Raleigh Jaycees Board Meeting
Minutes July
29, 2003_________
Call to Order - James Massengill by Kenn Kubacki
-Pledge of Allegiance
-Attendance
Peter
Ansbacher, Christine Bauer, Leah Breckstein, Christina Coffey, Chris
Compton, Lisa Deck, Allison Friar, Lizzie Graybill, Katy
Green, Max Hall, Reed Hollander, Jennifer
Jerzak, Dupre Jones, Kenn Kubacki, Jenise Lupo, James Massengill, Beth Rouch, Karen
Schellhorn, Debbie Schloss, Joy
Sparks, Jeff Zabawa.
Initial CPGs
Project Presented: El Pueblo Festival
Chair: Michelle Miller by Jenise Lupo
Lizzie Graybill moved to accept the CPG with $0
appropriation and $0 return to the chapter.
Karen Schellhorn seconded the motion.
Motion to accept the CPG passed. (One nay from
Allison Friar.)
Project Presented: Duke Family Meals
Chair: Michelle Thompson
Debbie Schloss moved to accept the CPG with $0
appropriation from the chapter.
Dupre Jones seconded the motion.
Motion to accept the CPG passed.
Project Presented: HOBY Yard Sale
Chair: Nancy Coyne
Lizzie Graybill moved to accept the CPG with $50
appropriation, $50 return to the chapter and $1000 anticipated donation to
HOBY.
Leah Breckstein seconded the motion.
Motion to accept the CPG passed.
Project Presented: Rafting Trip
Chair: Peter Ansbacher
Lizzie Graybill moved to accept the CPG with $750
appropriation and $750 return to the chapter.
Joy Sparks seconded the motion.
Motion to accept the CPG passed.
Project Presented: Softball
Chair: Kassie Boone by Leah Breckstein
Lizzie Graybill moved to accept the CPG with $0
appropriation and $0 return to the chapter.
Christine Bauer seconded the motion.
Motion to accept the CPG passed.
Project Presented: Haunted House
Chair: Phil
Rau
Allison Friar moved to accept the CPG with $19,000
appropriation, $19,000 return to the chapter and $22,585 anticipated profit to
chapter.
Jeff Zabawa seconded the motion.
Motion to accept the CPG passed.
Final CPGs
Final CPG Presented: Brookhill
Chair: Will Stanley
Allison Friar moved to accept the CPG with $12,000
appropriation, $12,000 return of appropriation to the chapter and $16,698 profit to the chapter.
Lizzie Graybill seconded the motion.
The motion to accept the Final CPG was passed.
Final CPG Presented: Pilates
Chair: Lisa Kennamer
Leah Breckstein moved to accept the CPG with $0
appropriation and $0 return of appropriation to the chapter.
Joy Sparks seconded the motion.
The motion to accept the Final CPG was passed.
Final CPG Presented: Red, White, and Blue Picnic
Chair: Jennifer Jerzak
Lizzie Graybill moved to accept the CPG with $1000
appropriation and $279.32 return of
appropriation to the chapter.
Leah Breckstein seconded the motion.
The motion to accept the Final CPG was passed.
Community
Services - Debbie Schloss
-
Area Update
-
Goodfellows interest
meeting August 3 in the office. Committee
has raised $1300 so far.
-
Still working on
firefighter appreciation
Ways and
Means – Allison Friar
-
Area Update
-
Carolina Courage – last
game is on August 9. Melissa Taylor has
done a good job.
-
Turkey shoot still
looking for a chair. Trying to get Paul
Hoover to run project. Needs manpower chair.
-
Still planning to use
coupon books as a fundraiser
-
Hopfest coordinator did
not get outdoor permits and they did not need us.
-
SAS Championship in
September
-
Still working on last
minute things to make up for deficit.
-
Need to think of ways
to save money with low profit from Brookhill
Community
Fundraising - Lisa Deck
- Area Update
- Bid for Bachelors is this weekend. Good date packages have been put
together. Madison from Bob and Madison
will be there. Will do some promotion on
Friday Free For All. Will do some ticket
give aways in evening drive. Only 50-60
tickets have been sold so far. Have
family package and need a child bachelor.
- Lisa Deck will be leaving board for personal
reasons after Bid for Bachelors. Beth
Rouch and Max Hall will take over running the area.
- HOBY Resumes –
Christina Coffey – desires opportunity to give back to community,
history of leadership skills
Questions –
Lizzie Graybill - what changes would you
make to HOBY?
Structure is
good, wants more attendance from kids (about 200), possible return to Meredith,
increase ambassadors
Lisa Deck – how will you deal with deficit?
