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The CIF Board Meeting 1/27/2004
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Call to Order –
Allison Friar
-Attendance
Peter Ansbacher, Kim Bagley, Erica
Batkin, Christine Bauer, Chris Compton, Beth Connell, Allison Friar, Carmen Gardiner, Patrick Hefferan, Reed Hollander,
John Jernigan, Dupre Jones, James Massengill, Kerry McManus, Tiffanie Rosier,
Stacey Shaw, Melissa Taylor, Jeff Zabawa.
Initial CPGs
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Name |
Project |
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Linda Opacic and Nancy Coyne |
Brookhill Steeplechase Gala |
****OTHERS MAY BE ADDED THE NIGHT OF THE MEETING****
Kim Bagley introduced Linda Opacic and Nancy Coyne to
present the 2004 Brookhill Gala CPG. This year, Linda and Nancy would like to
share the donations with both the Duke Comprehensive Cancer Center and Anna’s
Angels. The event will be formal with both a live and silent auction. Ticket
prices will be $50.
Christine Bauer moved to approve the CPG as written.
Beth Connell seconded the motion.
Reed Hollander asked how the amount we want to raise
compares to our obligation to NC Jaycees. It works out to be $7 per person,
which would meet our requirements.
Patrick Hefferan asked about the advantages of
working with a second charity (Anna’s Angels). Kim Bagley explained that the
advantages for us would be we would be bringing in new contacts who may not
have known about the Jaycees beforehand and we will be guaranteed full
resources of another organization (Anna’s Angels). It gives us the potential to
bring in more non-Jaycees along with non-Jaycee money.
Reed Hollander stated that he had looked into Anna’s
Angels further. Anna’s Angels is a part
of Duke Children’s Hospital which is under Duke University Medical Center. The
Duke Comprehensive Cancer Center also falls under Duke University Medical
Center.
Linda Opacic said they would like for $1750 to be
donated to Duke Comprehensive Cancer Center and the rest to go to Anna’s
Angels. This would not affect POE points.
James Massengill stated this was a good idea. It
offers us exposure to another charity and that the sum is greater than all the
parts. He also said that we should tailor projects from year to year based on
what the chair people want to do and that maybe this will recommit the chapter
to the project.
Reed
Hollander proposed an amendment to the motion. Moved to amend the motion to say
that of the funds raised, the first $1750 be donated to the Duke Comprehensive
Cancer Center, the second $1750 be donated to Anna’s Angels, with the remaining
money be split between both charities.
Christine Bauer seconded the motion.
Linda Opacic stated that they had made an agreement
with the CF team that in order for us to get their participation, the first
$1750 would go to Duke Comprehensive Cancer Center, and the rest would go to
Anna’s Angels.
Kerry McManus suggested more people might be inclined
to attend the event if it was for both of the Duke hospitals, rather than just
the cancer center.
Allison Friar said in years past, the Gala attendance
has been mostly Raleigh Jaycees. Suggested maybe there is a way we can find out
why they are coming (because they are a Jaycee, or because they are a
non-Jaycee supporting one of the charities).
Reed then stated he had a concern that the chair
people were stating the addition of Anna’s Angels charity would make the Gala
more successful, but yet the monetary goal is still the same as last years. It
seems that if we did get $3500, anything over that could be said to be from the
support of Anna’s Angels. This would cause the Duke Comprehensive Cancer center
to earn less, which is a penalty to the event.
Kim Bagley stated that she has talked with Karen
Schellhorn (CF VP) and discussed using one of the current projects and having
the funds go directly to CIF. Then at the end of the year, write a check to the
charity of choice. She pointed out they are not trying to shortchange Duke
Comprehensive Cancer Center.
Linda Opacic stated again she was under the
impression that $1750 needed to be met for Duke Comprehensive Cancer Center,
and the rest would go to Anna’s Angels.
