The Raleigh Jaycee’s General Membership Meeting

The Raleigh Jaycees Board Meeting Minutes September 23, 2003

Call to Order - James Massengill

-Pledge of Allegiance

-Attendance

Peter Ansbacher, Leah Breckstein, Susan Cassidy, Chris Compton, Allison Friar, Lizzie Graybill, Katy Green, Jeff Gordon, Max Hall, Jennifer Jerzak, Dupre Jones, Kenn Kubacki, Jenise Lupo, James Massengill , Meghan Neely, Beth Rouch, Debbie Schloss, Joy Sparks, Jeff Zabawa.

Initial CPGs

Project Presented: Mountain Trip

Chair: Amanda Pence & Web Lyons

Lizzie Graybill moved to accept the CPG with $3167.20 appropriation and $0 return to the chapter.

Meghan Neely seconded the motion.

Motion to accept the CPG passed.

Project Presented: Installation Banquet & Holiday Party

Chair: Edward Walker & Wendy Wells by Lizzie Graybill

Max Hall moved to accept the CPG with $3,500.00 appropriation and $2657.81 return to the chapter.

Dupre Jones seconded the motion.

Motion to accept the CPG passed.

Project Presented: Ski Trip

Chair: Chip Bright by Lizzie Graybill

Leah Breckstein moved to accept the CPG with $500.00 appropriation and $500.00 return to the chapter.

Jeff Zabawa seconded the motion.

Motion to accept the CPG passed.

Project Presented: New Member Socials 3^rd Trimester

Chair: Erica Batkin

Peter Ansbacher moved to accept the CPG with $300.00 appropriation and $0.00 return to the chapter.

Leah Breckstein seconded the motion.

Motion to accept the CPG passed.

Project Presented: FIRST Robotics Team Mentoring

Chair: Max Hall

Debbie Schloss moved to accept the CPG with $0.00 appropriation and $0.00 return to the chapter.

Peter Ansbacher seconded the motion.

Motion to accept the CPG passed.

Project Presented: Duke Iron Man Competition

Chair: Catherine Hoag by Chris Compton

Allison Friar moved to accept the CPG with $0.00 appropriation and $0.00 return to the chapter.

Leah Breckstein seconded the motion.

Motion to accept the CPG passed.

Final CPGs

Final CPG Presented: Beach Trip

Chair: Jonathan Rippy & Korey Kubacki by Lizzie Graybill

Allison Friar moved to accept the CPG with $4814.60 appropriation and $4694.20 return of appropriation to the chapter.

Debbie Schloss seconded the motion.

The motion to accept the Final CPG was passed.

Final CPG Presented: Social Outings

Chair: Lizzie Graybill

Dupre Jones moved to accept the CPG with $0.00 appropriation and $0.00 return of appropriation to the chapter.

Leah Breckstein seconded the motion.

The motion to accept the Final CPG was passed.

Final CPG Presented: Rafting Trip

Chair: Peter Ansbacher

Lizzie Graybill moved to accept the CPG with $0.00 appropriation and $0.00 return of appropriation to the chapter.

Katy Green seconded the motion.

The motion to accept the Final CPG was passed.

Final CPG Presented: New Member Socials 2^nd Trimester

Chair: Carmen Gardiner

Lizzie Graybill moved to accept the CPG with $300.00 appropriation and $54.63 return of appropriation to the chapter.

Peter Ansbacher seconded the motion.

The motion to accept the Final CPG was passed.

Final CPG Presented: Gender Communication

Chair: Heather Tanza by Leah Breckstein

Lizzie Graybill moved to accept the CPG with $30.00 appropriation and $30.00 return of appropriation to the chapter.

Dupre Jones seconded the motion.

The motion to accept the Final CPG was passed.

Final CPG Presented: Voter Registration Drive

Chair: Kim Bagley

Debbie Schloss moved to accept the CPG with $0.00 appropriation and $0.00 return of appropriation to the chapter.

Meghan Neely seconded the motion.

The motion to accept the Final CPG was passed.

Final CPG Presented: Boys Home Auction

Chair: Beth Connell

Lizzie Graybill moved to accept the CPG with $100.00 appropriation and $0.00 return of appropriation to the chapter and a donation of $2,951.00 to the Boys Home.

Peter Ansbacher seconded the motion.

Kenn Kubacki moved to amend the motion to return the appropriation of $100.00, return the $17.17 donation to Beth Connell, and a donation of $2833.83 to the Boys Home.

Leah Breckstein seconded the motion.

The amended motion passed.

The motion to accept the Final CPG was passed.