Good
fundraising team, grants and other donations, other organizations
Dupre Jones – how will you deal with
continuity of leadership issues?
Alumni
participation
Kenn Kubacki – if not selected, will you be
willing to be the assistant?
Yes
James Massengill – how do you plan to get
people involved in HOBY?
Use
committee assignments which not only are interest but which are related to
abilities
Reed Hollander – what is the biggest problem
with HOBY?
Personal
issue – delegation Overall – financial issues
Christine Bauer – what is the role of your work
in position?
Commercial
real estate leasing agent, can schedule own hours
Reed Hollander – how many hours per week
anticipated working on this project?
Knows will
be very time intensive
Chris Compton – only raise half the expected
money – do what?
Do more
fundraising, look again at community service groups
Lisa Deck – do you plan to on board next
year?
No
Allison Friar – if the money is not raised
by January 1, would you cancel project?
Would have
to see at the time
Tina
Covington – was a HOBY participant
in 1990. Joined the Jaycees to become
involved in HOBY. Great opportunity now
that all HOBY is here - can fundraise statewide. This year is the turning point. Room for
improvement in communication, organization and management. Need a strong leader for the challenges.
Better seminar organization. Wants to
eliminate financial burden of HOBY.
Ready to start tomorrow. Maximize
use of volunteers and limit meetings.
Work to get bigger name speakers.
Increase sponsorship relationships.
Will be aggressive fundraiser.
Will be accountable to a schedule.
Lizzie Graybill - what changes would you
make to HOBY?
The list is long. Fundraising is at top. Tried to make it happen this year. No excuses policy on fundraising. Does not consider being bailed out an
option. Grants to be submitted now.
Allison Friar – if the money is not raised
by January 1, would you cancel project?
Would
consider doing this if necessary
Dupre Jones – how will you deal with
continuity of leadership issues?
Education of new
members is important.
Kenn Kubacki – if not selected, will you
be willing to be the assistant?
Will be involved
again next year. Still be involved in
fundraising.
Christine Bauer – what is the role of your work in
position?
Work is
flexible. Work supports volunteer work.
Kenn Kubacki – how will you implement ideas with
volunteers?
Did this in the
workplace. Got 70 statewide volunteer
fundraisers. Made it fun. Reward and
thank people through project.
Chris Compton – only raise half the
expected money – do what?
Won’t let this
happen. Unwilling to set self up for bail out.
Does not see it as an option.
Discussion
of HOBY Chairs
Christine Bauer asked for comment on history with
Tina. Allison Friar - Tina was extremely
organized doing Brookhill hospitality.
Leah Breckstein – Tina did an excellent job at public speaking seminar
even when problems occurred which were outside of her control. Dupre Jones – At
Brookhill, never handle to watch out for what Tina did.
Dupre Jones – raised concerns about her newness. Lizzie Graybill stated that she was in the
same position and it worked for her.
Lisa Deck – Tina has strong background in leadership
training. She has already gotten
involved in the next HOBY.
Allison Friar - Chairs generally love HOBY but lack
business. Tina seems to have good
business sense. Respects Christina’s
enthusiasm for the project and was impressed with her work on last HOBY.
Peter Ansbacher – Christina has three years
experience in this project. Tina could
do fundraising under Christina.
Kenn Kubacki – Christina has worked up to this point
and has been active in this chapter. She
has proven her involvement. She can do
this job. Reward her for her hard
work. Think about let Tina fundraise
this year and move up next year.
Leah Breckstein – What is our end goal?
James
Massengill – who can fulfill primary purpose of this project
Christine
Bauer – this came up with Haunted House before – consider development
opportunities for all involved.
Dupre
Jones – HOBY is larger than Jaycees
Reed Hollander - This is a make or break year for
fundraising. Tina has shown ability for
fundraising.
Katy Green – The person selected will have to put
this project back together.
The Board
voted 14 to 5 to select Tina Covington as chair.
Membership
-
Kathy Crowley
-
Area Update
-
10 new members, 9
renewals – will send e-mail for help
-
August renewals passed
around
-
We are around 250
-
New member social –
Erika Batkin will be new chair
-
Saturday – Apartment
drive in Cary 10-12
-
Jeff Zabawa raised
concerns over two big social events each month.
Dupre Jones raised this concern also.
Noted reduced community service.
Jenise Lupo raised concerns over finding chairs and having people show
up at projects. Debbie Schloss noted
that challenge is scheduling on weekends and conflicts with other
projects. Consider staggering socials
and SWAMPS.
