of whom could be potential future patrons and sponsors.
    • All of these situations provide significantly more benefit to the chapter.
  • Will be having the pig picking at Brookhill on April 8th
  • Will be sending out email for project chairs for Turkey Shoot, Haunted House, and Brookhill 2007

 

Individual Development Area Update – Valerie Kovalak

  • ID is having a busy week – financial training, project chair training, wine bottling
  • Looking for project chair for red, white, and blue picnic
  • Hope to have fitness next trimester

 

Management Area Update – Leah Breckstein

  • Office Signs – waiting for official quote for signs out front – estimate $300 – already have ok to spend money on signs
  • GMM in July – will be sending out emails and announcing at GMMs. Peter Ansbacher motioned to send out all points bulletin for meeting change in July. Jeff Zabawa seconded the motion. Motion passed.
  • Remember your secret pals; if questions or problems – see Leah
  • Banners – thought some were missing – found all six
  • Meeting time management – no longer keep time at GMMs
  • Copier – Leah Breckstein presented the board with some of the options; Thanks to Heather for helping to get the quotes; Information will be posted on Board Webpage. Valerie Kovalak motioned that Heather Snyder and Leah Breckstein make the decision on the copier. Ed Connell seconded the motion. Motion passed.

 

Community Service Update

  • Ed Blackman will be meeting with Kathy Crowley to go over Goodfellows 2005

 

Community Fundraising Area Update – Phil Taylor

  • Chip Bright asked that the board help with getting donations for the Gala, he also asked that a donation letter be provided and a list of places visited.

 

State Director Area Update – Max Hall

  • Will let you know more with chapter visitations; Sat. North Regional meeting; 4/8 Lake Waccamaw boys home visit and meeting; Jaycee Family day in Wilmington
  • State Convention coming up – we should consider doing a hospitality suite; this year the devotional at the meetings will be different religions
  • Deadline for awards is 4/8 – see NCJC website – nominations are due to Max Hall by 4/4/06; Question on Helping Hand awards
  • Trainings coming up; Action Institute training – possible hold within our chapter – have a copy of the handout
  • POE due – need sign in sheets; CPG book assembly will be 4/12/06 in office; CPG state judging is 5/6/06
  • Christine Bauer mentioned that if you have any big events coming up and need manpower then you should consider going to a regional meeting

 

Treasurer Area Update – Sara Hardesty

            No update at this time.

 

Legal Counsel Area Update – John Welch, Jr.

            No update at this time.

 

Publicity Area Update – Jamilyn Cole

  • Working on website with Karen  - check it out – have new updates on membership page with a better sales pitch; please check out the Gala website – includes information for donations
  • Fact sheet for Jaycees – will put it up on the webpage for Board to view
  • Membership brochure – will post on webpage for Board feedback

 

Secretary Area Update – Heather Snyder

  • Heather Snyder motioned to approve the Raleigh Jaycees board meeting minutes for February. Laura Littleton seconded the motion. Motion passed.
  • Reminder to send in agenda topics early this weekend.

 

Other Business:

  • Chip Bright is looking for a Pepsi or Coke contact
  • Timeline for CPGs – need to have at the latest the Friday before the Board meeting – want to avoid extra discussion – which could take place over email. Discussion on the following: ways to have discussion in board meeting; opinions be voiced and types of questions asked; need to be transparent to the chapter; can always ask to be moved to executive session; projects approved for sanction and any appropriations is the main reason for projects to be presented at meetings. Peter asked that you try to get CPGs in a timely manner.

 

Award Nominations

 

Meeting adjourned with the Jaycee Creed.

 

 

 

 

 

 

 

 

Attachment 1 – Brookhill Update

 

Brookhill Status as of March 28, 2006 Marketing Brookhili

Clear Channel has signed a contract with Brookhill that will allow for close to $70k in marketing for a cash outlay of $5k. The N&O has signed a deal with us that will cost us some tradeouts with approx. $30k in advertising. We are currently looking at a deal with WRAL that will be outstanding-keep your fingers crossed. Great job marketing.

Sales Update

Everthing is on Track. We will be opening the railspace renewal up for new sales next week and hopefully will meet our projections. As Allison mentioned, we are looking at running into problems with College Park. Hopefully we will meet those numbers. We have a few Presenting proposals that are pending and hopefully that will ensure us to meet our overall numbers. We are at 69% of our Tent Sales, 35% of our Lawn Boxes and 40% of our Railspace Sales. The best yet is that we are 201% of Coprorate Signup. This is the tent that Allison was able to move one of our Corporate Vendors in that was sold for $8,800....Kudos to Sales Team.

Site

Everything is looking good. Still need a lot of support from the Chapter at each workday. Had a great turn out this past weekend and hope that the remaining workdays will be as productive. Thanks for all the support!!

Finance/Admin

On track.   We will most likely be implementing a policy that states a deadline for submitting receipts or that will not be reimbursable. This is causing us issues with being able to appropriately project our expenditures to you and the executive committee. Please bear with us as we implement these policies.

Hospitality

We are receiving a lot of sponsorships in this area, which will reduce expenditures and increase Net Income. This will be the key to our success. Great Job Hospitality!!!

Operations

We are moving along well in this area. We will be having a meeting with the officials of Clayton to discuss areas of concern to ensure we are appropriately covered for risk management. We are running in high gear with Manpower. Things are looking great. Well Done.

Any questions or concerns for any area should be directed to myself, Jennifer Trivette-2006 Brookhill Steeplechase Director-919-931 -4349.