Raleigh Jaycees Board Meeting Minutes May 27, 2003___________

Call to Order - James Massengill

-Pledge of Allegiance

-Attendance

Peter Ansbacher, Christine Bauer, Leah Breckstein, Susan Cassidy, Christina Coffey, Chris Compton, Kathy Crowley, Lisa Deck, Lizzie Graybill, Katy Green, Jeff Gordon, Max Hall, Reed Hollander, Jennifer Jerzak, Dupre Jones, Robin Kjos, Kenn Kubacki, James Massengill , Meghan Neely, Beth Rouch, Debbie Schloss, Joy Sparks.

Initial CPGs

Project Presented: Firefighter Appreciation

Chair: Korey Kubacki

Lizzie Graybill Moved to accept the CPG with $400 appropriation and $0 return to the chapter.

Christine Bauer seconded the motion.

Motion to accept the CPG passed.

Project Presented: 2nd Trimester Blood Drive

Chair: Melissa Taylor

Lizzie Graybill moved to accept the CPG with $0 appropriation.

Meghan Neely seconded the motion.

Motion to accept the CPG passed.

Project Presented: Master Your Makeup   

Chair: Alice Osborn

Christine Bauer moved to accept the CPG with $0 appropriation.

Leah Breckstein seconded the motion.

Motion to accept the CPG passed.

Project Presented: Gender Communication

Chair: Heather Tanza by Leah Breckstein

Reed Hollander moved to accept the CPG with $30 appropriation and $0 return to the chapter.

Meghan Neely seconded the motion.

Motion to accept the CPG passed.

Project Presented: Camping Trip

Chair: Dallas Smith

Lizzie Graybill moved to accept the CPG with $0 appropriation.

Dupre Jones seconded the motion.

Motion to accept the CPG passed.

Project Presented: SWAMP Parties

Chair: Susan Lynn

Lizzie Graybill moved to accept the CPG with $200 appropriation and $200 return to the chapter.

Leah Breckstein seconded the motion.

Motion to accept the CPG passed.

Project Presented: Beach Trip

Chair: Korey Kubacki & Jonathon Rippy

Lizzie Graybill moved to accept the CPG with an appropriation of $5,591.30 and $5,591.30 return of appropriation to chapter.

Kenn Kubacki seconded the motion.

Motion to accept the CPG passed.

Project Presented: Adopt a Stream

Chair: Mark Ezzel & Elizabeth Harrison

Debbie Schloss moved to accept the CPG with $0 appropriation.

Meghan Neely seconded the motion.

Motion to accept the CPG passed.

Project Presented: Bid for Bachelors

Chair: Allison Thompson & Kerry Turner

Lisa Deck moved to accept the CPG with $3,000 appropriation, $3,000 return to the chapter and an anticipated $7,000 donation to N.C. Jaycee Burn Center.

Lizzie Graybill seconded the motion.

Discussion: Please keep track of what has been donated and have signed contract for donations. Members discussed the possible problems associated with the addition of bachelorettes including possible legal exposure and negative publicity.

Reed Hollander moved to table discussion of project until completion of remaining CPG presentations.

Christine Bauer seconded the motion.

Motion to table was passed.

Project Presented: Red, White and Blue Picnic

Chair: Jennifer Jerzak

Christine Bauer moved to accept the CPG with $1,000 appropriation and $0 return to the chapter.

Leah Breckstein seconded the motion.

Motion to accept the CPG passed.

Project Presented: Networking

Chair: Julie Lulu Spink

Christine Bauer moved to accept the CPG with $25 appropriation and $0 return to the chapter.

Leah Breckstein seconded the motion.

Motion to accept the CPG passed.

Project Presented: ID College

Chair: Julie Lulu Spink

Christine Bauer moved to accept the CPG with $50 appropriation and $0 return to the chapter.

Joy Sparks seconded the motion.

Motion to accept the CPG passed.

Project Presented: Big Air Mountain Bike Race

Chair: Kristi Downs & Sherri Renno

Lisa Deck moved to accept the CPG with $2,900 appropriation, $2,900 return to the chapter, $1,250 donation to N.C. Jaycee Burn Center.

Max Hall seconded the motion.

Discussion: Changes to budget are needed before submission of final CPG.

Motion to accept the CPG passed.

Final CPGs

Final CPG Presented: Camp Celebrate

Chair: Nancy Coyne

Lizzie Graybill moved to accept the CPG with $0 appropriation and $0 return of appropriation to the chapter.

Leah Breckstein seconded the motion.

The motion to accept the Final CPG was passed.

Final CPG Presented: CF Walk

Chair: Michelle Nemargut

Debbie Schloss moved to accept the CPG with $0 appropriation and $0 return of appropriation to the chapter.

Chris Compton seconded the motion.

The motion to accept the Final CPG was passed.

Final CPG Presented: Dog Training Seminar   

Chair: Kristine Olka

Lizzie Graybill moved to accept the CPG with $115 appropriation and $60 return of appropriation to the chapter.

Dupre Jones seconded the motion.

The motion to accept the Final CPG was passed.

Final CPG Presented: Dining In

Chair: Cheryl Carlson

Lisa Deck moved to accept the CPG with $0 appropriation, $0 return of appropriation to the chapter and donation of $761.03 to HOBY.

Beth Rouch seconded the motion.

The motion to accept the Final CPG was passed.

Bid for Bachelors Continued Discussion

Reed Hollander moved to reopen discussion on the Bid for Bachelors CPG.

Katy Green seconded motion.

Reed Hollander moved to enter Executive Session.

Motion to enter Executive Session passed.

The board entered Executive Session.

The board returned from Executive Session.

Motion to accept the CPG passed with a nay from Christine Bauer. Chris Compton abstained.