Community Services - Debbie Schloss

- Area Update

- Food bank and Epiphany House coming up

- Need a fuel drive chairperson

- Will do cell phone and underwear drive

- Goodfellows can advertise on NBC 17

Ways and Means - Allison Friar

- Area Update

- Need a storage key for upcoming projects

- Brookhill – paying sales firm on a monthly basis

- Haunted House move in went well – marketing vice chair has stepped down

- Jeff Gordon has contacted 96 Rock about possible sponsorship

- Working on getting t-shirts for Turkey Shoot – discussed the possibility of bidding out shirts

- Still need freezers for turkey shoot

- Working on Haunted House t-shirts

- Enjoy the City Coupon books are available

- Please use Brookhill items in the office. Please do not use items in Jaycee storage.

Community Fundraising – Max Hall / Beth Rouch

- Area Update

- Big Air Mountain Bike Race went well.

- Considering a movie or dinner night.

- Possible use of photo booth at Haunted House as fundraiser.

- Still do not have final financial information for Bid for Bachelors.

Jennifer Jerzak moved to transfer possession of the HOBY checking account to the Raleigh Jaycees CIF.

Beth Rouch seconded the motion.

Motion passed.

Membership - Kathy Crowley by Peter Ansbacher

- Area Update

- September numbers are down

- Will try to have another call night before the end of September – will occur next Tuesday

Individual Development - Joy Sparks

- Area Update

- Got some CPG awards at Convention

- CPG Committee - Presentation of suggested policy chance and other recommendations. – See attached.

Presentation of the CPG committee's findings regarding the Abbreviated CPG – See attached

Joy Sparks moved the change the policy as follows.

Current Policy:

Officially sanctioned projects

Projects and events may be presented by individual members to the chapter for the participation of members of the Raleigh Jaycees. However, any project which is not a sanctioned project is the sole responsibility of the individual who is organizing the project or event and not that of the Board of Directors or the chapter.

Recommended Change:

Officially sanctioned projects

A project shall not be an official, sanctioned project of the Raleigh Jaycees unless it has been approved by the Board of Directors. This shall include the preparation and presentation of a Chairperson’s Planning Guide (CPG). At the discretion of the area Vice President, Level I projects requiring an appropriation of no greater than $50.00 shall be allowed to present an abbreviated CPG document for approval by the Board of Directors.

Allison Friar seconded the motion.

Discussion: Leah Breckstein asked why the $50 appropriation. Joy Sparks explained that if more money would be spent, there should be a more thorough accounting.

Jeff Zabawa requested that the policy be made available on the website.

Leah Breckstein moved to call the question

Jennifer Jerzak seconded the motion.

Motion to call the question passed.

The main motion passed.

Joy Sparks presented recommendation that people presenting abbreviated CPGs would be able to have area VP or director present the project.

Joy Sparks moved that the board adopt the recommendations of the committee as written and attached.

Jennifer Jerzak seconded the motion.

Discussion: We should make this a part of the website so that they are available for future use.

Motion passed.

Management - Katy Green

- Area Update

- Broadcast discussion

- Joint Board Meeting - Nov. 20th. – not a formal meeting / more of a social

- Banquet / Holiday Social - Dec. 19th.

Member/Non Member report and addendum re: issues of the group. See attached.

Survey results – membership was overwhelming in favor of possible surcharge.

Proposed By-Law change before the Board.

Jennifer Jerzak moved to adjourn the meeting to begin the Raleigh Jaycee’s CIF.

Joy seconded motion.

Motion passed.

Meeting reconvened at 9:20.

Broadcast discussion re: penalties for misuse of Broadcast.

1. Joy Sparks moved that Johnnie Jernigan be suspended from all Jaycee lists for 30 days beginning September 24, 2003 and be on probation for the remainder of this year. Any further infractions will be dealt with more harshly.

Max Hall seconded the motion.

Discussion: Dupre Jones inquired as to whether Johnnie Jernigan knows about this motion. Jeff Zabawa brought up concerns about whether other members will be penalized. Jeff Gordon mentioned that tonight would be precedent for future infractions and raised concerns about possible fall out from response.

Leah moved to amend to add Korey Kubacki and add reason as vulgar language.

Jenise Lupo seconded the motion.

Two ayes.

Amendment failed. Abstention from Chris Compton.

Jeff Zabawa raised questions about whether chapter will be informed about this sanction. Dupre Jones raised a concern about adding to the negative reaction of the chapter. Susan Cassidy raised concerns that this is an issue that was long closed.

Jeff Zabawa moved to amend the motion to clarify the sanctions are due to September 11, 2003 infraction in the use of the Broadcast including the use of vulgar language in the attack upon another person.