Individual
Development - Joy Sparks
-
Area Update
-
Networking project went
well last night.
-
Sunday’s project for
acupuncture did not occur because of presenter was in accident
-
Softball is starting
and volleyball is ending
-
ID College is next
month and will be career and business oriented.
-
Do not have an
international project for this trimester and this may hurt us on a POE
level. Will have to complete in August.
Management
-
Katy Green
- Area Update
- Roster/Privacy Policy – See
Attached.
Presented by Mike Zimmerman
and Meghan O’Dowd
Transition – people on Broadcast will continue getting Broadcast. New
members will get invitations to all lists.
Allison Friar raised concerns that there will be no ability to control
Broadcast. Christine Bauer noted that we
can suspend people’s posting rights.
Dupre Jones raised concerns about whether “chatter” will have issue of
forums. Kenn Kubacki raised concerns
about how new members will understand new lists. Mike Zimmerman responded that this is only
really 1 new list.
Reed Hollander explained that this would completely replace current
policy. Raised concerns that current
format does not fit form of policies.
Reed Hollander stated that he will add this to the by-laws in a manner
that will deal with formatting when he adds to policy although will be added as
written. Plans to include explanation
for future boards. Kenn Kubacki raised
concerns that manpower issues will not go out over official announcements.
Peter Ansbacher moved to accept this policy as written.
Christine Bauer seconded the motion.
Allison Friar moved to amend section 16 of the policy to strike “This is
an “Opt-in” list for new members” and replace it with “Upon joining all members
(supplying an e-mail address to the Roster) will be included on the list. Members will be able to remove themselves
from this list at their options”
Reed Hollander seconded the motion.
Discussion – Reed Hollander wants to shift burden to member to opt out
of list. Mike Zimmerman raised the issue
that members are concerned about privacy with their e-mail addresses. Allison Friar raised concerns that opt out
needs to be very clear.
Jennifer Jerzak moved to call the question.
Motion to call the question passed.
Amendment passed with a vote of 10 to 9.
Amended motion passed. (Kenn
Kubacki voted nay.)
- Joint Board Meeting Date - Nov. 20
- Board Holiday Social - Dec. 6
- Banquet under way for December
19, 2003. Jeff Zabawa raised concerns
about expense of event.
- HOBY is finishing up from this
year
- Need to get big bills
paid. Checkbook has not been transferred
to Susan Cassidy.
- Needs people to hold board
social events.
State
Director B Karen
Schellhorn
-
Area Update
-
CF telethon on
August 9, 2003
-
Regional meeting
on August 22, 2003 – competitions, dinner and meeting
-
Duke Cancer
visit on August 23, 2003. Meeting, tour
and lunch.
-
CPG judging on
September 6, 2003. Needs at least 1
person to go.
-
CPG assembly on
August 27.
-
September 19
Convention will be in Wilmington. You
can still sign up.
-
Christine Bauer
– NC Jaycees will have November 1 fundraiser and will be concert in Kinston.
-
Armbruster and Brownfield Awards
Armbruster -
Lizzie Graybill moved to
nominate Christine Bauer.
No one seconded the
motion. It failed.
Board members need to think
about it and select someone at next GMM.
Brownfield –
Max Hall moved to nominate
Tiffanie Rosier for award.
Allison Friar seconded
motion.
Tiffanie Rosier was
selected.
Treasurer –
Robin Kjos – not present
-
No Report
Counsel
-
Reed Hollander
-
Will implement Roster
and Project level changes soon
-
Will work on 501c3
corporation
-
Will work on
solicitation license
Publicity –
Dupre Jones
-
Need to find more
people to help with marketing
-
Car Wash was on US
Jaycee website
-
Bid for Bachelors will
be sending release
-
Goodfellows fundraising
is getting started
Secretary – Jennifer Jerzak
-
Approval of Minutes
. Jennifer
Jerzak moved to approve the June 24, 2003 meeting minutes.
Leah Breckstein
seconded motion.
Motion to
approve the minutes passed.
Awards and
Closing Comments - James Massengill
-Monthly Awards
Jaycee
of the Month – Julie (Lulu) Spink by Leah Breckstein, Carmen Gardiner by Karen
Schellhorn, Kim Bagley by Dupre Jones
Project Chair of the Month – Jennifer
Jerzak by Leah Breckstein, Melissa Taylor by Allison Friar
Board Member of the Month - Jeff Gordon by Allison Friar, Jeff Zabawa by
Allison Friar, Lisa Deck by Peter Ansbacher
-Closing Comments –thanks to all for professional comments.
-Jaycee Creed