Ways and Means - Allison Friar

-Chair Approval

Haunted House - Phil Rau

Christine Bauer moved to approve Phil Rau as chair of the 2003 Haunted House.

Max Hall seconded the motion.

Motion to approve Phil Rau as chair of the 2003Haunted House passed.

Brookhill 2004 - Tony Kuntz 

Jeff Gordon moved to approve Tony Kuntz as chair of Brookhill 2004.

Leah Breckstein seconded the motion.

Motion to approve Tony Kuntz as chair of Brookhill 2003 passed.

Jeff Zabawa by Reed Hollander - Approval of 3 year contract for horse stables.

Reed Hollander noted that contract for horse stables appeared to be in order.

Jeff Gordon moved to approve contract for $3,000 for first two years and approximately $3,100 for third year.

Kenn Kubacki seconded the motion.

Discussion: Leah Breckstein raised concerns about whether Brookhill will be ongoing. Kenn Kubacki offered the opinion that contract includes a cancellation clause.

Leah moved to amend motion that the contract be approved if it includes a termination clause.

Kenn Kubacki seconded the motion.

Amendment to the motion was approved.

The amended motion was approved.

Treasurer - Robin Kjos

Presented Financials to Board.

Leah Breckstein moved to approval the financials as presented.

Robin Kjos seconded the motion.

Motion to approve the financial report as presented was approved. (See attached.)

-Scholarship fund has been set up.

-Mid June meeting re: accounting procedures.

Community Services - Debbie Schloss

-Area Update

-Scholarship fund update - still waiting on schools

-Goodfellows update - already have received a donation from Glaxo Smith Kline.

-Non-profit rate for stamps

-Big Brothers/Big Sisters - HOPE mentoring partnership - can still run projects but BB/BS will run matching and background checks. Contract can be cancelled by Jaycees at any time. There will be a transition period.

- Will add dates for Big Sweep including September 20, 2003.

-Chris Compton - Project chairs that announce projects without contacting their director or VP?

Kenn Kubacki highlighted that this is not a project unless it is approved by the board.

James Massengill reported to the chapter that Debbie Schloss has dealt with this specific problem.

General discussion re: this specific incident has been dealt with. E-mail committee should consider this issue.

Community Fundraising - Lisa Deck

-Area Update

- Request for feedback on Pet Trek. One of co-chairs no longer wants to be a part of the project. Kerry McManus will still co-chair. Need someone to help her.

- Committee re: HOBY National to head up statewide fundraising

Lisa Deck moved to form a HOBY long range planning committee whose number and scope will be determined at first meeting. The committee will be moderated by Jeff Gordon.

Kathy Crowley seconded motion.

Discussion: Will attempt to include other chapters in planning.

Leah Breckstein moved to call the question.

Motion passed.

Motion to form committee passed.

- 2004 HOBY possible HOBY chairs. HOBY National wants two people to come to training and HOBY National will pay for them. We would like to send three. Two perspective chairs include Sandy Mitofsky (2004) and Tina Covington (2005). Jeff Gordon also head up fundraising.

Membership - Kathy Crowley

-Area Update

- Working on apartment recruitment project.

- Also working on coffee with counsel men

- Did a call drive last month and will have results soon

- State says we are down 70. Our number is that we are down 46.

- James Massengill requested that board commit to be involved in membership’s efforts.

Individual Development - Joy Sparks

-Area Update

- Two regional projects - ID College and Picnic

- Confirmed project chairs for all but two of second trimester projects

Management - Katy Green

-Area Update

- Mike Zimmerman presented concerns regarding use of roster to send a group e-mail to entire membership.

Reed Hollander moved to create a committee to discuss this issue and return to the Board next month with a proposal.

Peter Ansbacher seconded the motion.

Discussion: Membership could include anyone. General membership will be invited.

Motion to create committee passed.

-Member surveys have been set out.

-Board retreat

-Committee re: project levels - talk to Katy Green

-HOBY is ready to run.

-Don’t forget your secret pal.

State Director - Karen Schellhorn

-Area Update by Christine Bauer

-Awards Kathy Crowley won speak up. Debate team won. Sandy Mitofsky was Jaycee of the Month the April.

-Praise to Karen Schellhorn to keeping up with all of the information. Thanks to her.

-June 21, 2003 visitation at the Burn Center

-Lisa Deck - Thanks to Karen for statewide publicity.

Counsel - Reed Hollander

Publicity Report - Dupre Jones

-Area Update

-Brookhill - 4 networks and three newspapers covered the race.

-Would like help with media contacts for PSAs.

-Please have in person meeting with me and project chairs about promotion of projects.

Secretary - Jennifer Jerzak

-Approval of Minutes

Jennifer Jerzak moved to approve the minutes of the April Board meeting.

Kathy Crowley seconded the motion.

Motion to approve the meeting minutes was approved.

-Requested July meeting be moved from to July 29, 2003. No disagreement to the change. The Board agreed to move the meeting.

Awards and Closing Comments - James Massengill

- Monthly Awards

Meghan Neely moved to give Helping Hands Plaque to John Riley.

Kenn Kubacki seconded the motion.

The motion passed.

Jaycee of the Month Beth Connell by Leah Breckstein

Nancy Coyne by Debbie Schloss

Alice Osborn by Reed Hollander

Melissa Taylor by Lisa Deck

Project Chair of the Month Michelle Nemargut by Peter Ansbacher

Tiffanie Rosier by Max Hall

Will Stanley by Lisa Deck

Board Member of the Month Dupre Jones by Katy Green

James Massengill by Lisa Deck

Karen Schellhorn by Christine Bauer

Debbie Schloss by Lizzie Graybill

- Closing Comments

- Jaycee Creed

Building the Community