Joy Sparks seconded the motion.

Amendment passed.

Amended motion passed. Nays –Peter Ansbacher and Susan Cassidy, Abstentions from Kenn Kubacki, Jeff Zabawa, Meghan Neely.

2. Joy Sparks moved due the personal attack via broadcast that Kenn Kubacki be suspended from the use of the broadcast for 30 days and be on probation for the remainder of the year.

Peter Ansbacher seconded the motion.

Discussion: The weight of the Johnnie Jernigan’s and Kenn Kubacki’s e-mails were different. Allison Friar raised the point that his e-mail was not an obvious and direct attack. In addition, Board members are held to a higher standard.

Leah Breckstein moved to amend to a 10 day suspension.

Joy Sparks seconded.

Ayes -5

Nays – 6

Amendment failed.

The members then voted on the main motion with a tie of 8 Ayes, 8 Nays and 2 Abstentions.

James Massengill broke the tie and voted in favor of the motion.

Motion passed.

3. Joy Sparks moved that due to the use of profanity on the broadcast that Korey Kubacki be placed on probation for period ending on December 31, 2003.

Leah Breckstein seconded the motion.

Discussion: Allison Friar raised the concern about losing Korey Kubacki as a member. Debbie Schloss raised the point that this is not a harsh measure.

Jennifer Jerzak moved to amend motion that Korey Kubacki receive a written request from the board reminding him of the proper use of the Broadcast and request that he not use vulgar language in the future.

Allison Friar seconded the motion.

Discussion: Jeff Gordon raised the concern that we are setting a bad precedent. Chris Compton raised the point that the e-mail was not a personal attack. This message came out before James Massengill’s reminder as to the use of the broadcast. Jenise Lupo highlighted that vulgar language was still used.

The members voted and there was a tie with 8 Ayes, 8 Nays and 2 Abstentions.

James Massengill voted nay and the amendment failed.

The main motion was voted on and passed with 7 Nays and 2 Abstentions.

Leah Breckstein moved that the communication of these sanctions be made to each of the individuals personally.

Jeff Zabawa seconded the motion.

Motion passed with one nay from Jenise Lupo.

State Director B Karen Schellhorn

- State Convention Update by James Massengill

- We moved to 5^th in Parade of Excellence points.

- Jeff Gordon raised the question as to whether national Jaycees will include persons 18 years or older. Dupre Jones stated that the motion was a question of “may” and not “shall”.

- Max Hall – Apex car show is this weekend. He will try to put a visitation together.

- Elected state officers.

Treasurer – Robin Kjos

- Approval of Financial Report

Susan Cassidy moved the financial report be approved.

Jennifer Jerzak seconded the motion.

Motion passed.

Brookhill profit was transferred into account.

James Massengill can sign checks.

Counsel - Reed Hollander

Publicity Report - Dupre Jones

-Area Update

- Big Air went well this month

- Got some publicity for the voter registration drive

- Will work on publicity for Adopt a Highway

- Submit idea for Jaycall to Meagan O’Dowd

- Allison Friar suggested an area on website to include births, weddings and deaths

Secretary – Jennifer Jerzak

- Approval of Minutes

Allison Friar moved to approve the minutes of the August 23, 2003 minutes.

Jennifer Jerzak seconded the motion

Motion passed.

Awards and Closing Comments - James Massengill

Jeff Gordon moved to make Edward Walker, Lizzie Graybill and Katy Green as lifetime members.

Leah Breckstein seconded to motion.

Lizzie Graybill amended the motion to include David Broughton as a lifetime member.

Dupre Jones seconded the motion.

Discussion: He was a former president and has continued to actively support the chapter.

Amendment passed.

Discussion: Jeff Zabawa suggested that awards be given at end of the year banquet.

Meghan Neely amended the motion to add Duane Perry also as a lifetime member.

Dupre Jones seconded the motion.

Discussion: Jeff Gordon noted that we should keep finding people who are participating and are deserving of this honor.

Amendment passed.

The amended motion passed.

-Monthly Awards

Jaycee of the Month

Carl Bush by Peter Ansbacher

Kerry McManus by Jeff Zabawa

Phil Rau by Allison Friar

Project Chair of the Month

Peter Ansbacher by Leah Breckstein

Erica Batkin by Dupre Jones

Kristi Downes and Sheri Renno by Max Hall

Rob Ronchetti by Jeff Zabawa

Board Member of the Month

Leah Breckstein by Peter Ansbacher

Jenise Lupo by Debbie Schloss

Debbie Schloss by Katy Green

Joy Sparks by Leah Breckstein

-Closing Comments

-Jaycee Creed

Building the Community