The Raleigh Jaycees Board Meeting                                                                August 26, 2003

1

 

 

Call to Order - James Massengill                                                                                                                   

-  Pledge of Allegiance  

-  Attendance - Peter Ansbacher, Christine Bauer, Chris Compton, Kathy Crowley, Allison Friar, Lizzie Graybill, Katy Green, Reed Hollander, Jennifer Jerzak, Dupre Jones, Jenise Lupo, James Massengill , Meghan Neely, Beth Rouch, Karen Schellhorn, Debbie Schloss, Joy Sparks, Jeff Zabawa.

                                                                       

Initial CPGs     

 

Project Presented: Enjoy the City

Chair: Allison Friar

Jennifer Jerzak moved to accept the CPG with $0 appropriation, $0 return to the chapter and $1000 anticipated profit to chapter.

Joy Sparks seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: Meditation

Chair: Kim Bagley

Joy Sparks moved to accept the CPG with $70 appropriation and $0 return to the chapter.

Peter Ansbacher seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: Epiphany House                     

Chair: Kim Rauth & Beth Wiley 

Debbie Schloss moved to accept the CPG with $200 appropriation and $2 return to the chapter.

Joy Sparks seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: Turkey Shoot                                    

Chair: Paul Hoover

Allison Friar moved to accept the CPG with $23,780 appropriation, $23,780 return to the chapter and anticipated profit of $20,000 to the chapter.

Meghan Neely seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: 3rd Trimester Blood Drive      

Chair: Jim Wagner

Lizzie Graybill moved to accept the CPG with $0 appropriation and $0 return to the chapter.

Reed Hollander seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: Town Meeting / Project RCAC                        

Chair: Daryl Harris by Meghan Neely

Debbie Schloss moved to accept the CPG with $0 appropriation and $0 return to the chapter.

Joy Sparks seconded the motion.

Motion to accept the CPG passed.

                      

Project Presented: 3rd Trimester Religious Exploration

Chair: Beth Connell

Joy Sparks moved to accept the CPG with $50 appropriation and $0 return to the chapter.

Kathy Crowley seconded the motion.

Motion to accept the CPG passed.

 

Project Presented: Goodfellows

Chair: Cheryl Carlson

Debbie Schloss moved to accept the CPG with $0 appropriation and $0 return to the chapter.

Meghan Neely seconded the motion.

Motion to accept the CPG passed.         

Final CPGs

 

Final CPG Presented: Carolina Courage

Chair: Melissa Taylor

Allison Friar moved to accept the CPG with $0 appropriation, $0 return of appropriation to the chapter and $3,500 profit to the chapter.

Reed Hollander seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented: Homebuying                                

Chair: Becky Hemmig

Joy Sparks moved to accept the CPG with $75.00 appropriation and $28.20 return of appropriation to the chapter.

Reed Hollander seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented: Italian Festival                              

Chair: Karen Schellhorn

Dupre Jones moved to accept the CPG with $0 appropriation and $0 return of appropriation to the chapter.

Christine Bauer seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented:    2nd Trimester Blood Drive         

Chair: Melissa Taylor

Debbie Schloss moved to accept the CPG with $0 appropriation and $0 return of appropriation to the chapter.

Dupre Jones seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented: ID College                                   

Chair: Julie Spink by Joy Sparks

Joy Sparks moved to accept the CPG with $50.00 appropriation and $8.98 return of appropriation to the chapter.

Karen Schellhorn seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented: 2nd Trimester Boys Home Cards

Chair: Kerry McManus

Debbie Schloss moved to accept the CPG with $15.00 appropriation and $8.26 return of appropriation to the chapter.

Chris Compton seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented: Networking                                  

Chair: Julie Spink by Joy Sparks

Christine Bauer moved to accept the CPG with $25.00 appropriation and $25.00 return of appropriation to the chapter.

Meghan Neely seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented: Volleyball                        

Chair: Chip Bright by Christine Bauer

Joy Sparks moved to accept the CPG with $0 appropriation and $0 return of appropriation to the chapter.