John Jernigan pointed out that Anna’s Angels would
most likely understand that we normally give Duke Comprehensive Cancer Center
$3500. Thinks we should split the money 50/50 between both organizations.
Linda pointed out that regardless of the event, most
likely it will still be the same number of Jaycees, where Anna’s Angels may
increase the number of non-Jaycee attendees.
Patrick Hefferan Called to Question. Call to Question
failed. Discussion continues.
Erica Batkin suggested that maybe since we are
getting additional backing (Anna’s Angels) we could figure out a way to have
attendees designate where they want the donations to go (Anna’s Angels or DCC).
Kerry
McManus moved to amend the amended motion. The amendment to the amended motion
is to take an average of the profits from the past 3 years, with the average
going to Duke CC and the rest going to Anna’s Angels.
Reed Hollander seconded the motion.
Kim
Bagley pointed out the 2001 Gala lost money and asked for clarification on this
point by board members who were more familiar with that event. Allison Friar
verified the 2001 Gala lost money and that this fact would help Anna's Angels.
Christine Bauer stated that there were a number of
specific checks that went to the Duke CC and that is how they were able to
present the Duke CC with some sort of donation.
James Massengill was concerned we are potentially
binding a charity (Anna’s Angels) to a commitment they do not know anything
about. He did not want to alienate 2 project co-chairs.
James Massengill made a motion to table the meeting
until we have more information and can find out if Anna’s Angels is willing to
compromise any.
Kerry McManus seconded the motion.
Motion passed.
Meeting is tabled until 2/3 GMM.
Allison Friar said she would like the board to come
up with a consensus of what the chairs would ask Anna’s Angels. Would they be
willing to do a 50/50 split? Or would they be willing to take an average of the
3 previous years?
Peter Ansbacher suggested asking what they would be
able to compromise on.
Allison Friar suggested there may be a way to
designate your charity when you buy a ticket and to determine if it was a
Jaycee, Jaycee guest, or an attendee from Anna’s Angels.
James Massengill asked if it would be possible to get
an answer. (Suggested an answer be sent by email so that by Tuesday the board
will have a concrete answer on what Anna’s Angels is willing to compromise on.
Jeff Zabawa stated since Linda Opacic was chairing
based on the donation to Anna’s Angels, if we decide to split the money 50/50
would she still be willing to chair.
Linda Opacic said she will decide once she hears back
from the contact at Anna’s Angels. Her main reason for chairing was to help
Anna’s Angels.
Kim Bagley asked her to mention the ticket
designations when she talks to the Anna’s Angels contact.
Allison Friar thanked Linda and Nancy for attending
the meeting to present the CPG.
Legal
Counsel – Reed Hollander
The CIF committee did not meet due to the snow storm.
There are plans to reschedule. Send him an email if you would like to be
included in the meetings. They will be setting into motion policies for CIF.
President
– Allison Friar
Be prepared to discuss the both the CIF budget and
the Raleigh Jaycees budget at the next meeting in February.
Meeting adjourned.
CALLED CIF BOARD MEETING (2/3/04) CONTINUATION OF
1_27 CIF BOARD
Call
to order – Allison Friar
Kerry
McManus made a motion to withdraw her previous motion to amend the amended
motion (The amendment to
the amended motion is to take an average of the profits from the past 3 years,
with the average going to Duke CC and the rest going to Anna’s Angels.)
Allison Friar made a motion to continue with Reed
Hollanders previous amendment to the motion.
(Reed Hollander proposed an amendment to the motion.
Moved to amend the motion to say that of the funds raised, the first $1750 be
donated to the Duke Comprehensive Cancer Center, the second $1750 be donated to
Anna’s Angels, with the remaining money be split between both charities.)
Allison Friar called for a vote on the amended
motion.
Motion fails.
Back to the original motion (Motion to approve the
CPG as written).
There was no discussion.
Allison Friar called for a vote on the motion.
Motion passes.
Abstentions – Amanda Pence
Allison Friar adjourned the meeting.