Reed Hollander seconded the motion.

The motion to accept the Final CPG was passed.

 

Final CPG Presented: HOBY

Chair: Julie Smith

Lizzie Graybill moved to accept the CPG with $17,050.00 appropriation and $0 return of appropriation to the chapter.

Joy Sparks seconded the motion.

The motion to accept the Final CPG was passed.

 

Lizzie Graybill spoke to the board about the need to speak to one another with respect during CPG presentation.  Allison Friar commented that the Vice Presidents have agreed not to critique the CPGs during the presentation.

 

Community Services - Debbie Schloss 

-        Area Update

-        Firefighter Appreciation is moved to Charlie Goodnights

-        Recruiting Fuel Drive Chair

-        Meg McGee will chair cell phone drive

-        May have speaker for Special Olympics come to a GMM

 

Community Fundraising – Max Hall and Beth Rouch  

-        Area Update

-        Bid for Bachelors should come in at goal of $7,000.00.  Final CPG will be presented in September.

-        Still need donation for prizes for Big Air Mountain Bike Race.

-        Thinking of Dining in for Cystic Fibrosis.

-        Planning a JCFAN project at Hard Times Café.

-        Dupre Jones suggested a cooking night as a fundraiser.

-        Reed Hollander suggested a CF Tree of Giving.

-        Jeff Zabawa reminded Board to think of projects that do not just take money from members.

 

Ways and Means – Allison Friar                                                                                              

-        Area Update

-        Allison Friar moved to nominate Paul Hoover as Turkey Shoot Chair.

      Reed Hollander seconded the motion.

      Motion passed.

-        Brookhill 2004 is up and running.

-        Haunted House – Clear Channel may try to take Crown Automotive as location. We have no radio sponsor.  Will have site soon.

 

Membership - Kathy Crowley

-        Area Update

-        2/3 renewals for August and 10 new members. (Hopefully will be + this month).

-        Peter Ansbacher – many people at new member social.  Carmen Gardiner did a great job.  Erica Batkin will take over project for the last trimester.

-        James Massengill – we will be partnering the Preston Marquis for singles night on September 11, 2003.  Lizzie Graybill reminded us that we should contact Cary Jaycees.

-        Katy Green asked about drops from roster.  Kathy said that they were done over the weekend.

 

Individual Development - Joy Sparks 

-        Area Update

-        Still working on setting up golf seminar.  Golf Pro will donate services.  Will do initial and final CPG at the same time.

-        Softball has been cancelled because we were scheduled to play on Tuesdays.

-        CPG committee update – Trying to fix process of presentation. Possible abbreviated CPG. Working on training chair people.  Reed Hollander highlighted that the Board currently oversees the projects in more detail than necessary and these ideas seem like they would work.

 

Management - Katy Green

-        Area Update

-        Pool party this past Sunday.

-        Getting some fire extinguishers

-        We have a spare key for the conference room.  We can keep spare key in mailbox.

-        Bills need to paid.  They are all late.  James Massengill has talked to Susan Cassidy and checks are being passed over.

-        HOBY fundraising committee met.  Only three people showed up. Allison Friar highlighted that it is the responsibility of the Board to help with the committee.

-        HOBY Yard Sale needs to find a new date because it was cancelled for rain.

-        Allison Friar raised concerns about the direction that Chatter is taking.  Suggested that Board try to raise the level of conversation.  Board discussed the possibility of trying to set example or limit the discussion on the Chatter.  Christine Bauer suggested that we have a tagline that states that the opinions are not those of the Raleigh Jaycees.  Chris Compton stated that this was possible.
(To do this the group owner can log in, choose "Management" from the
left menu pane; then choose "Messages" from the Group Settings section;
then click the "Edit" link beside the section titled "Subject Tag and
Footer". There is a 2000 character limit for the footer.)

 

-        Lizzie Graybill gave Member/Non-member committee report.  Committee planned to look at other groups’ policies on the issue of membership.  Second meeting looked at other groups’ policies.  Agreed to survey membership on the issues.  54 people have responded to survey.  Reed Hollander raised question about whether committee has examined what the issues are prior to creating solutions.  Lizzie Graybill explained that the committee had determined that the problem was that there were non-members using services of the Raleigh Jaycees.

 

 State Director B Karen Schellhorn

-        Area Update

-        2nd Trimester CPGs will have assembly tomorrow.

-        POE will do the best to get points.

-        State Dues – will be motion at convention to re-approve increase passed last year.

Board raised question as to the state’s spending of money.  State will break even this year.

Karen Schellhorn moved to agree to second year of increased dues.

Christine Bauer seconded motion.

The motion passed.  There were three nays from Dupre Jones, Peter Ansbacher and  Kathy Crowley.  There was one abstention from Chris Compton.

      -     Wilmington Convention is coming up.

 

Treasurer – Robin Kjos

-        Approval of Financial Report

      Peter Ansbacher moved to approve financials as written.

      Reed Hollander seconded the motion.

      Motion passed.

 

Counsel - Reed Hollander

-        501(c)(3) bylaws will be put to members at second September meeting.

-        Articles of incorporation – will change name and expand uses of corporation.

-        New 501(c)(3) will need to have regular meetings.  We will need to keep separate minutes of the meetings.

-        Policies and By-laws are on the website.

-        Wanted to discuss defraying the costs of those going to National Convention.

Peter Ansbacher moved to approve $100 per person to defray costs of convention.

Dupre Jones seconded the motion.

Jeff Zabawa amended the motion to limit 4 persons (Christine Bauer, Karen Schellhorn, Reed Hollander and Kathy Crowley) who are going to the convention right now.

Chris Compton seconded the motion.

      Amendment passed.  Reed Hollander abstained.

     

Lizzie Graybill moved to amend the motion to spend $200 per person.

      Jenise Lupo seconded the motion.

      Amendment passed. The four attending abstained.

     

      Amended motion passed. The four attending abstained.

 

Publicity Report  - Dupre Jones 

-        Area Update

-        Big Air got some publicity in newspapers but no radio sponsorships.

-        Still sending PSAs over e-mails but they do not accept them.

-        Been working with project chairs on individual projects.

 

Secretary – Jennifer Jerzak

-        Approval of Minutes

      Jennifer Jerzak moved to approve the minutes of the July 29, 2003 meeting.

      Reed Hollander seconded the motion.

      Motion to approve the minutes passed.

-     Past minutes are on the website.

 

 

 

Awards and Closing Comments - James Massengill

 

Peter Ansbacher – Mike Harris will be aging out this month.

Peter Ansbacher moved to make Mike Harris a Lifetime Member.

Allison Friar seconded the motion.

Discussion of meaning of a Lifetime Member – will be officially welcome at all meetings.

Lizzie Graybill mentioned that several longstanding members are about to age out.

Motion to make Mike Harris a Lifetime Member passed.

           

-  Awards – Monthly and Trimester Awards

 

Jaycee of the Month

      Nancy Coyne by Dupre Jones

      Melissa Taylor by Kathy Crowley

Project Chair of the Month

      Melissa Taylor by Allison Friar

      Carmen Gardiner by Kathy Crowley

      Allison Thompson and Kerry Turner by Beth Rouch

      Chip Bright and Kim Mensch by Peter Ansbacher

Board Member of the Month

      Susan Cassidy by Allison Friar

      Peter Ansbacher by Kathy Crowley

      Karen Schellhorn by Peter Ansbacher

 

Rookie of the Trimester

      Melissa Taylor by Allison Friar

      Kim Bagley by Dupre Jones

Veteran of the Trimester

      Carmen Gardiner by Peter Ansbacher

      Amanda Grim by Karen Schellhorn

      Julie Smith by Dupre Jones

-  Closing Comments

-  Jaycee Creed

 

 

Building the Community